Knowledge Management Administrator Job at Ogier (Jersey)

Senior Project Administrative Manager

T5 Data Centers is seeking a highly organized and experienced Senior Constructio...

Location

United States , Atlanta

Salary:

Not provided

T5 Data Centers

Expiration Date

Until further notice

Requirements

Minimum 5 years of experience in a construction administration or project support role, preferably in data center or large-scale infrastructure projects
Demonstrated experience working with project documentation, financial systems, subcontractor coordination, and compliance tracking
Strong knowledge of construction documentation, contract management, and financial processing
Associate or Bachelor’s degree in Business Administration, Construction Management, Accounting, or related field preferred
Experienced using construction and financial platforms such as Procore, Autodesk Construction Cloud, SAP, Oracle, or similar
Proficiency in Microsoft Office Suite and BlueBeam
Excellent organizational and multitasking skills, with the ability to prioritize effectively in a fast-paced environment
High level of integrity and attention to detail in handling sensitive project and financial information
Strong interpersonal skills and ability to work collaboratively across departments and with external partners
Demonstrate effective relationship building within the project team and throughout the Company

Job Responsibility

Coordinate day-to-day project administration tasks in support of the field team and office supply coordination for the T5 team on the jobsite
Serve as a key liaison between the construction site team and corporate departments, ensuring smooth communication and timely execution of administrative deliverables
Maintain and update both digital and manual project records related to contracts, permits, compliance documents, and internal approvals from an off-site location
Experience establishing standardized processes and systems to support multi-site construction portfolios or enterprise-level project teams
Ability to design and implement administrative and operational workflows for construction project support, including documentation standards, invoice review cycles, compliance tracking, and subcontractor onboarding protocols
Manage the lifecycle of all construction project documents, including subcontractor invoices (as necessary), pay applications, lien waivers, insurance certificates, and performance bonds
Create and maintain standardized templates to ensure consistent, high-quality documentation across all aspects of the project, such as meeting minutes, close-out materials, compliance logs, and insurance tracking
Provide remote document control support to ensure timely review, filing, and access by field teams and stakeholders
Support the financial management of assigned construction contracts, including invoice reconciliation, owner pay applications, budget tracking, and reporting
Prepare and maintain financial documentation in coordination with field leadership, ensuring data accuracy and compliance with company standards

Fulltime

Administrative and Facilities Manager

We are recruiting a proactive Administrative and Facilities Manager to join our ...

Location

United States , Minneapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 5 years of experience in a similar role within facilities
Proven experience in Billing and Data Entry
Demonstrated ability to process invoices accurately and efficiently
Proficient in Microsoft Excel, including use of advanced functions and macros
Significant experience in Facilities Management, including maintenance scheduling and vendor coordination
Comprehensive knowledge and experience in Administrative Office tasks, such as filing, scheduling, and correspondence
Excellent communication and interpersonal skills
Ability to manage multiple tasks and prioritize effectively
Proven leader and manager
Bachelor’s degree in Business Administration or related field preferred

Job Responsibility

Oversee the Office Services and Administrative teams to drive efficiency and productivity
Implement and manage workplace policies and procedures to ensure a well-organized and effective environment
Respond in a timely manner to the concerns and needs of the staff, providing exceptional service to both internal and external customers
Maintain control of costs and strive for continuous improvement in the workplace environment
Process invoices, manage billing, and maintain accurate data entry records
Utilize Microsoft Excel for various administrative tasks
Manage facilities to ensure a safe and comfortable workspace for all employees

What we offer

medical
vision
dental
life and disability insurance
eligibility to enroll in company 401(k) plan

Fulltime

Sr. Equity Administration Manager

We are looking for a dynamic Sr. Equity Administration Manager to manage and fac...

Location

United States , San Jose

Salary:

163200.00 - 204000.00 USD / Year

Archer Aviation

Expiration Date

Until further notice

Requirements

7+ years of equity administration experience with Certified Equity Professional (CEP) preferred
public company experience required
Extensive skills and experience in working on and maintaining data integrity in a public company equity administration platform
Serve as a subject matter expert on equity plan obligations
Partner with internal and external business partners to research and provide input and recommendations on equity plan initiatives and policies
Develop and maintain policies and procedures
evaluation, recommendation, implementation, documentation
Collaborate with external vendors
Highly detail-oriented and organized, with the ability to manage competing priorities and tight deadlines
In-depth knowledge of equity industry trends, vendors, and services available in the marketplace

Job Responsibility

Manage all administration aspects of the Company’s global equity programs and employee stock purchase plan
Manage all daily and cyclical stock administration processes for grants, vests, terminations, etc. including all necessary reporting requirements
Responsible for public company equity requirements, including providing financial data for equity-based tables in the Proxy, 10-Q and 10-K
prepare and timely file all SEC required Forms 3, 4 and 5 for Section 16 Officers
Understand and have working knowledge and experience in application of accounting rules associated with stock-based compensation (ASC-718) and provide reports to both Finance and tax functions
Perform and coordinate all related tax reporting obligations for the company with regard to stock based compensation
Enhance the stock administration function, including improvements in process and implementing automated solutions for scalability
Manage the relationship and work closely with outside service providers, such as our equity systems vendor, transfer agent, and broker service providers
Develop and maintain effective control procedures over all aspects of the equity process
Provide employee education and respond to inquiries and requests regarding stock matters

Fulltime

License Management Administrator

At WiseTech Global, our people are aligned in our vision to be the operating sys...

