Junior Operations Administration Assistant Job at Office Angels (Bethnal Green, London)

Junior Sales Administration Assistant

STEF Langdons are experiencing exciting growth and we’re looking for a Junior Sa...

Location

United Kingdom , Bridgwater

Salary:

25000.00 GBP / Year

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Previous experience in a customer service or administrative role (sales experience desirable)
Understanding of business operations and sales environments
Strong verbal and written communication skills
Good attention to detail and ability to maintain accurate records
Confident IT skills, including Microsoft Office and database systems
Ability to organise and prioritise tasks, working to deadlines
A proactive approach with the ability to use initiative and solve problems
Numerate, with the ability to handle basic financial information accurately
A team player with a positive attitude and willingness to support others
Calm under pressure and able to manage a varied workload

Job Responsibility

Provide administrative support to the Sales Support Administrator and Regional Account Managers/Sales Executives across the UK
Process, progress and monitor customer orders, including booking jobs where required
Process customer payments and maintain accurate daily records
Assist with the preparation of customer estimates and quotations
Handle enquiries from new and existing customers, ensuring a professional and timely response
Process new customer accounts, including credit applications and system set-up
Maintain accurate sales records, documentation and internal systems (e.g. SAP and CRM)
Support sales activity, including marketing materials and customer communications
Manage customer queries and complaints, escalating where appropriate
Provide general sales support and cover within the Sales Office as required

What we offer

Free onsite parking
Employee Assistance Programme
Staff Discount Scheme
Long Service Bonus Payments
Annual pay review
Company sick pay
Free inhouse job specific training and development
Opportunity for career relevant apprenticeships
Free eye tests up to £25
Relaxed and supportive working environment

Fulltime

Junior Management Assistant (Deputy Director Executive Assistant)

Under supervision, the Junior Management Assistant (Deputy Director Executive As...

Location

United States , San Francisco

Salary:

86008.00 - 104572.00 USD / Year

City and County of San Francisco

Expiration Date

Until further notice

Requirements

Possession of a baccalaureate degree from an accredited college or university
Qualifying experience performing professional-level administrative duties in functional areas such as: program/office/operations management, budget development and/or administration, or contract/grant administration may substitute for the required education on a year-for-year basis
Knowledge of: Technical methodology, principles, techniques, procedures, and regulations utilized in the management and administration of budget, contract, leases, agreements and grants
Ability or Skill to: apply techniques, methods, procedures, principles, and regulations
use system applications in a network environment
gather and analyze information
communicate verbally and in writing
and understand and apply human relations principles

Job Responsibility

Manage Executive Schedule(s)- Organize and maintain calendars, schedule appointments and coordinate meetings to optimize the best use of the Deputy Director's time
Under the leadership of the Deputy Director, maintain appropriate standing meeting agendas, follow up with minutes, and prepare presentations as needed for communications during meetings
Communications Management- Prioritize, delegate when appropriate and respond to emails and phone calls, acting as a liaison between the Deputy Director and internal/ external stakeholders
Document Preparation- Prepare reports, presentations, meeting documentation ensuring all materials are accurate and professionally formatted
Meeting Coordination- Organize and take notes during meetings, ensure follow-up on action items, and maintain records of discussions and decisions
Administrative Support- Handle various administrative tasks such as keeping well-organized computer files and maintaining set-ups for staff transitions, departmental memberships or other needs to support the daily operations of the Deputy Director
Research and assist with policy documentation in creating memo outlines under an agreed format for Deputy Director editing, approval and distribution
Performs related duties and responsibilities as assigned

Fulltime

Junior Administration Accountant

Handles financial and payment-related activities, supports cash flow monitoring,...

Location

United Arab Emirates , Abu Dhabi

Salary:

Not provided

Met T&S

Expiration Date

Until further notice

Requirements

Bachelor's degree in finance/accounting, or a related discipline
Proficiency in MS Excel and SAP
2–3 years of experience in treasury operations
Excellent communications and interpersonal skills
Attention to detail, management skills
Team-oriented skills, self-motivation, and direction, with strong bias toward timely performance and problem resolution

Job Responsibility

Generate and update weekly outstanding reports using SAP
Prepare weekly liquidity reports for multiple entities
Verify project approvals and update outstanding reports to facilitate payment run
Post petty cash entries in SAP
Arrange compliance approvals and secure payment authorizations for payment release
Prepare and submit applications for letters of credit and supply chain finance to banks
Maintain and regularly reconcile logs for letters of credit and supply chain finance
Prepare ad hoc reports and assist with other tasks as assigned by manager

What we offer

Excellent salary package with benefits

Fulltime

Junior Legal Operations Analyst

This is a 12-month, full-time secondment based in London within an established i...

