Law Firm Conference Room Coordinator Job at Beacon Hill (Miami)

Law Firm Conference Room Coordinator

A global law firm seeks a Conference Room Coordinator for their Miami office. Th...

Location

United States , Miami

Salary:

Not provided

Beacon Hill

Expiration Date

Until further notice

Requirements

Minimum 1-2 years of relevant experience planning and executing corporate events and hospitality experiences
3 years' experience in customer service
Flexibility in daily work schedule necessary to accommodate Conference Center requirements, including occasional evenings
High School Diploma
Excellent customer service skills

Job Responsibility

Review daily, weekly, monthly conference room schedule to determine meeting needs
Use room scheduling system to assign conference rooms, ensure proper room set up, food and beverage delivery, equipment delivery and installation, and other services as required
Hold weekly meeting with other departments (e.g., Office Services, Marketing, Firmwide Events, Recruiting, IT, Reception) as necessary to review the upcoming week's details
Check meeting services prior to meetings to ensure all services are established and ready, and provide on-site support (before, during, and after) of hospitality events
Monitor appropriate use of rooms and general condition of the conference center floor
Coordinate food and beverage ordering for non-conference center hospitality areas
Coordinate the office floral deliveries and plant servicing
Organize and maintain an accurate inventory of hospitality catering items
Coordinate site operations in accordance with building procedures and policies while being mindful of contract guidelines
Provide information, direction and oversight to outside vendors to ensure high quality completion of work

Fulltime

Executive Assistant, Business Law

Are you looking for a new administrative challenge? Are you interested in a care...

Location

Canada , Montreal

Salary:

Not provided

Randstad

Expiration Date

February 03, 2026

Requirements

Bilingualism (French and English, oral and written)
Legal Assistant diploma or college certificate or university degree in Business Administration or equivalent
Minimum 5 years of experience as a legal assistant or as an assistant with experience ideally acquired in a law firm
Intermediate-Advanced proficiency in Microsoft Suite (Outlook, Word, Excel, PowerPoint) as well as familiarity with other tools such as HiQ, iManage, Salesforce
In-depth knowledge of business and legal terminology
Strong attention to detail and superior word processing, spelling, proofreading and editing skills
Critical thinking skills required to plan, organize and problem solve proactively
Strong time management, organizational and multi-tasking skills, and ability to work under pressure to meet important deadlines
Provides a high level of service to clients (external) and colleagues (internal)
Demonstrates tact, respect, and professionalism in all interactions

Job Responsibility

Providing administrative support to a board member, a member of senior leadership as well as 2-3 partners including calendar, files, due dates, and client-related activities
Coordinating internal and client meetings, including preparation of agenda, scheduling rooms and arranging for needed catering or technology support
Travel arrangements and ancillary arrangements
Providing support in managing multiple tasks and competing deadlines
Preparing, editing, formatting, printing, scanning and revising correspondence, memoranda, large transaction documents, reports, forms, labels and other printed material through dictation, copy typing or other instructions
Proofreading documents and checking for appropriate formatting, spelling, grammar and clarity
Managing files including opening new files, and maintaining large and complex files
Reviewing and routing incoming mail
preparing and processing outgoing mail
and arranging for specialized mail or messenger services as required

What we offer

Competitive salary based on experience
3 weeks of vacation
6 personal days. + 2 extra days ( 1 for volunteer and one for birthday)
Comprehensive insurance package as of day 1, paid by company
Work Model: 4 days working in the office and one day remotely
Strong community involvement and a commitment to equity, diversity and inclusion

Fulltime

!

Executive assistant, business law

Are you looking for a new administrative challenge? Are you interested in a care...

