Lead Administrative Assistant Job at Robert Half (Branford)

Medical Assistant Lead or Licensed Practical Nurse Lead Clinic - Family Medicine

You will be helping our patients live well by preparing and rooming patients, pe...

Location

United States , Port Washington

Salary:

24.10 - 36.15 USD / Hour

Advocate Aurora Health

Expiration Date

Until further notice

Requirements

LPN: Active License issued by the state in which the team member practices
Basic Life Support (BLS) for Healthcare Providers certification issued by the American Heart Association (AHA) needs to be obtained within 45 days unless department leader has determined it is not required
Medical Assistant: Basic Life Support (BLS) for Healthcare Providers certification issued by the American Heart Association (AHA) needs to be obtained within 45 days unless department leader has determined it is not required
Certified or registered as a CMA or RMA by one of the following National Organizations: American Association of Medical Assistants (AAMA), Certified Clinical Medical Assistant (CCMA) certification issued by the National Health Career Association (NHA), RMA certification issued by the American Medical Technologists (AMT), Medical Assistant (NCMA) certification issued by the National Center for Competency Testing (NCCT), Clinical Medical Assistant Certification (CMAC), or American Medical Certification Association (AMCA)
LPN: Advanced training beyond High School that includes the completion of an accredited or approved program in Practical Nursing
Medical Assistant: Typically requires 2 years of experience in performing as a medical assistant which includes demonstrated competency in performing: injections, immunizations, EKG, obtaining vital signs, routine medication administration, aseptic technique and infection control guidelines
Completion of an accredited or approved program in Medical Assistant, or 2 years of verifiable full-time experience as a Medical Assistant within the last 5 years
Ability to perform routine and complex technical skills, within the Medical Assistant scope of practice after demonstrated competency
Excellent communication and interpersonal skills
ability to develop rapport and maintain positive, professional relationships with a variety of patients, team members and physicians

Job Responsibility

Prepares and rooms the patient for exam by obtaining vital signs and gathering/documenting/updating pertinent health information
Monitors and completes Clinical Integration/ Quality Improvement measures with notification to clinician for opportunities within their scope
Performs laboratory procedures using principles of aseptic technique and standard precautions/infection control guidelines
Assists the Physician/ Advanced Practice Clinician (APC) with procedures such as pelvic exams, allergy scratch testing, EMG, cautery, colposcopy, etc
Administers routine medications, under Physician/ APC orders or medical group approved standing orders/protocols
Follows through with necessary procedure or test requests, pre-approved care algorithms, new appointment times and referrals to other facilities or services
Communicates with Physician/APC and other members of the health care team to ensure smooth clinic flow and adjusts as necessary
Effectively communicates accurate and timely information with the patient
May perform basic and advanced clinical support tasks or skills based on the specialty and appropriate competencies such as removal of sutures and staples, laboratory procedures, phlebotomy, EKG, spirometry, Holter monitor application, prescription refills using approved protocols, etc., under clinical supervision
Must be able to demonstrate knowledge and skills necessary to provide care appropriate to the age of the patients served

What we offer

Paid Time Off programs
Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
Flexible Spending Accounts for eligible health care and dependent care expenses
Family benefits such as adoption assistance and paid parental leave
Defined contribution retirement plans with employer match and other financial wellness programs
Educational Assistance Program
Sign-on bonus (Qualified External Candidates Only)

Fulltime

Medical Assistant Lead or Licensed Practical Nurse Lead Clinic - Family Medicine

You will be helping our patients live well by performing clinical and administra...