Location

United Kingdom , London

Salary:

Not provided

Accutrainee

Expiration Date

Until further notice

Requirements

Previous experience within a legal or in-house environment, for example as a paralegal, legal coordinator, or similar
Exposure to working with legal processes, systems, or operational workflows
Strong organisational and time management skills, with the ability to handle multiple priorities
Excellent attention to detail, particularly when working with data and documentation
Clear and professional communication skills
A proactive mindset and the ability to identify and resolve issues independently
Good technical skills, including Microsoft Office, and an interest in legal technology

Job Responsibility

Supporting the coordination of new joiners and leavers, ensuring systems and internal processes are kept up to date and knowledge is appropriately handed over
Assisting with the preparation and maintenance of reports relating to legal spend, budgets, and key risk metrics, ensuring information is accurate and up to date
Maintaining and improving the quality of data within matter management and internal tracking systems
Assisting with the administration of invoicing processes and purchase orders, helping to resolve queries and ensure timely processing in line with internal guidelines
Drafting internal updates and communications relating to process changes, policies, and key developments
Contributing to the review and refinement of existing workflows, identifying opportunities to improve efficiency and consistency
Supporting the rollout and ongoing use of legal tools and systems, including providing guidance where required
Coordinating meetings, updates, and knowledge-sharing sessions within the team
Assisting with a range of legal operations projects and initiatives, depending on team priorities

What we offer

London-based role with a regular office presence expected
12-month secondment within a confidential in-house legal team
Opportunity to develop experience in legal operations, legal technology, and the management of in-house legal functions

Fulltime

Junior Administrative Assistant

Established since 1998, the group is a well-known supplier of B2B telecommunicat...

Location

United Kingdom , High Wycombe

Salary:

Not provided

5G Communications Ltd.

Expiration Date

Until further notice

Requirements

Strong communication and interpersonal skills
Good attention to detail and accuracy
Organised, reliable, and able to prioritise workloads
Positive attitude with a willingness to learn
Comfortable using Microsoft Outlook, Word, and Excel
Ability to work effectively within a team environment
Professional and confident telephone manner
Ability to maintain confidentiality and handle information responsibly
A–C grade GCSEs (or equivalent) in English and Maths
Basic IT proficiency, including Microsoft Office applications

Job Responsibility

Handling incoming calls professionally and directing enquiries to the appropriate team members
Responding to customer enquiries via telephone and email in a professional and timely manner
Processing new customer orders and supporting amendments to existing services
Updating internal systems and maintaining accurate customer and order records
Assisting with data entry, documentation, and general administrative tasks
Supporting colleagues across multiple departments with day-to-day operational activities
Monitoring shared inboxes and ensuring enquiries are directed appropriately
Helping to coordinate customer requests and internal communications
Maintaining organised electronic filing systems and company records
Providing a high standard of customer service and administrative support at all times

Fulltime

Junior HR Administration Specialist

In this role, you will support and take ownership of key HR administrative proce...

Location

Bulgaria , Varna

Salary:

Not provided

myPOS

Expiration Date

Until further notice

Requirements

Secondary education
Undergoing or completed university degree is a plus
Previous administrative or HR-related experience is an advantage
Base knowledge of Bulgarian labour law is an advantage
Ability to work independently and manage assigned tasks
Strong attention to detail and organizational skills
Ability to handle large volumes of documentation
Good communication skills and confidence in interacting with employees
Basic computer literacy (MS Office – Word, Excel, Outlook, Teams)
Written and spoken English

Job Responsibility

Maintain, organize, and update employee personnel files and HR archives
Review and structure existing employee documentation where needed
Coordinate and communicate with employees on HR documentation
Maintain employee labor books
Support hiring, job changes and termination processes by preparing and verifying required documentation
Assist new hire onboarding
Coordinate the sending and receiving of HR documents via courier across company locations
Support the administration of working time, leaves, and absences
Participate in the administration of employee benefits, periodic medical checks and other initiatives
Support additional HR Operations and administrative tasks as required

What we offer

Annual salary reviews, promotions and performance bonuses
myPOS Academy for upskilling and training
Unlimited access to courses on LinkedIn Learning
Annual individual training and development budget
Refer a friend bonus
Teambuilding, social activities and networks on a multi-national level
25 days annual paid leave (+1 day per year up to 30)
Full “Luxury” package health insurance including dental care and optical glasses
Meal vouchers of 102.26 EUR per month
Fully covered Multisport card

Junior HR Operations Coordinator

We are seeking a proactive Junior HR Operations Coordinator to support our HR Op...

