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Lead Executive Assistant

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Fivetran

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Location:
United States , Oakland

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Category:
Office Administration

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Contract Type:
Employment contract

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Salary:

151072.00 - 188840.00 USD / Year
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Job Description:

Fivetran is building data pipelines to power the modern data stack for thousands of companies. We’re looking for a Lead Executive Assistant to provide high-impact support to our Chief Legal Officer. This role goes well beyond traditional calendar and inbox management, you’ll serve as a strategic partner to your executive, owning complex operational workflows, driving cross-functional coordination, and ensuring the legal department runs smoothly behind the scenes. This is a high-visibility role that touches executive operations, event planning, team culture, and legal operations. The ideal candidate thrives in ambiguity, takes initiative without being asked, and brings strong judgment about when to act independently and when to escalate. This is a full-time, hybrid position 2 days per week in our Denver, CO, Oakland, CA or NYC, NY offices. Our hybrid work model offers a blend of remote flexibility and in-person collaboration, including two days in the office each week to connect and build as a team.

Job Responsibility:

  • Provide high-impact support to Chief Legal Officer
  • Calendar Management: Keep the CLO’s calendar organized and conflict-free
  • Meeting Support: Schedule meetings, prepare agendas and briefing materials, and take notes with actionable summaries
  • Travel Logistics: Coordinate complex domestic and international travel
  • Inbox Management: Triage and organize email inboxes
  • Document Creation & Editing: Draft, edit, and enhance documents and presentations
  • Expense Reporting: Manage expense submissions
  • Internal Communications: Draft correspondence, team announcements, and Slack messages on behalf of Legal leadership
  • Ad Hoc Tasks: Handle one-off administrative requests
  • Task and Workflow Management: Use task management tools to track follow-ups
  • Legal Operations Partnership: Support cross-functional projects
  • SOPs and Playbooks: Create and maintain standard operating procedures and playbooks
  • Offsites and Events: Plan and execute department-wide offsites and events
  • Team Engagement: Organize team events, gifting moments, and employee recognition initiatives
  • All-Hands Production: Own and produce monthly Legal All-Hands meetings
  • Culture Champion: Monitor organizational health, surface engagement issues, and coordinate milestone celebrations

Requirements:

  • 7+ years of experience supporting C-suite or VP-level executives, preferably in a high-growth tech environment
  • Strong project management instincts—you build systems, document processes, and think about scalability without being asked
  • Excellent written communication skills, including experience drafting executive correspondence and internal comms
  • Demonstrated comfort with ambiguity and a bias toward action
  • you figure things out and propose solutions rather than waiting for direction
  • Familiarity with AI tools and a willingness to adopt new technologies to improve workflows and efficiency
What we offer:
  • 100% employer-paid medical insurance
  • Generous paid time-off policy (PTO), plus paid sick time, inclusive parental leave policy, holidays, and volunteer days off
  • RSU stock grants
  • Professional development and training opportunities
  • Company virtual happy hours, free food, and fun team-building activities
  • Monthly cell phone stipend
  • Access to an innovative mental health support platform that offers personalized care and resources in areas such as: therapy, coaching, and self-guided mindfulness exercises for all covered employees and their covered dependents

Additional Information:

Job Posted:
May 03, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
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