Junior Secretary Job at Office Angels (London Bridge)

Company Secretary Senior Officer

You will be part of our new Company Secretarial department in India to act as a ...

Location

India , Hyderabad

Salary:

Not provided

Alter Domus

Expiration Date

Until further notice

Requirements

Hold a university degree and/or relevant professional qualification (Chartered Governance Institute or equivalent) or be working towards one
You have 3 years or more of relevant experience (company secretarial and managing corporate structures of a similar nature)
Experience in providing support to foreign jurisdictions and working with global teams would be a strong asset
You are able to work across different time zones (to be agreed) and adapt to the other offices’ working hours
You have an understanding of compliance requirements and AML regulations
You possess team spirit, the capacity to build strong client relationships, and take initiative to act without waiting for direction when appropriate
You are organised with an eye for detail
You possess good communication skills and you are able to deal with people at all levels
You demonstrate commitment to deliver excellent client service
Prior experience with company secretarial tools (e.g. Diligent or other) would be a plus

Job Responsibility

Taking care of the day-to-day company secretarial operations of client entities based in foreign jurisdictions (e.g. incorporations, board/shareholders meetings, corporate changes, power of attorney etc.), demonstrating the initiative to act autonomously without waiting for direction, when appropriate, and the ability to organise and prioritise tasks efficiently while working on multiple assignments, completing work to a high standard and on time
Supervision and mentoring of junior employees, including coaching, sharing expertise and best practice, work quality assurance, mentoring and support on their work
Building strong relationship and proactively collaborating with the Alter Domus offices you support and other internal departments to deliver excellent client service
Preparing for and participating in board and shareholder meetings, documenting, drafting and/or reviewing minutes and agreed actions, while respecting turnaround timelines
Having a full knowledge of the requirements for and where required, driving the preparation, collation and ongoing Know-Your-Customer/Client Due Diligence and corporate files
Proactively arranging a regular review (“health check”) of the entities’ records
Maintenance of statutory records for entities and ensuring annual and ad-hoc filing requirements are met
Where required, assisting with the billing process and cash collection, always being mindful of our engagement terms
Continuously developing via learning on-the-job, regular self-reviews and developing an understanding of the industry, including keeping up-to-date with any industry and regulatory changes, developing early leadership skills
Acting in line with compliance and regulatory requirements as well as internal Alter Domus Policies and Procedures (PPDs)

What we offer

Support for professional accreditations such as ACCA and study leave
Flexible arrangements, generous holidays, plus an additional day off for your birthday
Continuous mentoring along your career progression
Active sports, events and social committees across our offices
24/7 support available from our Employee Assistance Program
The opportunity to invest in our growth and success through our Employee Share Plan
Plus additional local benefits depending on your location

Fulltime

Information System Security Officer (ISSO) - Junior

Junior Information System Security Officer (ISSO) LOCATION: Eglin AFB, FL JOB ...

Location

United States , Eglin Air Force Base

Salary:

Not provided

Astrion

Expiration Date

Until further notice

Requirements

Bachelor's or Master's Degree. Relevant experience may be substituted for the degree.
3 years relevant experience.
Active Secret Clearance. Top Secret Eligible. US Citizenship is required.
Certifications: DoD 8570/8140 IAT Level II
CompTIA Security+ CE or equivalent
Minimum one year's experience with Enterprise Mission Assurance Support Service (eMASS)
Experience in information security roles, preferably in a military or defense environments. This may include experience in areas such as cybersecurity, information assurance, network security, or system administration.
Thorough understanding of Department of Defense (DoD) security regulations, policies, and guidelines, including DoD Instruction 8500 series, DoD 8570/8140 requirements, and Risk Management Framework (RMF) processes.
Proficiency in risk management methodologies and techniques, including risk assessment, risk analysis, and risk mitigation strategies, to effectively safeguard information systems and data assets.
Strong technical skills in areas relevant to information security, such as network security, operating systems, cryptography, intrusion detection/prevention systems, firewalls, and security assessment tools.

Job Responsibility

Implement and maintain security controls for information systems, ensuring alignment with NIST 800-53, NIST 800-171, and other applicable security frameworks
Develop and maintain security documentation, including System Security Plans (SSPs), risk assessments, incident response plans, and security policies and procedures
Utilize eMASS for documenting and managing security controls, developing ATOs for AFRL owned systems, conducting self-assessments, and preparing for audits and assessments
Develop and maintain system security plans (SSPs), policies, and procedures within the eMASS framework, track and manage POA&Ms within eMASS to remediate vulnerabilities and security gaps and support the Authorizations to Operate (ATO) process by providing security documentation, answering security controls, participating in security reviews, and addressing security findings.
Conduct security assessments and audits to identify vulnerabilities and recommend corrective actions
Advise and assist within Special Access Program (SAP) and/or classified environments and support other unclassified enclaves supporting DoD agencies, such as HQ Air Force, Office of the Secretary of Defense and Military Compartments efforts

What we offer

Competitive salaries
Continuing education assistance
Professional development
Multiple healthcare benefits package options
401K with employer matching
Competitive time off policy along with a federally recognized holiday schedule

Fulltime

Corporate/Real Estate Paralegal

A global law firm seeks a Corportate/Real Estate Paralegal to join their New Yor...

