Law Firm Conference Room Coordinator Job at Beacon Hill (Miami)

Law Firm Conference Room Coordinator

A global law firm seeks a Conference Room Coordinator for their Miami office. Th...

Location

United States , Miami

Salary:

Not provided

Beacon Hill

Expiration Date

Until further notice

Requirements

Minimum 1-2 years of relevant experience planning and executing corporate events and hospitality experiences
3 years' experience in customer service
Flexibility in daily work schedule necessary to accommodate Conference Center requirements, including occasional evenings
High School Diploma
Excellent customer service skills

Job Responsibility

Review daily, weekly, monthly conference room schedule to determine meeting needs
Use room scheduling system to assign conference rooms, ensure proper room set up, food and beverage delivery, equipment delivery and installation, and other services as required
Hold weekly meeting with other departments (e.g., Office Services, Marketing, Firmwide Events, Recruiting, IT, Reception) as necessary to review the upcoming week's details
Check meeting services prior to meetings to ensure all services are established and ready, and provide on-site support (before, during, and after) of hospitality events
Monitor appropriate use of rooms and general condition of the conference center floor
Coordinate food and beverage ordering for non-conference center hospitality areas
Coordinate the office floral deliveries and plant servicing
Organize and maintain an accurate inventory of hospitality catering items
Coordinate site operations in accordance with building procedures and policies while being mindful of contract guidelines
Provide information, direction and oversight to outside vendors to ensure high quality completion of work

Fulltime

Law Firm Conference Room Coordinator

A global law firm seeks a Conference Room Coordinator for their Miami office. Th...

Location

United States , Miami

Salary:

Not provided

Beacon Hill

Expiration Date

Until further notice

Requirements

Minimum 1-2 years of relevant experience planning and executing corporate events and hospitality experiences
3 years' experience in customer service
Flexibility in daily work schedule necessary to accommodate Conference Center requirements, including occasional evenings
High School Diploma
Excellent customer service skills

Job Responsibility

Review daily, weekly, monthly conference room schedule to determine meeting needs
Use room scheduling system to assign conference rooms, ensure proper room set up, food and beverage delivery, equipment delivery and installation, and other services as required
Hold weekly meeting with other departments (e.g., Office Services, Marketing, Firmwide Events, Recruiting, IT, Reception) as necessary to review the upcoming week's details
Check meeting services prior to meetings to ensure all services are established and ready, and provide on-site support (before, during, and after) of hospitality events
Monitor appropriate use of rooms and general condition of the conference center floor
Coordinate food and beverage ordering for non-conference center hospitality areas
Coordinate the office floral deliveries and plant servicing
Organize and maintain an accurate inventory of hospitality catering items
Coordinate site operations in accordance with building procedures and policies while being mindful of contract guidelines
Provide information, direction and oversight to outside vendors to ensure high quality completion of work

Fulltime

Law Firm Conference Room Coordinator

A global law firm seeks a Conference Room Coordinator for their Miami office. Th...

Location

United States , Miami

Salary:

Not provided

Beacon Hill

Expiration Date

Until further notice

Requirements

Minimum 1-2 years of relevant experience planning and executing corporate events and hospitality experiences
3 years' experience in customer service
Flexibility in daily work schedule necessary to accommodate Conference Center requirements, including occasional evenings
High School Diploma
Excellent customer service skills

Job Responsibility

Review daily, weekly, monthly conference room schedule to determine meeting needs
Use room scheduling system to assign conference rooms, ensure proper room set up, food and beverage delivery, equipment delivery and installation, and other services as required
Hold weekly meeting with other departments (e.g., Office Services, Marketing, Firmwide Events, Recruiting, IT, Reception) as necessary to review the upcoming week's details
Check meeting services prior to meetings to ensure all services are established and ready, and provide on-site support (before, during, and after) of hospitality events
Monitor appropriate use of rooms and general condition of the conference center floor
Coordinate food and beverage ordering for non-conference center hospitality areas
Coordinate the office floral deliveries and plant servicing
Organize and maintain an accurate inventory of hospitality catering items
Coordinate site operations in accordance with building procedures and policies while being mindful of contract guidelines
Provide information, direction and oversight to outside vendors to ensure high quality completion of work

Fulltime

Receptionist

Law Firm in Downtown Miami seeks a Receptionist to join their team. The Receptio...

