Law Firm Conference Room Coordinator Job at Beacon Hill (Miami)

Law Firm Conference Room Coordinator

A global law firm seeks a Conference Room Coordinator for their Miami office. Th...

Location

United States , Miami

Salary:

Not provided

Beacon Hill

Expiration Date

Until further notice

Requirements

Minimum 1-2 years of relevant experience planning and executing corporate events and hospitality experiences
3 years' experience in customer service
Flexibility in daily work schedule necessary to accommodate Conference Center requirements, including occasional evenings
High School Diploma
Excellent customer service skills

Job Responsibility

Review daily, weekly, monthly conference room schedule to determine meeting needs
Use room scheduling system to assign conference rooms, ensure proper room set up, food and beverage delivery, equipment delivery and installation, and other services as required
Hold weekly meeting with other departments (e.g., Office Services, Marketing, Firmwide Events, Recruiting, IT, Reception) as necessary to review the upcoming week's details
Check meeting services prior to meetings to ensure all services are established and ready, and provide on-site support (before, during, and after) of hospitality events
Monitor appropriate use of rooms and general condition of the conference center floor
Coordinate food and beverage ordering for non-conference center hospitality areas
Coordinate the office floral deliveries and plant servicing
Organize and maintain an accurate inventory of hospitality catering items
Coordinate site operations in accordance with building procedures and policies while being mindful of contract guidelines
Provide information, direction and oversight to outside vendors to ensure high quality completion of work

Fulltime

Executive Assistant, Business Law

Are you looking for a new administrative challenge? Are you interested in a care...

Location

Canada , Montreal

Salary:

Not provided

Randstad

Expiration Date

February 03, 2026

Requirements

Bilingualism (French and English, oral and written)
Legal Assistant diploma or college certificate or university degree in Business Administration or equivalent
Minimum 5 years of experience as a legal assistant or as an assistant with experience ideally acquired in a law firm
Intermediate-Advanced proficiency in Microsoft Suite (Outlook, Word, Excel, PowerPoint) as well as familiarity with other tools such as HiQ, iManage, Salesforce
In-depth knowledge of business and legal terminology
Strong attention to detail and superior word processing, spelling, proofreading and editing skills
Critical thinking skills required to plan, organize and problem solve proactively
Strong time management, organizational and multi-tasking skills, and ability to work under pressure to meet important deadlines
Provides a high level of service to clients (external) and colleagues (internal)
Demonstrates tact, respect, and professionalism in all interactions

Job Responsibility

Providing administrative support to a board member, a member of senior leadership as well as 2-3 partners including calendar, files, due dates, and client-related activities
Coordinating internal and client meetings, including preparation of agenda, scheduling rooms and arranging for needed catering or technology support
Travel arrangements and ancillary arrangements
Providing support in managing multiple tasks and competing deadlines
Preparing, editing, formatting, printing, scanning and revising correspondence, memoranda, large transaction documents, reports, forms, labels and other printed material through dictation, copy typing or other instructions
Proofreading documents and checking for appropriate formatting, spelling, grammar and clarity
Managing files including opening new files, and maintaining large and complex files
Reviewing and routing incoming mail
preparing and processing outgoing mail
and arranging for specialized mail or messenger services as required

What we offer

Competitive salary based on experience
3 weeks of vacation
6 personal days. + 2 extra days ( 1 for volunteer and one for birthday)
Comprehensive insurance package as of day 1, paid by company
Work Model: 4 days working in the office and one day remotely
Strong community involvement and a commitment to equity, diversity and inclusion

Fulltime

!

Executive assistant, business law

Are you looking for a new administrative challenge? Are you interested in a care...