Location

United States , Port Washington

Salary:

24.10 - 36.15 USD / Hour

Advocate Health Care

Expiration Date

Until further notice

Requirements

LPN: Active License issued by the state in which the team member practices
Basic Life Support (BLS) for Healthcare Providers certification issued by the American Heart Association (AHA) needs to be obtained within 45 days unless department leader has determined it is not required
Medical Assistant: Basic Life Support (BLS) for Healthcare Providers certification issued by the American Heart Association (AHA) needs to be obtained within 45 days unless department leader has determined it is not required
Certified or registered as a CMA or RMA by one of the following National Organizations: American Association of Medical Assistants (AAMA), Certified Clinical Medical Assistant (CCMA) certification issued by the National Health Career Association (NHA), RMA certification issued by the American Medical Technologists (AMT), Medical Assistant (NCMA) certification issued by the National Center for Competency Testing (NCCT), Clinical Medical Assistant Certification (CMAC), or American Medical Certification Association (AMCA)
LPN: Advanced training beyond High School that includes the completion of an accredited or approved program in Practical Nursing
Medical Assistant: Typically requires 2 years of experience in performing as a medical assistant which includes demonstrated competency in performing: injections, immunizations, EKG, obtaining vital signs, routine medication administration, aseptic technique and infection control guidelines
Completion of an accredited or approved program in Medical Assistant, or 2 years of verifiable full-time experience as a Medical Assistant within the last 5 years
Ability to perform routine and complex technical skills, within the Medical Assistant scope of practice after demonstrated competency
Excellent communication and interpersonal skills
ability to develop rapport and maintain positive, professional relationships with a variety of patients, team members and physicians

Job Responsibility

Prepares and rooms the patient for exam by obtaining vital signs and gathering/documenting/updating pertinent health information
Monitors and completes Clinical Integration/ Quality Improvement measures with notification to clinician for opportunities within their scope
Performs laboratory procedures using principles of aseptic technique and standard precautions/infection control guidelines
Assists the Physician/ Advanced Practice Clinician (APC) with procedures such as pelvic exams, allergy scratch testing, EMG, cautery, colposcopy, etc
Administers routine medications, under Physician/ APC orders or medical group approved standing orders/protocols
Follows through with necessary procedure or test requests, pre-approved care algorithms, new appointment times and referrals to other facilities or services
Communicates with Physician/APC and other members of the health care team to ensure smooth clinic flow and adjusts as necessary
Effectively communicates accurate and timely information with the patient
May perform basic and advanced clinical support tasks or skills based on the specialty and appropriate competencies such as removal of sutures and staples, laboratory procedures, phlebotomy, EKG, spirometry, Holter monitor application, prescription refills using approved protocols, etc., under clinical supervision
Must be able to demonstrate knowledge and skills necessary to provide care appropriate to the age of the patients served

What we offer

Paid Time Off programs
Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
Flexible Spending Accounts for eligible health care and dependent care expenses
Family benefits such as adoption assistance and paid parental leave
Defined contribution retirement plans with employer match and other financial wellness programs
Educational Assistance Program
Sign-on bonus for Qualified External Candidates Only

Fulltime

Administrative Assistant

The Administrative Assistant II is responsible for various administrative duties...

Location

United States , Boulder

Salary:

22.00 - 30.00 USD / Hour

Aramark

Expiration Date

Until further notice

Requirements

3-5 years of work experience preferred
High School Diploma required
Associates Degree in a related field preferred
MS Office Experience with proficiency in Excel required
Effective communication skills
Excellent customer service and administrative skills required
Ability to develop and maintain a positive working relationship with others
Detail oriented, ability to multi-task, with strong organizational skills are required

Job Responsibility

Provide daily direction and communication to employees to ensure functional duties are performed in a timely, efficient, and knowledgeable manner
Coordinate and lead special projects
Based on extensive knowledge and experience, provide guidance to other employees to solve problems, answer questions, and research issues that may arise within the administrative function
Recommend methods to improve operation processes, efficiency, and service to both internal and external customers
Serve as a resource for other departments on matters pertaining to functional area
Support the processing of weekly payroll including but not limited to the tracking of time and attendance, reporting commissions, and other related payroll in accordance with company policy and our on-site collective bargaining agreement(s)
Post all notices from regional management and HR regarding Company Policy, payroll, HR, Benefits, and Compliance Practices as needed
Review and maintain the time and attendance system
Implement new administrative procedures and forms as directed
Support the daily office functions by ordering supplies

What we offer

Medical
Dental
Vision
Work/life resources
Retirement savings plans like 401(k)
Paid days off such as parental leave and disability coverage

Fulltime

Executive Administrative Assistant

An industry-leading, industrial manufacturing company is seeking an Executive Ad...

