Law Office Coordinator Job at Legal Services of North Florida (Panama City)

Office Operations Coordinator

We are seeking, on behalf of a well-established architecture office, a highly or...

Location

Greece , Athens

Salary:

Not provided

Randstad

Expiration Date

October 13, 2026

Requirements

5–7 years of relevant experience in administration or financial coordination
prior experience in
Excellent command of Microsoft Office (especially Excel)
Solid knowledge of Greek tax law, VAT, MyData, and accounting procedures
Strong written and spoken communication skills in both Greek and English
Bachelor's degree in Business, Project Management, Economics or a related field

Job Responsibility

Coordinate daily communication with the accounting and tax office
Perform monthly data entry, update records, and maintain organized filing systems
Manage interactions with external collaborators, subcontractors, and suppliers
Monitor balances, schedule payments and collections, and reconcile accounts
Support proposal preparation, project initiation processes, and expense tracking
Handle project certifications and liaise with clients regarding approvals and payments
Track receivables, send payment reminders, and ensure financial timelines are met
Oversee invoicing processes and validate supplier documents
Monitor bank accounts, execute payments, and maintain financial archives
Assist with tax and license procedures, and support insurance and compliance tasks

Fulltime

Office Manager / HR Coordinator

Office Manager / HR Coordinator Who are we? We are a female-founded scale-up, c...

Location

United Kingdom , London

Salary:

Not provided

AltoVita

Expiration Date

Until further notice

Requirements

1-3 years' experience in an HR, operations, or EA/PA role — or a combination of the above
Experience in a scale-up or fast-growing business is a strong plus
Some exposure to employee relations and the confidence to handle sensitive matters with discretion
Exceptionally organised, reliable and detail-oriented — you take pride in nothing falling through the cracks
A warm, confident communicator who builds rapport easily and handles confidential information with care
Proactive and resourceful — you look for ways to improve things rather than waiting to be told
Comfortable in a fast-moving environment where priorities shift and no two days look the same
UK or Europe based

Job Responsibility

Act as a first point of contact for day-to-day and general HR queries, providing practical, timely and confidential support to employees and managers
Support on the employee lifecycle including recruitment administration, onboarding, contracts and offboarding
Provide general administrative support to the Chief of Staff and wider leadership team, helping things run smoothly behind the scenes
Assist with scheduling, coordination and logistics for team meetings, all-hands, away days and company events
Support in maintaining accurate HR records and documentation, supporting compliance with employment law and internal policies
Help review and update HR policies and processes as the company evolves, flagging anything that needs attention
Support people initiatives such as engagement surveys, onboarding improvements and wellbeing programmes
Take ownership of ad hoc projects and operational tasks as they arise, bringing the same care and attention to everything you do

What we offer

A team that will always put you first
Incredible opportunities for growth and career advancement
A fully-remote working environment
Wellness benefits and a wellness budget, which can be spent on a range of options including gym memberships, home meal delivery services, mindfulness applications, and many more
A work-from-home allowance to get your home-office set up
A generous vacation package so you can recharge or explore

Office Manager & HR Coordinator

In this role, you will be a vital contributor to our client's operations, combin...

Location

United States , White Bear Lake

Salary:

65000.00 - 75000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor's degree in Human Resources, Business Administration, or a related field is preferred
equivalent experience may be considered
Proficiency in Microsoft Excel and payroll systems such as ADP is required
experience with Sage is a plus
A minimum of 3–5 years of experience in human resources, benefits administration, payroll, and office management, preferably in a small business setting
Strong knowledge of federal and state regulations related to payroll, benefits, and labor laws
Proven ability to handle sensitive financial and personnel information with confidentiality and precision
Excellent problem-solving skills and the ability to work independently to resolve issues effectively
Strong verbal and written communication skills, with the ability to interact professionally with team members and external partners
Adaptability to manage shifting priorities in a dynamic work environment

Job Responsibility

Oversee bi-weekly payroll processing, ensuring all calculations, deductions, and contributions are accurate and up to date
Reconcile payroll journal entries, timesheets, and 401(k) contributions for accurate financial reporting
Collaborate with project managers to review contract terms, prepare customer invoices, process payments, and assist with collections
Manage employee benefits administration, including medical, dental, and life insurance policies, and coordinate annual renewals
Serve as the primary liaison for the company's 401(k) program, managing enrollments, coordinating audits, and ensuring compliance with filing requirements
Support compliance with federal, state, and local employment regulations by maintaining proper documentation and distributing required notices
Develop and maintain personnel policies, including updates to the Employee Handbook, to ensure compliance with labor laws
Lead recruitment efforts, including job postings, interviewing, and onboarding of new team members
Facilitate new employee orientation sessions and oversee offboarding processes, including exit interviews and benefits termination
Ensure the smooth operation of daily office activities, including supply management and facility oversight

What we offer

Medical, Dental, Vision insurance
401K with company match
2 weeks PTO + Paid Holidays

Fulltime

Office Manager & HR Coordinator

In this role, you will be a vital contributor to our client's operations, combin...