Location

Canada , Montréal

Salary:

75000.00 - 90000.00 CAD / Year

Randstad

Expiration Date

February 12, 2026

Requirements

Legal Assistant diploma or college certificate or university degree in Business Administration or equivalent
Minimum of five (5) years of experience in a similar role with senior management, with experience ideally acquired in a professional services environment
Requires an understanding of the legal practice of Litigation and in-depth knowledge of business and legal terminology
Excellent command of French and English, both spoken and written
Advanced skills in using the Microsoft Office 365 suite
Ability to work independently with minimal supervision and collaboratively within a dynamic team with tact, respect and professionalism
High level of discretion, professionalism and ability to handle extremely confidential information
Flexibility and ease in evolving in a fast-paced and constantly changing environment
Critical thinking skills required to plan, organize and problem solve proactively
Concern for high level service, sense of initiative, rigor and good judgment

Job Responsibility

Administrative and legal support to 2 lawyers and 2 associates
Managing the workflow of lawyers’ support needs with access to emails, calendar, files, due dates, and client-related activities to provide day-to-day administrative support
Coordinating internal and client meetings, including preparation of agenda, scheduling rooms and arranging for needed catering or technology support
Travel arrangements and ancillary arrangements including preparing itineraries
Preparing, editing, formatting, printing, scanning and revising correspondence, memoranda, large transaction documents, reports, forms, labels and other printed material through dictation, copy typing or other instructions
Proofreading documents and checking for appropriate formatting, spelling, grammar and clarity
File management
Monitoring emails, assessing priorities, gathering relevant information, taking appropriate action and preparing responses
Receiving, handling, screening and/or directing incoming calls as directed by lawyers
responding to routine inquiries and requests from clients

What we offer

Competitive salary based on experience
3 weeks of vacation
6 personal days. + 2 extra days ( 1 for volunteer and one for birthday)
Exceptional benefits from day one including firm-paid group insurance coverage, a wellness program, and a technology expense allowance
Strong community involvement and a commitment to equity, diversity and inclusion

Fulltime

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The City Engineer leads the Engineering Division in a team-oriented setting unde...

Location

United States , Melrose

Salary:

119350.40 - 124176.00 USD / Year

Massachusetts Municipal Association

Expiration Date

Until further notice

Requirements

Massachusetts PE license
Bachelor’s degree in civil engineering or a related field
Five to seven years of municipal experience
12–15 years of professional engineering experience
Proficiency in Microsoft Office, AutoCAD, and GIS systems

Job Responsibility

Oversee the planning, design, and construction of roadway and utility infrastructure projects
Manage grants, contracts, vendors, and personnel
Serve as the city’s liaison to boards and commissions
Support short- and long-range planning initiatives
Manage in-house staff and outside consultants
Maintain strong public relations
Communicate professionally and diplomatically with residents, elected officials, businesses, and state and federal agencies

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As a Communications intern, you will help be responsible for the Microsoft image...

Location

Denmark , Copenhagen

Salary:

Not provided

Microsoft Corporation

Expiration Date

Until further notice

Requirements

Currently pursuing a Bachelor's Degree in Business, Engineering, Technology, or related field
Must have at least 1 semester/term remaining following the completion of the internship

Job Responsibility

Seeks information about the customer through research (e.g., reads customer publications, speaks with peers and customers) to learn about their business, needs, and strategy and keeps up to date with customer business and business outcomes. Communicates customer insights to internal teams (e.g., Engineering, Specialists, Account teams)
Engages with and/or leverages relevant partners to support business outcomes as appropriate. Identifies appropriate partner and jointly develops a plan for the play based on a shared understanding of the customer
Coordinates internal peers across functions to support business outcomes and enable execution of customer success through One Microsoft. Identifies and begins developing relationships with customer team members
Acts as the voice of the customer (VOC) and Partner by learning to identify and share feedback around technical capabilities, blockers, and insights that relate to the customer with internal teams (e.g., Engineering. Responds to feedback and supports positive change within Microsoft
Leverages development opportunities (e.g., mentorships, role-based resources, trainings) and builds partnerships with technical teams (e.g., Cloud Solutions Architects, Fastrack, Engineering) to build own Customer Success discipline expertise, including product and required technical skills

Parttime

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Geography Teacher

Reddam House are now looking for a Teacher of Geography to join them from Septem...

