Lead Executive Assistant Job at Fivetran (USA

Lead Executive Assistant

Location

United States , Denver

Salary:

134106.00 - 167632.50 USD / Year

Fivetran

Expiration Date

Until further notice

Requirements

7+ years of experience supporting C-suite or VP-level executives, preferably in a high-growth tech environment
Strong project management instincts—you build systems, document processes, and think about scalability without being asked
Excellent written communication skills, including experience drafting executive correspondence and internal comms
Demonstrated comfort with ambiguity and a bias toward action
you figure things out and propose solutions rather than waiting for direction
Familiarity with AI tools and a willingness to adopt new technologies to improve workflows and efficiency

Job Responsibility

Calendar Management: Keep the CLO’s calendar organized and conflict-free. Field and prioritize scheduling requests in alignment with executive priorities, adapting swiftly to changing circumstances
Meeting Support: Schedule meetings, prepare agendas and briefing materials, and take notes with actionable summaries
Travel Logistics: Coordinate complex domestic and international travel, including flights, accommodations, ground transportation, and travel documentation, with attention to preferences, policies, and cost-efficiency
Inbox Management: Triage and organize email inboxes, draft responses, and surface priority items on behalf of the CLO
Document Creation & Editing: Draft, edit, and enhance documents and presentations with clear language and visual appeal
Expense Reporting: Manage expense submissions, prompt timely receipt gathering from the CLO, and submit reports accurately and on time
Internal Communications: Draft correspondence, team announcements, and Slack messages on behalf of Legal leadership
Ad Hoc Tasks: Handle one-off administrative requests such as document retrieval, research, meeting setup, and presentation preparation
Task and Workflow Management: Use task management tools to track follow-ups, share updates, and keep work flowing across executive priorities
Legal Operations Partnership: Support cross-functional projects such as process improvements and operational tracking in coordination with Legal Ops

What we offer

100% employer-paid medical insurance
Generous paid time-off policy (PTO), plus paid sick time, inclusive parental leave policy, holidays, and volunteer days off
RSU stock grants
Professional development and training opportunities
Company virtual happy hours, free food, and fun team-building activities
Monthly cell phone stipend
Access to an innovative mental health support platform that offers personalized care and resources in areas such as: therapy, coaching, and self-guided mindfulness exercises for all covered employees and their covered dependents

Fulltime

Lead Executive Assistant

Fivetran is building data pipelines to power the modern data stack for thousands...

Location

United States , Oakland

Salary:

151072.00 - 188840.00 USD / Year

Fivetran

Expiration Date

Until further notice

Requirements

7+ years of experience supporting C-suite or VP-level executives, preferably in a high-growth tech environment
Strong project management instincts—you build systems, document processes, and think about scalability without being asked
Excellent written communication skills, including experience drafting executive correspondence and internal comms
Demonstrated comfort with ambiguity and a bias toward action
you figure things out and propose solutions rather than waiting for direction
Familiarity with AI tools and a willingness to adopt new technologies to improve workflows and efficiency

Job Responsibility

Provide high-impact support to Chief Legal Officer
Calendar Management: Keep the CLO’s calendar organized and conflict-free
Meeting Support: Schedule meetings, prepare agendas and briefing materials, and take notes with actionable summaries
Travel Logistics: Coordinate complex domestic and international travel
Inbox Management: Triage and organize email inboxes
Document Creation & Editing: Draft, edit, and enhance documents and presentations
Expense Reporting: Manage expense submissions
Internal Communications: Draft correspondence, team announcements, and Slack messages on behalf of Legal leadership
Ad Hoc Tasks: Handle one-off administrative requests
Task and Workflow Management: Use task management tools to track follow-ups

What we offer

100% employer-paid medical insurance
Generous paid time-off policy (PTO), plus paid sick time, inclusive parental leave policy, holidays, and volunteer days off
RSU stock grants
Professional development and training opportunities
Company virtual happy hours, free food, and fun team-building activities
Monthly cell phone stipend
Access to an innovative mental health support platform that offers personalized care and resources in areas such as: therapy, coaching, and self-guided mindfulness exercises for all covered employees and their covered dependents

Fulltime

Lead Executive Assistant

This role provides high‑impact executive and operational support to senior leade...