Location

United States , Chesterfield

Salary:

80000.00 - 85000.00 USD / Year

Bemana

Expiration Date

Until further notice

Requirements

5–7 years of stable administrative experience supporting C-suite or senior executive leadership
Proficiency at an intermediate or higher level with Microsoft Office, specifically Excel and PowerPoint, as well as experience with HRIS and virtual meeting equipment
Must exhibit a highly professional manner, reasonable judgment, and exceptional discretion regarding confidential matters, all driven by strong time management and a high-quality work ethic

Job Responsibility

Act as the primary assistant and liaison for the CEO
manage complex calendars, field incoming communications, and produce professional presentations/reports
Lead the end-to-end planning of internal corporate events (including gatherings of 40+ people) and coordinate comprehensive domestic/international travel logistics, including the annual leadership conference in February
Oversee daily office operations, including stocking office/kitchen supplies and coordinating catering arrangements
Work independently with minimal direction, demonstrating a high-quality work ethic and discerning when to solve problems autonomously versus when to ask questions

What we offer

Salary between $80K and $85K based on experience
Comprehensive benefits including health, dental, and vision plans
401K + Match

Fulltime

Legal Administrative Assistant

We are looking for an organized Administrative Assistant to support a legal team...

Location

United States , Glen Allen

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in administrative support, office coordination, legal support, or case-related clerical work
Ability to manage large volumes of detail accurately while balancing multiple priorities and deadlines
Strong written and verbal communication skills, including the ability to draft clear correspondence and proofread thoroughly
Proficiency with data entry, document management, and general office or case management software
Comfortable handling inbound calls, client communication, and receptionist-style responsibilities in a workplace setting
Working knowledge of legal terminology and legal document handling is preferred
Demonstrated discretion and commitment to maintaining confidentiality with sensitive client and organizational information
Ability to work independently, escalate issues appropriately, and collaborate effectively with supervisors and team members

Job Responsibility

Partner with the lead case manager and administrative leadership to track case progress and help carry out established action plans for client-related legal matters
Monitor outstanding requests and follow up to help obtain needed updates, documents, and task completion in a timely manner
Provide clients with clear case status updates and respond professionally to routine questions through phone and written communication
Prepare, format, and review letters, basic legal documents, and other correspondence for accuracy, grammar, and completeness
Maintain complete case files by copying, organizing, and uploading required records into the case management system while keeping daily activities current
Report progress, priorities, and emerging concerns to supervisors, and raise scheduling risks early so solutions can be developed before deadlines are affected
Support a high-volume caseload by working across approximately 100 to 250 active matters with strong attention to detail and consistent follow-through
Use case management software and VA submission processes to update tasks, process documentation, and assist with file movement and status tracking
Prepare for recurring team discussions by gathering relevant case updates and sharing information needed for daily meetings with department leaders
Contribute to overall team operations by assisting with additional administrative duties and providing coverage for colleagues when needed

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan
Free online training

Administrative Assistant

This role is responsible for implementing, leading, and executing the general of...

Location

United States of America , Sacramento

Salary:

Not provided

Four Seasons

Expiration Date

Until further notice

Requirements

Diploma or bachelor’s degree in hospitality management, Administration, or related field
Minimum of three years of professional experience in a similar position
Experience within hospitality or luxury lifestyle is preferred
Reservations, Sales, or Administration experience are preferred
Excellent reading, writing, and oral proficiency in the English language
Strong command of MS Office Programs (Word, Excel, PowerPoint, Outlook)
Experience with Opera and Delphi (Golden Sales & Catering) Systems will be an advantage
Work well under pressure, require multitasking, and be a team player
Ability to multitask in a high-volume and demanding environment
Detail-oriented, well-developed organizational skills and a strategic thinker