Location

United Kingdom , Wokingham

Salary:

Not provided

International School of Monza

Expiration Date

Until further notice

Requirements

PGCE, QTS or equivalent
Excellent knowledge and experience of teaching the subject
Ability to be able to teach Geography to KS3, KS4 and KS5
Be outstanding classroom practitioner and be able to motivate, support and challenge students
Commitment to raising professional standards
Be able to share good practices

Job Responsibility

To be an outstanding classroom practitioner, using a variety of methods and techniques to engage, motivate, support and challenge students
To have an excellent rapport with students and be involved in the pastoral care of the school
To ensure that lessons are well-planned in accordance with the schemes of work for each course
To know students well and understand prior learning and progression needs
To set high expectations for the achievement of their students
To set and assess work in line with the School’s assessment policy, providing positive and meaningful feedback which enables students to improve
To monitor students’ performance aiming continually to raise their levels of achievement
To report accurately and honestly on progress in line with the School’s reporting schedules
To contribute to the raising of professional standards in the Geography department
including the development of curriculum and schemes of work, keeping abreast of new developments and research and the sharing of good practice

What we offer

Industry-leading professional development
Exceptional career opportunities
Mobility across our group
Work in state-of-the-art facilities

Fulltime

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Hybrid skillset: Strong in iOS native coding, particularly in Swift, with additi...

Location

United States , Bridgewater

Salary:

Not provided

Bright Vision Technologies

Expiration Date

Until further notice

Requirements

7+ years of software development experience
5-7 years in Swift coding
Strong in iOS native coding, particularly in Swift
Knowledge in middleware, backend technologies, and SaaS tools like Salesforce
Ability to manage and develop iOS applications end-to-end
Comfortable working as the sole iOS developer
Mulesoft and REST API experience preferred
SQL and Postgres understanding required
Experience in AGILE methodologies

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Performs administrative duties for the SVP of Supply Chain Management, primarily...

Location

United States , Portland

Salary:

Not provided

Adidas

Expiration Date

Until further notice

Requirements

6+ years of experience supporting senior leaders
Experienced in job and fully qualified/trained
Combined theoretical and practical knowledge incl. company policies and practices
Good knowledge in related job areas
Excellent knowledge of Microsoft Office (particularly Excel, PowerPoint, Word, Outlook, internal social comms channels)
Very good command of English both written and spoken
Strong communication skills
High level of service orientation in dealing with internal and external stakeholders/customers
Good understanding of numbers
Good organizational skills

Job Responsibility

Organize various types of correspondence independently, to ensure timely and accurate response
Manage the executive calendar, helping to prioritize meetings and competing demands on executive availability
Format, type and edit a variety of material, including correspondence, memos, minutes, reports and confidential material
Provide leaders with any materials needed throughout the day (ex. print documents, provide links, reroute emails, meals when applicable)
Maintain and update department files, records, (organizational) charts, subscriptions and publications
Receive and screen telephone calls, monitor mail entry and administer the department owned e-mail accounts as well as keep email distribution lists up-to-date
Create and post announcements via internal sites/comms channels
Create / assist with presentations (e.g. in PowerPoint) to key stakeholders and partners
Coordinate and execute all travel arrangements for team members including flight and hotel booking, visa securing, car reservations and airport pick-up arrangements and immediately providing solutions to problems requiring knowledge of department policies and procedures
Key contact point for information management (e.g. ensure content of the intranet is up to date)

What we offer

Hybrid work policy which requires attendance in the office Monday through Thursday, with the flexibility to work remotely on Friday each week

Fulltime

Law Firm Conference Room Coordinator

Beacon Hill

Location:
United States , Miami

Category:
Office Administration

Contract Type:
Employment contract

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
January 15, 2026

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