Location

United States , White Bear Lake

Salary:

65000.00 - 75000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Human Resources, Business Administration, or a related field is preferred
equivalent experience may be considered
Proficiency in Microsoft Excel and payroll systems such as ADP is required
experience with Sage is a plus
A minimum of 3–5 years of experience in human resources, benefits administration, payroll, and office management, preferably in a small business setting
Strong knowledge of federal and state regulations related to payroll, benefits, and labor laws
Proven ability to handle sensitive financial and personnel information with confidentiality and precision
Excellent problem-solving skills and the ability to work independently to resolve issues effectively
Strong verbal and written communication skills, with the ability to interact professionally with team members and external partners
Adaptability to manage shifting priorities in a dynamic work environment

Job Responsibility

Oversee bi-weekly payroll processing, ensuring all calculations, deductions, and contributions are accurate and up to date
Reconcile payroll journal entries, timesheets, and 401(k) contributions for accurate financial reporting
Collaborate with project managers to review contract terms, prepare customer invoices, process payments, and assist with collections
Manage employee benefits administration, including medical, dental, and life insurance policies, and coordinate annual renewals
Serve as the primary liaison for the company’s 401(k) program, managing enrollments, coordinating audits, and ensuring compliance with filing requirements
Support compliance with federal, state, and local employment regulations by maintaining proper documentation and distributing required notices
Develop and maintain personnel policies, including updates to the Employee Handbook, to ensure compliance with labor laws
Lead recruitment efforts, including job postings, interviewing, and onboarding of new team members
Facilitate new employee orientation sessions and oversee offboarding processes, including exit interviews and benefits termination
Ensure the smooth operation of daily office activities, including supply management and facility oversight

What we offer

Medical, Dental, Vision insurance
401K with company match
2 weeks PTO + Paid Holidays
medical, vision, dental, and life and disability insurance for contract/temporary professionals
eligibility to enroll in company 401(k) plan for hired contract/temporary professionals

Law Firm Conference Room Coordinator

A global law firm seeks a Conference Room Coordinator for their Miami office. Th...

Location

United States , Miami

Salary:

Not provided

Beacon Hill

Expiration Date

Until further notice

Requirements

Minimum 1-2 years of relevant experience planning and executing corporate events and hospitality experiences
3 years' experience in customer service
Flexibility in daily work schedule necessary to accommodate Conference Center requirements, including occasional evenings
High School Diploma
Excellent customer service skills

Job Responsibility

Review daily, weekly, monthly conference room schedule to determine meeting needs
Use room scheduling system to assign conference rooms, ensure proper room set up, food and beverage delivery, equipment delivery and installation, and other services as required
Hold weekly meeting with other departments (e.g., Office Services, Marketing, Firmwide Events, Recruiting, IT, Reception) as necessary to review the upcoming week's details
Check meeting services prior to meetings to ensure all services are established and ready, and provide on-site support (before, during, and after) of hospitality events
Monitor appropriate use of rooms and general condition of the conference center floor
Coordinate food and beverage ordering for non-conference center hospitality areas
Coordinate the office floral deliveries and plant servicing
Organize and maintain an accurate inventory of hospitality catering items
Coordinate site operations in accordance with building procedures and policies while being mindful of contract guidelines
Provide information, direction and oversight to outside vendors to ensure high quality completion of work

Fulltime

Team Coordinator Fixed Income Cash Sales Middle Office AVP

The Sec & Derivatives Team Coordinator is an intermediate level position respons...

Location

United States , Getzville

Salary:

70080.00 - 105120.00 USD / Year

Citi

Expiration Date

Until further notice

Requirements

5-8 years of relevant experience
Demonstrated project management and negotiation skills
Consistently demonstrates clear and concise written and verbal communication skills
Bachelor’s Degree/University degree or equivalent experience

Job Responsibility

Resolve escalations prior to going to a manager, by analyzing information in complicated and unique situations
Train new hires and junior level staff, and identify performance gaps through feedback and coaching
Provide technical guidance to resolve problems as the technical subject matter expert of the team
Provide manager with feedback for performance reviews, may write appraisals, may participate in appraisals
Identify and implement process improvements to enhance efficiencies, while leading team projects
Persuade and influence others through communication and diplomacy skills
may negotiate with external parties
Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency

What we offer

medical, dental & vision coverage
401(k)
life, accident, and disability insurance
wellness programs
paid time off packages including planned time off (vacation), unplanned time off (sick leave), and paid holidays