Location

Spain , Barcelona

Salary:

Not provided

Codeway

Expiration Date

Until further notice

Requirements

Degree in Human Resources, Psychology, Business Administration, or a related field
1-3 years of experience in HR Operations, HR administration, or a similar role
Familiar of Spanish labor law, HR compliance, and payroll-related processes
Comfortable working with highly confidential information (contracts, personal data) and understanding the importance of privacy in an HR environment
Tech-savvy, with interest in modern project management tools, HRIS systems such as HiBob, and AI-driven workflows
Ability to identify opportunities for process improvement and operational efficiency
Sense of ownership and accountability with a proactive approach to solving problems
Professional English and Spanish

Job Responsibility

Employee Lifecycle Operations: Support the end-to-end employee lifecycle by coordinating onboarding and offboarding processes, ensuring all logistics and documentation are handled smoothly and that employees have a seamless experience throughout their journey at the company
HR Administration & Data Management: Maintain accurate and up-to-date HR records by managing HR systems and digital employee files. Track and update lifecycle events such as new hires, role changes, terminations, absences, vacations, and leave requests to ensure data accuracy and operational efficiency
Employee Support: Serve as the primary HR point of contact for the Barcelona office, assisting employees with HR operations topics including compensation, benefits, company policies, and day-to-day HR inquiries
Compensation & Benefits: Support the administration of employee benefits, including enrollments, documentation, and ongoing coordination. Monitor engagement metrics such as participation, utilization, and employee feedback to help improve benefits programs
R&D Project Support: Assist with administrative coordination for R&D projects by collecting required documentation, organizing records, and supporting related operational processes
HR Compliance & Training: Help ensure compliance with internal HR policies and local regulations by monitoring processes such as health and safety training, time tracking, and required HR documentation
Payroll Coordination: Collaborate with relevant teams by providing accurate and validated employee data to support timely and precise payroll processing
Process Improvement & Automation: Identify opportunities to improve HR workflows and operational efficiency. Support initiatives aimed at automating repetitive HR tasks using HR tools and AI solutions
Cross-Functional Collaboration: Work closely with Global Mobility, IT, Finance, HR, and Workplace teams to support HR operations processes and contribute to cross-functional initiatives

What we offer

Private health insurance with psychological and nutrition consultations a generous meal and transportation card
Annual learning & development budget for courses, tools, or events
Wellness perks, including sports budget and on-site gym
Free access to Codeway’s suite of apps and a top-notch office in the heart of the city

Fulltime

Junior Financial Assistant

Join our expanding Finance team as a Junior Financial Assistant, where you’ll pl...

Location

Poland , Kraków

Salary:

Not provided

MDPI

Expiration Date

Until further notice

Requirements

Degree in Finance, Accounting, Business Administration, or related fields (or in the process of obtaining one)
Early-career profile, with up to two years of experience
any prior exposure to accounting or finance would be considered a plus
Experience working in an international or corporate environment would be an advantage
Strong command of English (B2/C1 level) and Polish (C1 level)
Proficiency in Microsoft O365, particularly Excel (Intermediate level)
Understanding of invoices and payment processes
Ability to work with financial data and maintain spreadsheets accurately
Excellent attention to detail, accuracy, and confidentiality when handling data
Basic analytical thinking and problem-solving mindset

Job Responsibility

Assist in collecting, verifying, and processing invoices and supporting documentation for payments
Prepare, maintain, and update financial records, spreadsheets, and cost reports based on bank statements
Support tracking and settlement of employee business trip expenses
Monitor payment statuses and follow up with vendors and clients when required
Prepare basic financial data, summaries, and reports to support internal financial reporting
Coordinate financial documentation and information flow with the external accounting service provider
Collaborate with the global controlling team to ensure accurate cost classification and reporting consistency
Provide ongoing administrative and operational support to the finance team
Contribute to the improvement and optimization of financial and reporting processes

What we offer

Private medical care (fully covered)
MultiSport card (partially covered)
Team building activities
Working in an international environment
Contributing to the academic community

Parttime

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Junior Operations Administration Assistant

Job Description

Job Responsibility

Requirements

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