Junior Program Manager/Executive Administrator Job at Astrion (Dayton / Wright-Patterson AFB)

Job Description

Astrion has an exciting opportunity for a Junior Program Manager/Executive Administrator providing support to Command, Control, Communications, and Battle Management (C3BM) Division located at the Wright Patterson AFB in Dayton Ohio.

Job Responsibility

Ensures the leadership is kept informed of all issues of interest that relate to the mission of the directorate
Monitors progress toward accomplishment of various taskings and initiatives
Provides support by supplying the information and background for the preparation of program events
Drafts documents for the approval and signature of leadership
Disseminates program policy and specific initiative guidance for members of the organization
Coordinates, documents, monitors, and supports a variety of meetings and conferences to include scheduling and set up of physical and virtual meetings
Prepare background information and invite required meeting participants ensuring documentation of the meetings are filed IAW organizational policy
Documentation may include attendance logs, minutes and/or action items with corresponding action officers
Maintains scheduling documents and requirements for video and online conferencing set up and execution
Prepare correspondence, reports, papers and briefings IAW applicable policies and templates
Maintain appointment calendars and conference room schedules
Answer telephones, forward messages, and provide responses to routine queries
Assist with coordination, consolidation, analysis, distribution and monitoring of action items, suspense’s and responses
Provide inputs and recommendations regarding administrative and office management processes and procedures
Assist with preparation of and updates to program office file management documents
Prepare agendas, reports and briefings for staff meetings
Assist Government with management of organization’s workflow
Assist with travel planning, travel arrangements and execution IAW with the Defense Travel Administrator’s Manual utilizing the Defense Travel System
Answer telephones, forward messages to appropriate Acquisition program team members, as required, and provide Government initiated/approved responses to routine queries
Support cost and schedule reduction activities for acquisition and development efforts
Provide program level acquisition support to the Program Manager and Integrated Product Team
Leads by helping guide successful program execution to maintain the acquisition battle rhythm and deliver warfighter capability
Provide support and solutions to program leadership to facilitate successful contract execution for the program and analyzes overall program health and advises program leadership on options to maintain cost, schedule and performance objectives
Support and develop various briefings/schedules of program status and acquisition tasks to senior management
Provide Program Management inputs to Request for Proposal (RFPs) including systems specs, Electronic Warfare Systems (SRDs), Statement of Work (SOWs), and Contract Data Requirements List (CDRLs), and other RFP products
Review acquisition documents and provides comments with programmatic perspective to ensure consistency and accuracy

Requirements

Must have and be able to maintain a Top Secret Clearance with SCI eligibility
Must be a US citizen

Nice to have

Education: Bachelor’s Degree in a related field
Years of experience: 3+ years of experience with specific experience in a DoD setting
Defense Travel System (DTS)
Microsoft Outlook calendar management and scheduling
SharePoint administration and document management
Microsoft Office Suite (Word, Excel, PowerPoint, Teams)
Meeting coordination, action item tracking, and executive-level administrative support
Experience supporting DoD program office operations
Self-starter with the ability to work independently
Strong organizational and time management skills
Ability to prioritize competing requirements in a fast-paced environment
Strong written and verbal communication skills
Ability to interact professionally with senior military officers, government civilians, and contractor personnel
Attention to detail and ability to manage sensitive information

What we offer

Competitive salaries
Continuing education assistance
Professional development
Multiple healthcare benefits package options
401K with employer matching
Competitive time off policy along with a federally recognized holiday schedule

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Junior Program Manager/Executive Administrator

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