Location

United States , Miami

Salary:

Not provided

Beacon Hill

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
Prior reception or administrative experience in a law firm or professional services environment
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Excellent communication skills, both written and verbal
Strong organizational and time management skills
Detail-oriented with the ability to manage multiple tasks simultaneously
Ability to maintain confidentiality and handle sensitive information
Professional demeanor and dependable work ethic
Regular in-office attendance

Job Responsibility

Greet clients, visitors, attorneys, and staff in a professional and welcoming manner
Manage incoming calls and direct them to the appropriate person or department
Maintain the reception area and ensure it is clean, organized, and presentable
Schedule and coordinate appointments, meetings, and conference room reservations
Manage conference room reservations in Rendezvous for the Miami office
Handle expense reimbursements, check requests, and invoice processing
manage office credit card expenses, obtain appropriate documentation, and submit to appropriate parties
Provide administrative and clerical support as needed
Collaborate across teams to ensure smooth office operations
Serve as backup for Office Services role as needed (e.g., prepare courier packages, distribute mail, manage hospitality functions such as meeting setup and refreshments, maintain shared areas and conference rooms)

Fulltime

Executive Assistant, Internet & Strategy Litigation

The Litigation Executive Assistant operates with a high level of autonomy, judge...

Location

United States , Palo Alto

Salary:

46.67 - 63.14 USD / Hour

Wilson, Sonsini, Goodrich & Rosati

Expiration Date

Until further notice

Requirements

Bachelor’s degree preferred
Minimum 5 years of litigation experience in a law firm environment, demonstrating success in managing complex workflows, client matters, and competing priorities
Proficiency in e-filing in both state and federal courts required
Advanced skills in Microsoft Office Suite (Word, Outlook, PowerPoint, Excel) and PDF editing tools
familiarity with AI-based tools for drafting, scheduling, research, and workflow optimization preferred
Experience with Google Workspace is a plus
Exceptional organizational skills and attention to detail
Strong client service orientation and a professional demeanor marked by discretion, confidentiality, and sound judgement
Proven ability to support fast-paced, high-volume litigation practices, demonstrating strong project management and prioritization skills
Adaptable and resourceful, with strong sense of urgency and accountability when navigating shifting priorities

Job Responsibility

Serve as a key point of contact for attorneys, clients, vendors, and firm departments
Facilitate new business intake processes, including opening new clients and matters, initiating conflict checks, and preparing engagement, waiver, and disclosure letters
Perform e-filings in state and federal courts
prepare and send courtesy copies to judges and opposing counsel
Manage attorney admissions, court logins, and Certificates of Good Standing for pro hac vice applications
Coordinate hearings, depositions, mediations, and trial logistics, including virtual appearances, travel, hotel and conference room arrangements, and catering
Assist attorneys and case teams in tracking and monitoring state and federal cases
Maintain accurate client and case records in the firm’s document management system (e.g., NetDocs)
Manage high-volume attorney inboxes and calendars, prioritizing and addressing action items, distributing and saving key documents
Schedule and coordinate internal and client meetings and conference calls, including catering, room reservations, and technology setup

What we offer

highly competitive salary and benefits package
discretionary year-end merit bonus based on performance

Fulltime

Legal Administrative Assistant

We’re partnering with a leading law firm in San Francisco to source a highly ski...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years’ experience supporting attorneys in a law‑firm environment
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Strong writing, communication, and proofreading skills
High attention to detail, strong organizational habits, and ability to manage competing priorities
Ability to work independently while contributing effectively to a team

Job Responsibility

Manage attorney calendars, contacts, meeting logistics, and conference room reservations
Greet clients, prepare meeting materials, and coordinate AV, food, or room requirements
Prepare and reconcile monthly expense reports and corporate card activity
Coordinate domestic travel arrangements
Prepare, proofread, and format legal documents—including TOCs, tables, and electronic filings
Perform scanning, copying, binding, and other general administrative tasks
Create and maintain organized physical and electronic filing systems
Support new matter openings, engagement letters, and binder preparation
Track bar admissions and CLE deadlines for assigned attorneys
Handle time entry, contract attorney time tracking, and prebills

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Corporate Executive Assistant

The firm has an immediate opening for a highly skilled Executive Assistant in ou...