Location

India , Mumbai

Salary:

Not provided

Willis Towers Watson

Expiration Date

Until further notice

Requirements

10–15 years of relevant administrative experience
Minimum 2 years of people management experience (team size of 4–6)
Experience supporting senior leaders in a global, hybrid environment
Graduate in any discipline
Strong organisational and prioritisation skills
Ability to manage up and influence stakeholders
Calendar, email, travel, and expense management
Stakeholder and project coordination
Event planning and execution
Excellent written and verbal communication

Job Responsibility

Act as a trusted partner to senior leaders by anticipating needs and solving problems proactively
Manage complex calendars, meetings, and domestic and international travel
Prioritise requests and manage executive time effectively
Draft and manage emails, communications, and correspondence
Coordinate with internal and external stakeholders with professionalism and discretion
Prepare presentations, reports, spreadsheets, and briefing documents
Support meeting governance, including agendas, action tracking, and follow‑ups
Attend leadership meetings and share clear, outcome‑focused summaries
Act as Team Lead for the Executive Assistant group
Manage and support a team of 4–6 Executive Assistants

Fulltime

New

Senior Executive Assistant

Location

United States , Englewood

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

7–12+ years of administrative or executive support experience, including experience supporting senior or C-level executives
Strong interpersonal, organizational, and communication skills (written and verbal)
High level of discretion, professionalism, and sound judgment
Ability to manage shifting priorities and work effectively under pressure
Proactive, resourceful, and solution-oriented mindset
Experience interacting with senior stakeholders and high-profile individuals preferred
Advanced proficiency in Microsoft Office Suite (PowerPoint, Word, Outlook
Excel preferred)
Experience with document and design tools (e.g., Adobe) preferred
Bachelor’s degree preferred (Business Administration or related field is a plus)

Job Responsibility

Serve as a trusted partner to executive leadership by proactively managing priorities, optimizing schedules, and ensuring focus on high-impact initiatives
Act as a gatekeeper and facilitator to align executive priorities with organizational execution
Prepare and synthesize executive-level communications, including presentations, reports, and strategic updates
Drive follow-through on key initiatives by tracking deliverables, identifying risks, and ensuring accountability across leadership teams
Manage complex calendars, balancing long-term priorities with day-to-day demands
Lead planning and execution of executive meetings (e.g., board meetings, leadership meetings, strategic offsites), including agendas, materials, and follow-ups
Establish and maintain operating rhythms that support alignment and decision-making
Partner with leadership to develop insights, prepare reports, and translate data into actionable summaries
Serve as a liaison between executives and internal/external stakeholders to ensure clear communication and alignment
Coordinate cross-functional initiatives, remove barriers, and influence outcomes

What we offer

Health, dental, and vision insurance
Retirement savings plan
Paid time off and holidays
Wellness programs and employee support resources
Performance-based bonus opportunities

New

Executive Assistant

Welcome to Maisa – Making AI Accountable! Maisa is building the next generation ...

Location

Spain , Manises; Madrid; Barcelona

Salary:

Not provided

Maisa

Expiration Date

Until further notice

Requirements

3–5+ years supporting founders, CEOs, or C-level executives in a high-growth startup, scale-up, technology company, consulting environment, or fast-paced corporate setting
Comfortable operating in dynamic, constantly-changing environments with ambiguity and urgency
Highly organised, proactive, and able to anticipate needs before they arise
Strong prioritisation instincts — you know what matters, what can wait, and what needs action now
Outstanding written and verbal communication in both English and Spanish
Discreet, trustworthy, and professional when handling sensitive information
Solutions-oriented: you flag problems with recommendations, not just issues
Passionate about people, culture, and building something meaningful
Valencia-based preferred

Job Responsibility

Act as right-hand support to the CEO, with additional coordination across the executive leadership team
Protect leadership time by managing complex, multi-time-zone calendars, priorities, and high-volume inboxes with autonomy
Coordinate domestic and international travel, including flights, hotels, ground transport, and visa logistics
Prepare briefing notes, board materials, presentations, agendas, and meeting follow-ups
Serve as a trusted point of contact for internal and external stakeholders
Lead high-impact operational and strategic projects on behalf of the executive team
Support employer branding and culture by co-leading engagement events, offsites, and milestone celebrations
Be a key presence in our offices, working on-site when needed

What we offer

Competitive compensation package
Opportunity to work directly with founders and senior leadership
High ownership, visibility, and impact across the business
International team working at the frontier of AI
A key role in shaping our Valencia hub and company culture
The chance to help build the future of agentic process automation

Fulltime

Assistant Executive Steward

Supervises the daily kitchen utility operations and staff. Responsible for dish ...

Location

United States

Salary:

26.54 - 31.25 USD / Hour

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

High school diploma or GED
4 years experience in the procurement, food and beverage, culinary, or related professional area
2-year degree in Hotel and Restaurant Management, Hospitality, Business Administration, or related major
2 years experience in the procurement, food and beverage, culinary, or related professional area.