Location

United States , New York

Salary:

115000.00 - 165000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

Must have strong skills in Word, Excel and Outlook
Has in-depth knowledge of practice area and generally performs with little supervision
Excellent verbal, written and interpersonal skills required to interact with staff, paralegals, attorneys and clients on a daily basis
Strong organizational skills and attention to detail required to handle multiple projects and assignments at once
Solid technical skills are necessary to set-up, track and maintain matters
Must be able to work effectively in a fast-paced environment
Must have ability and experience with conducting fact gathering and analyzing information
Anticipates needs of attorneys and exercises sound independent judgment
Possess advanced knowledge of practice area rules and procedures
Must be able to identify interrelationships among cases, statutes, regulations and other legal authorities

Job Responsibility

Complete and maintain organizational documentation necessary to form business entities for corporations, limited liability companies and partnerships (including articles of incorporation, bylaws, meeting minutes, client new entity forms, etc.)
Assist with corporate documents and qualification of corporations to do business in foreign jurisdictions
Establish a tracker system for all corporate matters such as signature requests and client follow-ups
Assist with major projects, such as acquisitions, financings and sales
Interact with registered agents and service companies
Facilitate corporate filings with registered agent, Secretary of State and other state and governmental agencies
Correspond/coordinate with local counsel regarding entity formations
Prepare SS-4 applications and obtain U.S. Employer Identification Numbers
Process dissolutions of U.S. and Non-U.S. entities (in conjunction with local counsel)
Manage client compliance process for collecting Know Your Customer diligence and related items

Fulltime

Junior Practice Assistant (SST) - Real Estate

The Junior Practice Assistant (SST) will provide administrative support and serv...

Location

United Kingdom , Belfast

Salary:

Not provided

Baker McKenzie Italy

Expiration Date

Until further notice

Requirements

Recent graduate or starting a new career with minimal experience in the corporate environment
Proficient in Microsoft Office Suite (i.e., Word, Excel, Outlook, PowerPoint, Access, Teams)
Proactively seek to upskill
Able to provide support to team members
Strong communication skills, both written and verbal
Able to provide continual attention to detail in completing assignments

Job Responsibility

Print and scan materials
Prepare courier packages
Answer phones, route calls, and take messages
Update contacts in Outlook
Book travel arrangements through the Firm’s travel agency
Electronic and hard copy filing
Upload client documents via the SharePoint site or another internet site
Support on client intake (including engagement letters) and billing
Utilize and review materials from Service Centres, to ensure maximum usage of these services and accuracy of output, including Document Services (DCS) and General Admin Services (GAS) (e.g. time entry, expense reimbursements, vendor invoices, and document edits)
Support logistics for external meetings, including the booking of meeting rooms (utilize GAS for internal meetings)

What we offer

comprehensive private health cover
income protection
life assurance
comprehensive employee assistance plan

Fulltime

Corporate Services Senior Officer

Assist in performing the day to day transactions pertaining to the management of...

Location

Mauritius

Salary:

Not provided

Alter Domus

Expiration Date

Until further notice

Requirements

You hold a university degree preferably in Business Administration or Law with management, Finance with Law, Business Management or Financial Services or are pursuing studies in Institute of Chartered Secretaries and Administrators ("ICSA")
You have between 3-5 years of relevant experience in corporate secretarial and administration in Global Business
You have good knowledge of regulation governing the global business sector and the legal requirements of Global Business Companies and Funds
Listen and respond to customer request in a timely manner
You are fluent in English and French
Good written and verbal communication skills
Strong organisational and multi-tasking skills
Ability to check and maintain a high level of accuracy and attention to detail
You possess team spirit, ability to work in demanding and high pressure environment, motivation to work well as an individual and as a team, the capacity to build strong client relationships, and take initiative to act without waiting for direction when appropriate