Location

United States , San Francisco

Salary:

46.67 - 63.14 USD / Hour

Wilson, Sonsini, Goodrich & Rosati

Expiration Date

Until further notice

Requirements

5+ years of executive assistant experience, preferably in a law firm or professional services environment
Bachelor’s degree or equivalent experience preferred
Demonstrated experience supporting multiple senior-level professionals with complex and demanding practices
Exceptional organizational skills with the ability to manage competing priorities in a fast-paced environment
Strong technical proficiency in Microsoft Office Suite (Word, Outlook, PowerPoint, Excel) and familiarity with legal technology tools
Excellent written and verbal communication skills, with impeccable grammar, spelling, and attention to detail
Proven ability to exercise judgment, solve problems independently, and manage sensitive information with discretion
A proactive, invested mindset with a strong sense of ownership and responsibility for attorneys’ success
Flexibility to work occasional overtime to meet business needs

Job Responsibility

Provide high-level administrative support to multiple attorneys, including partners, act as a trusted point of contact for clients, colleagues, and internal teams
Proactively manage calendars, sequence days for impact, build buffers/travel holds, and prepare daily/weekly briefs with priorities and key deadlines
Monitor email inboxes, draft, proof and send correspondence, ensure deadlines and commitments are met
Triage requests, flag priorities, follow up, and provide reminders as needed
Draft, edit, and proofread letters, contracts, and complex legal documents
run redlines
ensure all outgoing work product is polished, accurate, and in line with firm standards
Manage new matter intake, engagement letters, and client onboarding requirements, coordinating closely with internal departments
Organize and maintain client and practice files (physical and digital) in accordance with firm policies, ensuring accurate record-keeping
Arrange and coordinate complex travel, conference calls, and meetings

What we offer

Highly competitive salary and benefits package
Discretionary year-end merit bonus based on performance

Fulltime

Litigation Executive Assistant

Wilson Sonsini has an immediate opening for an Executive Assistant in the Litiga...

Location

United States , Seattle

Salary:

42.00 - 56.82 USD / Hour

Wilson, Sonsini, Goodrich & Rosati

Expiration Date

Until further notice

Requirements

Bachelor’s degree preferred
E-filing experience in state and federal courts is required
5+ years of litigation experience within a law firm
Strong attention to detail, follow-up, and excellent organizational skills, with the ability to effectively prioritize tasks
Ability to treat sensitive/confidential information with appropriate discretion
Strong sense of urgency, accountability, flexibility, and resourcefulness
Ability to function professionally under pressure, while managing multiple concurrent tasks and deadlines
Must possess tact, discretion, good judgement, and act with integrity in all situations
Excellent interpersonal, written, and verbal communication skills
Excellent computer proficiency (MS Office – Word, Excel, and Outlook, Teams, SharePoint, Box and other content management platforms)

Job Responsibility

Interface with clients, firm resources, and vendors on attorneys’ behalf
Book travel arrangements for attorneys
Process expense reimbursements
Manage attorney calendars and scheduling as needed
Prepare engagement letters, open new matters, interface with New Business and Conflicts department
Perform e-filing in state and federal courts
Prepare basic correspondence such as client letters and memos
Prepare documents (creating, proofreading, revising, editing/red-lining, shells of legal documents)
Coordinate all aspects of internal and external meetings, depositions, mediations, etc. (conference room reservations, catering, adding guests to visitor list, etc.)
Accurately enter, edit, release, and revise attorney time entries

What we offer

Highly competitive salary and benefits package
Discretionary year-end merit bonus based on performance

Fulltime

Law Firm Conference Room Coordinator

Beacon Hill

Location:
United States , Miami

Category:
Office Administration

Contract Type:
Employment contract

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
February 19, 2026

Looking for more opportunities? Search for other job offers that match your skills and interests.

Similar Jobs for Law Firm Conference Room Coordinator

Law Firm Conference Room Coordinator

Law Firm Conference Room Coordinator

Law Firm Conference Room Coordinator

Receptionist

Executive Assistant, Internet & Strategy Litigation

Legal Administrative Assistant

Corporate Executive Assistant

Litigation Executive Assistant

Law Firm Conference Room Coordinator

Beacon Hill

Location:United States , Miami

Category:Office Administration

Contract Type:Employment contract

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:February 19, 2026

Looking for more opportunities? Search for other job offers that match your skills and interests.

Similar Jobs for Law Firm Conference Room Coordinator

Law Firm Conference Room Coordinator

Law Firm Conference Room Coordinator

Law Firm Conference Room Coordinator

Receptionist

Executive Assistant, Internet & Strategy Litigation

Legal Administrative Assistant

Corporate Executive Assistant

Litigation Executive Assistant

Location:
United States , Miami

Category:
Office Administration

Contract Type:
Employment contract

Job Posted:
February 19, 2026