Lead Company Secretary – Vice President Job at Wells Fargo (Central Singapore)

Job Responsibility

Perform corporate secretarial functions including coordinating subsidiary board meetings, drafting and/or reviewing by-laws, articles, operating agreements, partnership agreements, capitalization tables, stock registers/transfer documentation, minutes, resolutions, secretarial certifications and other corporate actions and other administrative responsibilities
Organizing and preparing agendas and papers for board meetings, committees and annual general meetings
taking minutes, lodging required forms, annual returns and other correspondence with Regional Company Registrars (including liaising with service providers)
Managing the formation/acquisition, registration, ongoing maintenance and disposition of new and existing legal entities (corporations, limited liability companies, partnerships, trusts and other forms of legal entity) and investments
Provide transactional support for mergers, dissolutions, acquisitions, investments, contributions, dividends, asset sales and other corporate transactions
Follow up on matters from meetings
Coordinate with teams in different jurisdictions
Review legal/transaction documents and associated correspondence
Maintain statutory registers or books including registers, overseeing certain regional company and regulatory filings
Responsible for database/document management and ensuring the integrity of data maintained in Wells Fargo’s Systems of record for legal entity information
Resolve issues where substantial expertise is required to analyze relevant law, regulations, policies and guidelines
Assist in providing guidance to and working collaboratively with the business and the other Company Secretarial team members to ensure that materials presented to Boards and Committees are consistent, concise and succinct
Working collaboratively within the Company Secretarial team to ensure resources are allocated to the highest priority activities resources are allocated to the highest priority activities

Requirements

5+ years of company secretarial experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education
5+ years’ relevant experience including 3+ years of company secretarial or similar technical corporate governance experience or
5+ years’ relevant experience working at a mid-large size law firm or the law department of a large public company, financial services firm or a financial regulator with significant legal entity governance, corporate transactional and/or regulatory structure reporting experience
ICSA qualification or equivalent experience
Strong experience in providing support in company secretarial matters to Board and Board Committees
Previous corporate company secretarial experience within a banking environment
Strong networking and relationship management skills
Have a strong understanding of corporate governance within a US corporate group structure
Be highly-motivated, have good interpersonal skills and the ability to work as part of a broader team
Have excellent drafting, minute taking and negotiation skills
Have a mature, flexible, proactive and creative approach to their work
Be able to manage projects independently

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Lead Company Secretary – Vice President

Job Responsibility

Requirements

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