Job Responsibility

Supervises the daily kitchen utility operations and staff
Responsible for dish room operations, night cleaning, back dock cleaning and maintenance, banquet plating and food running
Supervises kitchen employees not actively engaged in cooking (e.g., dishwashers, kitchen helpers, etc.)
Strives to continually improve guest and employee satisfaction while maintaining the operating budget
Orders necessary supplies and verifies workers have supplies, equipment, tools, and uniforms necessary to do their jobs
Schedules events, programs, and activities, as well as the work of others
Monitors the inflow of ordered materials and the maintenance of current materials
Informs and/or updates the executives, the peers and the subordinates on relevant information in a timely manner
Supervises dishroom shift operations
Performs all duties of utility employees as necessary

What we offer

Relocation Assistance Available

Fulltime

Executive Assistant Business Partner III

The Executive Assistant Business Partner to the Global Head of U4B will assistin...

Location

United States , New York

Salary:

59.62 - 66.35 USD / Hour

Uber

Expiration Date

Until further notice

Requirements

8+ years of administrative experience supporting senior executive leadership
Proven experience managing complex international travel logistics, including multi-destination itineraries and visa processing
Demonstrated ability to manage high-volume, shifting calendars with minimal oversight in a fast-paced, global environment

Job Responsibility

Own the executive's global calendar and travel portfolio end-to-end
from strategic scheduling to complex multi-country itineraries, visa coordination, and real-time logistics support
Serve as a trusted point of contact for internal and external stakeholders, representing the Global Head of U4B with professionalism and discretion across all interactions
Partner closely with the Chief of Staff to align on priorities, flag risks early, and ensure seamless execution of the executive's agenda
Lead coordination for key team moments, including all-hands, summits, QBRs, and global team offsites, from planning through execution
Track action items, project deadlines, and deliverables across a fast-moving team, proactively following up to ensure nothing falls through the cracks

What we offer

Bonus program
Equity award
401(k) plan
Various benefits

Fulltime

Executive Assistant

Are you a highly sophisticated, proactive Executive Assistant who thrives on kee...

Location

Australia , Box Hill

Salary:

75.00 AUD / Hour

Randstad

Expiration Date

June 27, 2026

Requirements

Tertiary qualification in Business Administration (or a related discipline) and/or equivalent combination of substantial experience supporting a senior corporate leader or executive
Proven experience working within a State Government department, agency, or public sector environment, with a solid understanding of government protocols, reporting timelines, and compliance structures
Extensive experience managing the office of a senior executive within a complex or large-scale organizational structure
Flawless written and verbal communication skills with a proven track record of creating quality business plans, executive correspondence, and board-ready reports
Highly developed organizational skills with the ability to manage competing demands, multitask, and pivot quickly under pressure without sacrificing quality
Demonstrated ability to build trust, consult, and collaborate effectively with people at all levels, from peer administrative networks to C-suite and government executives
Self-motivated and highly organized with the capability to work independently, handle highly sensitive information, and maintain absolute confidentiality
Advanced computer literacy across standard office systems, enterprise databases, and financial tracking systems, alongside an openness to leveraging emerging technologies to improve administrative functions

Job Responsibility

Lead the administrative operations of the CEO's office, ensuring successful business performance and alignment with strategic objectives
Oversee the CEO's complex diary, schedule high-priority meetings, resolve scheduling clashes, and strategically allocate time for meeting preparation and report reviews
Provide end-to-end support for executive and board-level committees, including coordinating inputs, preparing agendas, taking precise minutes, maintaining version control, and diligently following up on action registers
Coordinate, compile, and proofread sophisticated business reports, committee papers, presentations, and proposals gathered from multiple senior sources
Ensure business processes comply with quality frameworks, timelines, and organizational policies
Act as the primary gatekeeper and key liaison point for internal and external stakeholders, providing exemplary service, maintaining strict confidentiality, and representing the CEO's office with the utmost professionalism
Regularly identify and implement process improvements within administrative and filing systems to optimize workflow efficiency and data accessibility

What we offer

plus super

Select Country

Lead Executive Assistant

Job Description

Job Responsibility

Requirements

What we offer

Looking for more opportunities?

Lead Executive Assistant

Lead Executive Assistant

Lead Executive Assistant

Lead Executive Assistant

Senior Executive Assistant

Executive Assistant

Assistant Executive Steward

Executive Assistant Business Partner III

Executive Assistant

Our AI answers in your language