Location

Canada , Montréal

Salary:

75000.00 - 90000.00 CAD / Year

Randstad

Expiration Date

February 12, 2026

Requirements

Legal Assistant diploma or college certificate or university degree in Business Administration or equivalent
Minimum of five (5) years of experience in a similar role with senior management, with experience ideally acquired in a professional services environment
Requires an understanding of the legal practice of Litigation and in-depth knowledge of business and legal terminology
Excellent command of French and English, both spoken and written
Advanced skills in using the Microsoft Office 365 suite
Ability to work independently with minimal supervision and collaboratively within a dynamic team with tact, respect and professionalism
High level of discretion, professionalism and ability to handle extremely confidential information
Flexibility and ease in evolving in a fast-paced and constantly changing environment
Critical thinking skills required to plan, organize and problem solve proactively
Concern for high level service, sense of initiative, rigor and good judgment

Job Responsibility

Administrative and legal support to 2 lawyers and 2 associates
Managing the workflow of lawyers’ support needs with access to emails, calendar, files, due dates, and client-related activities to provide day-to-day administrative support
Coordinating internal and client meetings, including preparation of agenda, scheduling rooms and arranging for needed catering or technology support
Travel arrangements and ancillary arrangements including preparing itineraries
Preparing, editing, formatting, printing, scanning and revising correspondence, memoranda, large transaction documents, reports, forms, labels and other printed material through dictation, copy typing or other instructions
Proofreading documents and checking for appropriate formatting, spelling, grammar and clarity
File management
Monitoring emails, assessing priorities, gathering relevant information, taking appropriate action and preparing responses
Receiving, handling, screening and/or directing incoming calls as directed by lawyers
responding to routine inquiries and requests from clients

What we offer

Competitive salary based on experience
3 weeks of vacation
6 personal days. + 2 extra days ( 1 for volunteer and one for birthday)
Exceptional benefits from day one including firm-paid group insurance coverage, a wellness program, and a technology expense allowance
Strong community involvement and a commitment to equity, diversity and inclusion

Fulltime

New

Surgical Technologist First Assist

Surgical Technologist First Assist position at Atrium Health Carolinas Medical C...

Location

United States , Charlotte

Salary:

38.20 - 57.30 USD / Hour

Advocate Health Care

Expiration Date

Until further notice

Requirements

Graduation from an accredited surgical assistance program required
Certified Surgical First Assistant (CSFA) credential required
Current Basic Life Support for Healthcare Provider required
Current CST Certification required
Good communication skills - ability to independently perform scrub duties
Current professional state licensure under IDFPR
Ability to stand for long periods of time
Ability to lift 50 pounds
Ability to cooperate and work well with others
Ability to communicate with mask on and not facing others

Job Responsibility

Provide first or second assisting for specified surgical procedures
Incise tissue
Provide surgical field exposure by providing retraction
Assist with maintaining a dry surgical field-hemostasis
Clamp, cauterize, and/or ligate bleeders
Assist with the identification of anatomical structures
Utilize surgical instruments for the purpose they were intended
Assist with or perform wound closure
Assist with or apply skin sutures, staples
Assist with or apply dressings

What we offer

Sign on bonus eligible
Paid Time Off programs
Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
Flexible Spending Accounts for eligible health care and dependent care expenses
Family benefits such as adoption assistance and paid parental leave
Defined contribution retirement plans with employer match and other financial wellness programs
Educational Assistance Program
Premium pay such as shift, on call, and more
Incentive pay for select positions
Opportunity for annual increases based on performance

Fulltime

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Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to join our team o...

Location

United States , Santa Ana

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years of experience in administrative roles, preferably within the mortgage or loan industry
Proficiency in Microsoft Office Suite and familiarity with BitePro software
Strong organizational skills and attention to detail
Excellent verbal and written communication abilities
Ability to manage multiple tasks and prioritize effectively
Comfortable working onsite in a business casual environment
Experience in data entry and maintaining accurate records
Willingness to commit to a contract lasting 6-8 weeks

Job Responsibility

Organize and process loan documents, ensuring accuracy and compliance with company standards
Enter and update data into company systems using BitePro and Microsoft Office applications
Collaborate with team members to manage workload and meet deadlines effectively
Communicate with internal stakeholders to address inquiries and resolve issues
Maintain an organized filing system for loan documentation and related records
Support the team in handling administrative tasks and ensuring smooth operations
Review and verify the completeness of loan files before submission
Assist with tracking and sending necessary documents to custodians
Ensure confidentiality and security of sensitive information
Adapt to changing priorities and assist with additional administrative tasks as needed

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

New

Android Engineer

We are looking for an Android engineer to help us build a delightful user experi...