Job Responsibility

Assist in performing the day to day transactions pertaining to the management of the clients' affairs and ensure that same is executed in a timely manner and efficiently
Assist with the incorporation of entities in Mauritius including the internal process of onboarding clients
Convene, prepare and attend Board Meeting and AGMs of entities and review of agenda and board papers of the meetings
Review of draft minutes of meeting and resolutions
Liaise with local authorities (ROC, FSC, MRA etc…), banks and auditors regarding ongoing regulatory, operational, administrative and audit matters
Develop and maintain relationships with banks and auditors
Maintaining accurate records of the company activity and corporate status and ensure that the information is up to date and client information updated on relevant internal system
Responsible for a portfolio of clients, acting as the direct point of contact for clients and provide a high standard of customer service for clients accordingly
Ensure that all companies are in compliance with relevant laws, licensing conditions, regulation and guidelines including due diligence document
Ensure company policies and procedures are followed

What we offer

Support for professional accreditations such as ACCA and study leave
Flexible arrangements, generous holidays, plus an additional day off for your birthday
Continuous mentoring along your career progression
Active sports, events and social committees across our offices
24/7 support available from our Employee Assistance Program
The opportunity to invest in our growth and success through our Employee Share Plan

Fulltime

Company Secretarial Advisor

We are looking to recruit a Company Secretarial Advisor / Senior – (Paralegal) t...

Location

United Kingdom , Newcastle upon Tyne

Salary:

Not provided

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Experience in a company secretarial role is essential, preferably in a legal/professional services environment
Ability to manage your own workloads and professional learning
Confident communication skills with the ability to positively impact and influence others
Excellent attention to detail
Demonstrates a flexible and adaptable approach to meeting changing needs and priorities

Job Responsibility

Ensure all statutory deadlines are met for our company secretarial clients
Building and maintaining client relationships
Onboard new clients to our systems and do a full health check to ensure no discrepancies, resolving with client relationship managers or directly with clients
Coordinate statutory and regulatory filings including any associated minutes for example director appointments, share transfers, confirmation statements and PSC registers
Together with the existing management coaching, support and review of work prepared by more junior members of the team
Provide company formation services
Provide support for more ad hoc complex corporate services such as share capital restructures, outsourcing where necessary
Ensure statutory registers are kept up-to-date
Monitor Companies House daily (through alerts) to ensure nothing is filed without our knowledge, highlighting to client relationship managers where so and resolving
Monitor use of our registered office addresses

What we offer

Hybrid and flexible working

Fulltime

Company Secretarial Advisor

We are looking to recruit a Company Secretarial Advisor / Senior – (Paralegal) t...

Location

United Kingdom , Glasgow

Salary:

Not provided

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Experience in a company secretarial role is essential, preferably in a legal/professional services environment
Ability to manage your own workloads and professional learning
Confident communication skills with the ability to positively impact and influence others
Excellent attention to detail
Demonstrates a flexible and adaptable approach to meeting changing needs and priorities

Job Responsibility

Ensure all statutory deadlines are met for our company secretarial clients
Building and maintaining client relationships
Onboard new clients to our systems and do a full health check to ensure no discrepancies, resolving with client relationship managers or directly with clients
Coordinate statutory and regulatory filings including any associated minutes for example director appointments, share transfers, confirmation statements and PSC registers
Together with the existing management coaching, support and review of work prepared by more junior members of the team
Provide company formation services
Provide support for more ad hoc complex corporate services such as share capital restructures, outsourcing where necessary
Ensure statutory registers are kept up-to-date
Monitor Companies House daily (through alerts) to ensure nothing is filed without our knowledge, highlighting to client relationship managers where so and resolving
Monitor use of our registered office addresses

What we offer

hybrid and flexible working

Fulltime

Company Secretarial Advisor

We are looking to recruit a Company Secretarial Advisor / Senior – (Paralegal) t...

Location

United Kingdom , Edinburgh

Salary:

Not provided

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Experience in a company secretarial role is essential, preferably in a legal/professional services environment
Ability to manage your own workloads and professional learning
Confident communication skills with the ability to positively impact and influence others
Excellent attention to detail
Demonstrates a flexible and adaptable approach to meeting changing needs and priorities

Job Responsibility

Ensure all statutory deadlines are met for our company secretarial clients
Building and maintaining client relationships
Onboard new clients to our systems and do a full health check to ensure no discrepancies, resolving with client relationship managers or directly with clients
Coordinate statutory and regulatory filings including any associated minutes for example director appointments, share transfers, confirmation statements and PSC registers
Together with the existing management coaching, support and review of work prepared by more junior members of the team
Provide company formation services
Provide support for more ad hoc complex corporate services such as share capital restructures, outsourcing where necessary
Ensure statutory registers are kept up-to-date
Monitor Companies House daily (through alerts) to ensure nothing is filed without our knowledge, highlighting to client relationship managers where so and resolving
Monitor use of our registered office addresses

What we offer

Hybrid and flexible working
JC Aspire learning programme
Leadership Development Programme accredited by the University of Strathclyde Business School at Masters degree level
Various benefits (see link in text)

Fulltime

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Junior Secretary

Job Description

Job Responsibility

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