Job Responsibility

Implement and uphold office standards and procedures, ensuring the Sales & Marketing office is organized, professional, and maintained in accordance with Four Seasons guidelines
Provide comprehensive administrative support to the Sales & Marketing Division, coordinating daily office operations efficiently
Perform additional related duties and support projects as assigned, ensuring seamless operations and contributing to the overall success of the Sales & Marketing Division
Maintain files, invoices, expenses, schedules, and calendars for Sales & Marketing leadership, ensuring effective time management and coordination
Maintain Sales & Marketing onboarding, policy, and standard procedure manuals
update and distribute documentation as required
Answer the Bora Bora Satellite Sales Office telephone, take accurate messages, and respond in accordance with Four Seasons service standards
Manage all postal services and mail distribution for the division as required
Receive, prioritize, and respond to incoming emails in line with Four Seasons standards, and provide overflow email support as required
Prepare accurate and professional written correspondence, including inquiries, contracts, reports, letters, and emails using MS Office/Outlook, Opera, and Golden Sales & Catering (Delphi, FDC)

What we offer

Competitive Salary, wages, and a comprehensive benefits package
Excellent Training and Development opportunities
Complimentary Accommodation at other Four Seasons Hotels and Resorts
Lunch Meal Allowance
Medical, Dental, and Vision insurance program
401K Retirement Plan
Comprehensive Time off Package including Vacation pay, Sick pay, and paid US Holidays

Fulltime

Medical Assistant Lead

The Medical Assistant Lead assumes a supportive role and has responsibility and ...

Location

United States , Fort Morgan

Salary:

19.05 - 34.04 USD / Hour

American Nursing Care

Expiration Date

Until further notice

Requirements

High School Degree or Equivalent required
Diploma from an accredited medical assistant's program and externship completed is preferred
Current Certification as a Certified Medical Assistant or Certified Clinical Medical Assistant required
BLS for healthcare providers from the American Heart Association required
One year experience preferred
Clinical skills and knowledge base specific to specialty

Job Responsibility

Demonstrates personal accountability for relationship-based care, organizational mission, and core values. Provides direct patient care.
Responsible for leading and providing front line staff support as it relates to day-to-day clinical operations. This includes, but is not limited to the delegation of duties to office staff as assigned, management of operational issues, assurance that staff adhere to clinic quality, regulatory, billing, and customer service standards, and the provision of staff duties.
Individual will serve as point of contact for any issue in the daily operation of the clinic and will assess, resolve and/or escalate to Clinic Supervisor and/or Assistant Administrator as appropriate.

What we offer

medical
prescription drug
dental
vision plans
life insurance
paid time off (full-time benefit eligible team members may receive a minimum of 14 paid time off days, including holidays annually)
tuition reimbursement
retirement plan benefit(s) including, but not limited to, 401(k), 403(b), and other defined benefits offerings

Fulltime

Administrative Assistant Iii

Are you looking for a challenging role where you will have the opportunity to ha...

Location

Canada , Toronto

Salary:

32.00 USD / Hour

Randstad

Expiration Date

July 20, 2026

Requirements

Minimum 6 years of experience in an administrative, executive assistant, or similar role
Proven ability to learn and navigate multiple internal systems quickly (e.g., SAP, Workday, SailPoint, SharePoint, Power BI, MS Office Suite, etc.)
Strong organizational and time management skills with the ability to work and prioritize tasks independently
Excellent communication and interpersonal skills along with the ability to work collaboratively with cross-functional teams
High attention to detail and accuracy in documentation and reporting
Critical thinker with effective decision-making skills

Job Responsibility

Execute comprehensive, high-level administrative and business operations duties to support senior management
Provide vital analytical support within a functional corporate organization
Prepare detailed reports for business planning and data analysis across assigned departments
Assess operational challenges and exercise independent judgment to recommend optimized reporting methodologies
Develop and refine office management processes to enhance overall workflow efficiency
Coordinate onboarding logistics for new hires and department transfers, ensuring IT account setup, equipment allocation, and phone extensions are established
Assist project managers in developing project plans and ensuring the absolute integrity of status reports
Organize complex corporate meetings, including managing travel itineraries, lodging arrangements, and associated logistics
Manage executive calendars, scheduling priorities, and time conflicts proactively
Screen incoming communications, manage physical mail distribution, and update internal distribution lists

Fulltime

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Lead Administrative Assistant

Job Description

Job Responsibility

Requirements

What we offer

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