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Junior Office Administrator

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Beacon Hill

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Location:
United States , New York

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

35.00 USD / Hour
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Job Description:

Our client, a Private Wealth Fund located in Midtown, Manhattan is seeking to hire a Temporary Junior Office Administrator for 2-3 months (with potential to extend). This position will provide administrative and facilities support to ensure smooth daily operations within the office. Hours are 8:30am-5:00pm daily, requiring 5 days in the office.

Job Responsibility:

  • Format corporate policies, procedures, and internal documents according to company standards
  • Prepare and format Microsoft Word documents and PowerPoint presentations for internal and external use
  • Maintain consistency in branding, layout, and document quality
  • Support administrative tasks such as filing, data entry, and updating office records
  • Manage daily or weekly office food orders (meals, snacks, catering, etc.)
  • Coordinate with vendors and ensure timely delivery
  • Monitor supply levels related to food and kitchen essentials and reorder as necessary
  • Assist the AVP, Facilities Management with reporting, tracking, and documentation
  • Support day-to-day facilities operations, including logging requests, updating maintenance records, and communicating with vendors or service providers
  • Help coordinate office repairs, deliveries, and general workplace upkeep
  • Support health, safety, and environmental compliance processes as required

Requirements:

  • 2+ years of administration or office support experience (or equivalent internship experience)
  • Strong proficiency in Microsoft Word, Excel and PowerPoint, especially formatting and layout
  • Excellent attention to detail and organizational skills
  • Strong communication and interpersonal abilities
  • Ability to multitask and work in a fast-paced environment
  • Positive attitude, willingness to learn, and collaborative mindset

Additional Information:

Job Posted:
January 06, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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