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The Junior Procurement and FSTP Coordinator working for Leaders International, is a full-time position based in Gaza. The Coordinator shall be responsible for evaluating suppliers, products, and services, negotiating contracts, and ensuring that approved purchases are cost-efficient and of high quality. The Coordinator’s responsibilities include maintaining positive supplier relations, evaluating supply options, approving purchases, follow up on subgrants and maintaining accurate records.
Job Responsibility:
Assist in developing, updating, and monitoring the projects’ procurement plans to ensure timely and cost-effective acquisitions
Ensure that all procurement activities are conducted in strict accordance with Leaders International’s procurement guidelines and relevant donor regulations
Draft and review pre-qualification documents, tender dossiers, and procurement packages for works, goods, and services
Establish and maintain a comprehensive and organized filing and documentation system for all procurement-related records and transactions
Lead procurement reviews (both prior and post) and ensure compliance with internal controls and audit requirements
Ensure complete supporting documentation is available for all transactions, in alignment with Leaders International and donor policies and procedures
Prepare regular activity reports, procurement status updates, and compliance recommendations for internal and donor use
Conduct field visits as needed to monitor project-related procurement activities and provide technical support
Support the full lifecycle of Financial Support to Third Parties (FSTP), including call design, application processing, and selection procedures
Coordinate the drafting, processing, and signing of subgrant and partnership agreements, ensuring alignment with project objectives and legal requirements
Provide guidance and capacity building to subgrantees on procurement compliance and financial reporting
Track disbursements and deliverables from third parties and ensure timely submission of narrative and financial reports
Requirements:
Bachelor's degree in business administration, Accounting, Finance or related business field
Minimum 3 years of professional experience in procurement, preferably with NGOs, international organizations, or donor-funded projects
Familiarity with sub-grants mechanisms and reviewing procurement documentation submitted by third parties or implementing partners is an asset
The ability to work under pressure
Within teamwork arrangements
Excellent interpersonal and communication skills in both Arabic and English
Computer literacy (MS Word, and proficient in Excel and other software)