Fulltime

Governance Risk & Compliance Officer

Location

United Kingdom , St Athan

Salary:

Not provided

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Experience in a compliance, governance, risk, or quality-related role
Strong organisational skills with high attention to detail
Experience maintaining registers (e.g., risk, legal, document control)
Confident in coordinating meetings, producing minutes, and tracking actions
Ability to analyse and present information clearly (reports, dashboards)
Strong communication skills with the ability to engage stakeholders at all levels
Proficient in Microsoft 365
Experience working within a regulated environment (e.g., defence, aerospace, engineering)
Familiarity with ISO 9001 and/or ISO 27001 management systems
Exposure to enterprise risk management frameworks

Job Responsibility

Act as Secretary to the Governance Board: Coordinate meeting schedules, agendas, and papers
Record accurate minutes, actions, and decisions
Track and follow up on actions to closure
Support the development and maintenance of governance frameworks, policies, and procedures
Ensure governance records are accurate, complete, and auditable
Maintain and administer the organisation’s document control system: Ensure controlled documents are up to date, approved, and appropriately stored
Monitor version control and document lifecycle compliance
Maintain and periodically review the Legal and Regulatory Register: Track applicable legislation, standards, and contractual obligations
Support business areas in understanding applicable compliance requirements
Act as Risk Officer, supporting the Enterprise Risk Management (ERM) framework

What we offer

Competitive salary package reflecting your skills and experience
Generous holiday entitlement and flexible working arrangements
Access to professional development and training opportunities
Supportive work environment promoting innovation and career growth
Company pension scheme and life assurance
Employee assistance programme and health & wellbeing initiatives

Fulltime

It Project Senior Analyst

We are seeking a diligent and proactive Regulatory & Governance Analyst to suppo...

Location

Hong Kong SAR , Kowloon

Salary:

Not provided

Citi

Expiration Date

Until further notice

Requirements

5-8 years of relevant experience in regulatory compliance, governance, risk management, or a related field within the financial services industry
Understanding of regulation governance and management needed for a robust regulation program in support of business objectives
Ability to read laws, rules, and regulations, and explain their requirements in everyday language
Proven ability to execute multiple projects on tight deadlines with attention to detail
Proactive problem solver who is resourceful, readily consults with others, and considers alternatives
Ability to confidently work across business lines, collaborate and interact with colleagues at all levels with a commitment to partnership
Excellent written and verbal communication skills, capable of clearly articulating information to various audiences
Ability to work independently on assigned tasks, as a member of a high-performing team, with the ability to take initiative in proposing and implementing solutions
Prioritize effectively, and contribute positively to a team-oriented, fast-paced environment
Proficient in utilizing standard office software and an aptitude for learning new systems and tools

Job Responsibility

Regulatory Compliance Support: Assist in ensuring compliance with local regulatory requirements and Citi's policies and guidelines. This includes supporting the development, implementation, and execution of legal entity requirements, particularly relating to Technology regulatory reporting
Data & Documentation Management: Facilitate the gathering, review, and submission of requested documentation and data, collaborating with various business units and subject matter experts to ensure accuracy and completeness. Be involved in operations of Citi's governance committees, including coordinating meetings, managing agendas, and ensuring follow-up on action items
Risk & Control Identification: Support the identification and assessment of risks within business processes, assisting in the verification of data integrity and control effectiveness. Escalate identified control issues or potential areas of non-compliance. Contribute to the oversight of the MCA program, including any local attestations, and related reporting
Regulatory Activities & Reporting: Participate in the planning, execution, and reporting of compliance and regulatory activities for legal entities. Contribute to the preparation of high-quality reports and summaries for internal stakeholders and regulators
Process Improvement Contribution: Support efforts to identify and implement process improvements, including assisting in the utilization of data analytics to enhance the efficiency and effectiveness of regulatory activities
Stakeholder Collaboration: Build effective working relationships within Technology and with other internal stakeholders, including business process owners, to ensure a coordinated approach to regulatory and governance matters
Operational Execution: Execute assigned tasks and deliverables related to regulatory and governance requests, demonstrating strong attention to detail and the ability to manage competing priorities in a dynamic environment
Continuous Learning: Actively follow relevant industry best practices and regulatory developments, sharing insights with the wider team to foster continuous improvement
Drive work in the designated legal entities to ensure that regulatory obligations are met- including close liaison with other teams and functions to manage the workstreams, scope the work and direct activities. Around 25% of your time will be spent on globally led workstreams working across the team
Support the local country head and global team with the execution of their roles across local and International Technology governance

Fulltime

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Law Office Coordinator

Job Description

Job Responsibility

Requirements

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