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Randstad Logo Randstad · Human Resources

Junior onboarding & HR support specialist

Poland, Warszawa Employment contract 5500.00 PLN / Month · Job Posted May 29, 2026
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Job Description

Are you looking for a breakthrough opportunity to enter the world of Human Resources? Our client is a prestigious, international pharmaceutical company that is currently expanding its global team. If you are enthusiastic, love working with people, and want to gain invaluable, hands-on experience in HR operations from day one, this role is made for you! You don't need to know everything from the start – we will teach you the processes step-by-step. Work location: near Okecie Airport

Job Responsibility

  • Supporting the onboarding journey: Preparing and leading induction days for new joiners, delivering an informative experience, and engaging with employees through public speaking
  • Managing employee documentation: Taking care of the full lifecycle of employment documents (such as onboarding paperwork, leave requests, medical check-ups) from collection and signing to proper archiving
  • Cross-functional collaboration: Coordinating tasks and working closely with remote, international teams, including Payroll and Health & Wellbeing
  • Being the first point of contact: Acting as a supportive guide for general employee inquiries, and helping direct them to the correct internal departments
  • Staying organized: Managing multiple administrative requests and checklists simultaneously while maintaining clear and transparent updates

Requirements

  • Advanced communication skills: Fluency in both Polish and English is a must (used daily in communication and documentation)
  • A proactive mindset: An open communication style, eagerness to ask questions, share ideas, and reach out to the team for support
  • Great organizational potential: Ability to prioritize your own tasks (handling emails, notes, checklists) and manage multiple topics collaboratively, not in isolation
  • A team-first approach: Believing that success is about working well with others and involving the right people in conversations
  • No previous experience is required
  • However, a basic understanding of HR/customer support or familiarity with tools like ServiceNow is a welcome asset

Nice to have

  • Basic understanding of HR/customer support
  • Familiarity with tools like ServiceNow

What we offer

  • Preferential rates and access to private medical care and a sports card
  • A truly international work environment with strong team support and an incredible opportunity to learn, grow, and build your future within HR operations
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