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Lead Executive Assistant

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Fivetran

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Location:
United States , Denver

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Category:
Office Administration

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Contract Type:
Employment contract

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Salary:

134106.00 - 167632.50 USD / Year
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Job Responsibility:

  • Calendar Management: Keep the CLO’s calendar organized and conflict-free. Field and prioritize scheduling requests in alignment with executive priorities, adapting swiftly to changing circumstances
  • Meeting Support: Schedule meetings, prepare agendas and briefing materials, and take notes with actionable summaries
  • Travel Logistics: Coordinate complex domestic and international travel, including flights, accommodations, ground transportation, and travel documentation, with attention to preferences, policies, and cost-efficiency
  • Inbox Management: Triage and organize email inboxes, draft responses, and surface priority items on behalf of the CLO
  • Document Creation & Editing: Draft, edit, and enhance documents and presentations with clear language and visual appeal
  • Expense Reporting: Manage expense submissions, prompt timely receipt gathering from the CLO, and submit reports accurately and on time
  • Internal Communications: Draft correspondence, team announcements, and Slack messages on behalf of Legal leadership
  • Ad Hoc Tasks: Handle one-off administrative requests such as document retrieval, research, meeting setup, and presentation preparation
  • Task and Workflow Management: Use task management tools to track follow-ups, share updates, and keep work flowing across executive priorities
  • Legal Operations Partnership: Support cross-functional projects such as process improvements and operational tracking in coordination with Legal Ops
  • SOPs and Playbooks: Create and maintain standard operating procedures and playbooks for repeatable processes to ensure continuity and scalability
  • Offsites and Events: Plan and execute department-wide offsites and events end-to-end, including venue sourcing, contract negotiation, agendas, travel, meals, logistics, and on-the-ground coordination
  • Team Engagement: Organize team events, gifting moments, and employee recognition initiatives that foster connection and positivity within the Legal org
  • All-Hands Production: Own and produce monthly Legal All-Hands meetings, including agenda creation, deck management, host recruitment, and post-meeting recaps
  • Culture Champion: Monitor organizational health, surface engagement issues, and coordinate milestone celebrations

Requirements:

  • 7+ years of experience supporting C-suite or VP-level executives, preferably in a high-growth tech environment
  • Strong project management instincts—you build systems, document processes, and think about scalability without being asked
  • Excellent written communication skills, including experience drafting executive correspondence and internal comms
  • Demonstrated comfort with ambiguity and a bias toward action
  • you figure things out and propose solutions rather than waiting for direction
  • Familiarity with AI tools and a willingness to adopt new technologies to improve workflows and efficiency
What we offer:
  • 100% employer-paid medical insurance
  • Generous paid time-off policy (PTO), plus paid sick time, inclusive parental leave policy, holidays, and volunteer days off
  • RSU stock grants
  • Professional development and training opportunities
  • Company virtual happy hours, free food, and fun team-building activities
  • Monthly cell phone stipend
  • Access to an innovative mental health support platform that offers personalized care and resources in areas such as: therapy, coaching, and self-guided mindfulness exercises for all covered employees and their covered dependents

Additional Information:

Job Posted:
May 03, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
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