Lead IP Paralegal

• Leads a team of IP Paralegals and Docketing Specialists
• Serves as a content expert on numerous IP-related projects
• Directs the training and workload of the docketing specialists and IP Paralegals
• Interacts with faculty and staff members across the Institute as well as licensing entities, collaborating institutions, law firms, and IP-related vendors
• Provides intellectual property counseling, strategic analysis, and portfolio management services to the Institute
• Manages a team of Intellectual Property Paralegals and Docketing Specialists
• Collaborates with the Director of Legal Operations on IP-related projects
• Maintains the Institute’s intellectual property assets and related correspondence within the electronic database as well as hard copies of original executed documents and trademark specimens
• Oversees the search and implementation of specific IP-related vendors
• Directs and monitors the IP assets management in Minuet InteumTM, invoicing, and patent maintenance fee payments
• Monitors docketing of deadlines and due dates in the IP database
• Oversees the sending of prosecution instructions and assists the IP attorneys with supervising outside companies, institutions, and law firms in the acquisition and maintenance of IP assets by reviewing and commenting on invoices, identifying issues, and recommending solutions
• Monitors the preparation and execution of formal documents, such as Powers of Attorney, IP assignments, and declarations with direct engagement with investigators
• Manages team meetings via maintaining the agenda, keeping minutes, and communicating meeting decisions
• Works closely with technology transfer professionals in the Belfer Office for Dana-Farber Innovations to support marketing, sponsorship, licensing, and compliance efforts
• Recruits, trains, and supervises new IP support staff members and interns
• Responsible for updating and developing training and instructional documentation and materials for the IP team
• Assist IP team with intellectual property protection filings by monitoring conflict checks from law firms for new intellectual property matters, coordinating requests from outside counsel for additional documents and/or data to support protection filings, proofreading drafts, providing templates, and drafting transfer letters
• Coordinates IP Paralegals and Docketing Specialists coverage, including the review and approval of weekly time sheets
• Works with IP leadership to identify and accomplish the team’s fiscal year goal(s)

• Bachelor’s degree
• At least 5 years of experience in intellectual property, preferably in a law firm, in-house department, or technology-focused business environment
• Extensive knowledge of U.S. and international patent/trademark prosecution procedures and related policies
• Expertise in computer applications, including experience with USPTO portal filings, intellectual property database software, and tools like Inteum Minuet™, CPI, and LEDES™
• Outstanding written and oral communication skills
• Critical thinking skills
• Exceptional organizational skills and adeptness at prioritizing tasks
• Strong customer service skills and professionalism
• Ability to manage and protect highly confidential and sensitive information
• Excellent attention to detail and research abilities
• Ability to work effectively in an atmosphere of multiple projects and shifting priorities
• Demonstrated ability to coordinate complex projects and other assignments
• Ability to manage relationships and motivate groups of people
• Good conflict resolution and organizational skills

Prior supervisory experience