Location

United States

Salary:

157000.00 - 180600.00 USD / Year

Airbnb

Expiration Date

Until further notice

Requirements

3+ years of industry experience
Bachelor’s and/or Master’s degree (preferably in CS) or equivalent experience
Experience shipping one or more Kotlin or Java Android apps, ideally currently available on Google Play Store
Personal projects that demonstrate technical rigor, creativity, and product intuition
Solid engineering and coding fundamentals, including knowledge of data structures, asynchronous programming, automation, and testing best practices
Interest in innovations within the mobile development ecosystem including leveraging AI tools for more efficient results
Experience implementing polished user interfaces, including animations and transitions, and attention to detail that elevate the overall user experience
Strong collaboration skills with product, design and backend partners to document specs for intuitive and high-quality features

Job Responsibility

Building features to support hosts when creating and managing stays, services and experiences on the Airbnb mobile app
Using cutting edge technologies for Android applications including Kotlin, Jetpack Compose, and GraphQL while leveraging server-driven UI frameworks
Maintaining quality standards to ensure high performance and availability of our client side platforms
Working with cross functional teams that enable the hosting platform to millions of users around the world
Collaborating with Product, Design, Data Science and other partners to guarantee timely delivery and proper measurement of new features

What we offer

bonus
equity
benefits
Employee Travel Credits

Fulltime

New

Travel Speech Language Pathologist

Titan Medical is looking for travelers to fill a Travel Speech Language Patholog...

Location

United States , South Bend

Salary:

Not provided

Titan Medical Group

Expiration Date

Until further notice

Requirements

Minimum years of experience: 2
Certifications: BCLS/BLS

New

Facilities Management Co-op

Susquehanna is seeking a Facilities Management Co-op student to join our Facilit...

Location

United States , Bala Cynwyd (Philadelphia Area), Pennsylvania

Salary:

Not provided

Susquehanna International Group

Expiration Date

Until further notice

Requirements

Assist with daily facility operations, including service requests, preventive maintenance tracking, and vendor coordination
Support site inspections, workplace readiness checks, and safety compliance verifications (e.g., AEDs, fire extinguishers, first aid kits)
Help manage and close tickets in the FMS tracking system
Support Project Management activities including tracking timelines, deliverables and coordination with Susquehanna teams
Monitor subcontractor equipment submittals to ensure compliance with firm specifications
Ensure all processes are document and organized efficiently
Provide on-site support for emergencies, maintenance issues and event setups as needed

Job Responsibility

Help ensure that our office spaces are safe, functional and aligned with Susquehanna's operational standards

What we offer

Relaxed dress code (jeans and sneakers are the norm and team jerseys every Friday)
Co-op classes designed to teach about Susquehanna’s business and encourage professional development
Fully stocked kitchens for breakfast, lunch, snacks, and beverages
A forty thousand square-foot state of the art fitness facility with brand-new equipment, multi-purpose courts, group exercise classes, and locker room spaces
Discounts for dining, entertainment, shopping, travel, and attractions
Social events such as a poker tournament, holiday party, company outings, and more
On-site Wellness Center
On-site services such as a mailroom, barber, dry cleaning, and car maintenance
Opportunities to give back to the community through Susquehanna sponsored events and donation drives

Law Firm Conference Room Coordinator

Beacon Hill

Location:
United States , Miami

Category:
Office Administration

Contract Type:
Employment contract

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
January 15, 2026

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Job Responsibility:

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