Location

Australia , Sydney

Salary:

Not provided

Blume Global

Expiration Date

Until further notice

Requirements

2-3 years of experience in contract preparation and processing (preferably in a B2B environment)
Strong proficiency in Microsoft Word and Excel
A background in finance, invoicing, legal or sales operations is highly desirable
Knowledge of pricing structures and service agreements is desirable
Ability to work independently with a proactive and problem-solving mindset
Strong attention to detail and accuracy in data entry
Ability to adapt to a dynamic environment with evolving processes
Experience with CargoWise is a plus but not required
Full working rights for this position

Job Responsibility

Prepare, review, and update contracts, including Master License Agreements (MLAs) and Product & Service Agreements (PSAs)
Accurately process and validate sales orders from start to finish
Maintain and update customer details in the CargoWise system
Issue monthly usage invoices and ad hoc invoices
Work closely with the Legal team on agreements that require special conditions
Collaborate with Finance to ensure tax invoices comply with GST and other regulations
Support the onboarding of acquired businesses and their customers into CargoWise
Engage with internal stakeholders, primarily Sales and Finance, while occasionally assisting customers with billing-related queries
Continuously refine and improve processes as the business evolves

Administrator

We are looking to strengthen our Admin Support team with an Administrator based ...

Location

United Kingdom , Stepps

Salary:

Not provided

MWHTreatment

Expiration Date

Until further notice

Requirements

Experience in reception / administration / secretarial roles required
Reception / front of house management advantageous
Event administration or management experience required
Office facilities and safety knowledge advantageous
Excellent IT skills to assist with routine staff enquiries and to run audio visual equipment in meetings and events
First Aid and Fire Warden certificates desirable (training will be provided as required)
English – National 5 minimum
Business Administration related qualification desirable

Job Responsibility

Reception and Meeting Room Management (based at Reception): Daily management of reception, meeting rooms, equipment and housekeeping - ensuring areas are safe and tidy
Managing desk and meeting room bookings via Sign-in App and Outlook, room set-ups and booking catering
Welcoming staff and visitors
ensuring the sign in process is followed and assisting with enquiries
Visitor information and advance arrival assistance
Preparation of ID passes and adding New Starts to Network2 system
Managing contractors’ arrival ensuring necessary approvals are in place
Managing deliveries and uplifts
Assisting with routine IT enquiries
First aid and fire warden duties

What we offer

Hybrid Working (Jobs needs dependent)
Car/car allowance (Jobs needs dependent)
25 days holiday + Bank Holidays (with an additional 5 days available to buy)
Contribution Pension scheme
Life Assurance
Health Insurance
Private Medical Insurance
cycle to work scheme
discounts and savings Hub
Kids Pass

Fulltime

Administrative and Financial Manager

Location

Salary:

Not provided

Mota Engil

Expiration Date

Until further notice

Requirements

Higher education in Economics, Management or Accounting
At least 5 years' professional experience in a similar role
Knowledge of SAP software
Advanced knowledge of MS Excel
Fluency in spoken and written English
Fluency in spoken and written French (preferred)
Knowledge of treasury management and labour legislation
Ability to work, team spirit, planning, resilience, organisation
Ability to analyse and solve problems
Initiative and proactivity

Job Responsibility

Manage the accounting, consolidation, auditing and taxation areas, carrying out activities that allow the preparation, harmonization and compliance with corporate policies
Carrying out controlling activities, monthly reporting, drawing up budgets and medium and long-term planning
Processing management information
Preparing accounts consolidation processes
Treasury management
Carrying out financial management for projects
Controlling and recording accounting documents and managing the working capital account, collating and classifying accounting documents

Administrative Assistant

We are offering a permanent employment opportunity for an Administrative Assista...

Location

United States , Costa Mesa

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years of experience in a similar role
Proficient in Office and Office 365
Demonstrated experience in Administrative Assistance
Knowledgeable in Administrative Management
Experience in handling Administrative Office tasks
Proven ability in Administrative Oversight
Familiarity with Administrative Policy
Responsible for Order Office Supplies
Experience in Ordering Office Supplies
Proficient in Office Suites

Job Responsibility

Provide comprehensive administrative support to facilitate office operations
Handle and resolve customer inquiries in a timely and detail oriented manner
Use Microsoft Office and Microsoft Office 365 to maintain and manage customer records
Ensure the implementation of administrative policies and procedures
Order and manage office supplies to ensure an efficient workplace
Oversee the stocking of the kitchen and other common areas
Process and monitor customer credit applications, ensuring accuracy and efficiency
Perform various administrative tasks as required, demonstrating a 'can do' mentality

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Access to free online training

Fulltime

Office and Facilities Manager

The Office and Facilities Manager serves as the lead for the effective and safe ...

Location

United Kingdom , Burton-On-Trent

Salary:

34000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Line management experience
Recruitment and training experience
Performance monitoring skills
Facilities management knowledge
Maintenance coordination
Security management
Utilities monitoring
Risk assessment experience
Fire safety procedures knowledge
Health & Safety compliance

Job Responsibility

Line manage central administration and reception team
Oversee day-to-day running of offices
Arrange planned preventative maintenance
Manage security arrangements
Liaise with landlords
Monitor utilities usage
Maintain compliance records
Ensure safe environment for stakeholders
Conduct risk assessments
Coordinate fire safety procedures

Fulltime

Knowledge Management Administrator

Ogier

Location:
United Kingdom , Jersey ▼
Guernsey
London

Category:
IT - Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
April 01, 2026

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