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Junior Reception & Office Administration Specialist

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Westwing Group SE

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Location:
Poland , Warsaw

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

As a Junior Reception & Office Administration Specialist, you will play a key role in supporting the day-to-day operations of our organization. If you are well-organized, meticulous, and enjoy work that requires efficient coordination and attention to detail, this opportunity is for you. We are looking for a committed individual who wants to develop their administrative skills and gain experience in a dynamic work environment. This position is limited to 1 year and based in Warsaw.

Job Responsibility:

  • Providing day-to-day administrative support for the office, ensuring smooth operations and well-organised documentation
  • Managing, archiving, and coordinating the flow of company documents and correspondence (incoming and outgoing)
  • Entering, updating, and maintaining data in internal systems and company records
  • Liaising with suppliers and supporting the ordering of office supplies and services
  • Organising and coordinating meetings, company events, and internal administrative activities
  • Collaborating with other departments on administrative and organisational matters
  • Organising and coordinating employee training sessions, including first aid training
  • Supporting workplace health and safety initiatives and assisting with related office matters

Requirements:

  • Fluency in Polish and English (both written and spoken)
  • Open, proactive attitude with the ability to work effectively under pressure
  • Strong self-management skills and ability to work independently
  • Very good knowledge of MS Office (particularly Excel and Word)
  • High level of flexibility, reliability, and commitment
  • Accuracy and a strong sense of responsibility in completing assigned tasks
  • Previous experience in a similar role is an advantage
  • Minimum secondary education (a university degree or current studies are an additional asset)
What we offer:
  • 20 to 28 days of paid holiday
  • A beautiful, centrally located, dog-friendly office with inspiring spaces
  • Exclusive discounts - 40% off Westwing Collection, 20% off third-party brands (each on non-reduced items), 10% Family & Friends discount, plus special-occasion vouchers
  • Wellbeing support through mental health resources, sports memberships, and preventive care
  • Team rituals that celebrate results and togetherness - from Summer to Winter Parties

Additional Information:

Job Posted:
May 16, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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