Junior Human Resources Administrator Job at IMI Agency (Kennesaw)

Job Description

We have an opening for a people-motivated, deadline-driven, methodical, organized, and impartial Junior Human Resources Administrator. This Junior Human Resources Administrator will be focused on delivering exceptional, timely, and streamlined administration for the Human Resources Department. This person will be responsible for sending all new hire documentation, including collecting needed items from recruitment, hiring managers, and the Head of Human Resources (HHR). This person will develop onboarding schedules for new hires and existing employees in transition, customizing training based on needs. This person will coordinate and schedule workforce review schedules in advance, working with HHR on ensuring all items needed are completed and gathered before each review. This person will learn and assist with workers’ compensation items, employee relations, and escalating matters to HHR as needed. The Junior Human Resources Administrator will work on workforce training and development research, assist with personnel and state files, compliance, and more. This person will manage the HR General inbox and serve as the liaison and delegator for inquiries and correspondence. This person will also serve as the backup for the HQ main phone lines and the HQ front office.

Job Responsibility

Manage the HR General calendar and mailbox—the primary liaison and delegator for all incoming HR items to the appropriate HR representative
Oversee, track, and report the Accountable plan submissions and record keeping
Create and organize new hire physical files, assisting with managing personnel files physically and virtually
Review and validate HR department credit card reconciliation and expenses, benefits deductions, including billing review for health benefits billing statements by the 26th of each month
Ensure labor posters are accurate and up to date, sending jurisdictional updates to applicable employees
Prepare and organize new team members' onboarding paperwork and schedules, including integration reviews (30, 60, 90-day), new hire policies, and I-9 verification for e-signature within the first 3 days of employment
Ensure all departments, organizational units, and charts have employees correct and updated information (i.e., manager, names, titles, phone numbers, and address changes.)
Finalizing new hires' schedules with managers
sending out new hire invitations 1 week before the new start date
Coordinate workforce review schedules, gathering all needed items. Ensuring all deadlines are met
Create drafts for Annual Holiday schedule, holiday, anniversary, and birthday reminders, for HHR approval
Engage with new hires by sending check-in emails, sending uplifting messages, and ensuring their integration period is going smoothly
Become a Co-lead in the Agency Culture Committee and IMI Safety Committee
Assist with periodic workforce job descriptions reviews, researching general comparable(s)
Assist with recruitment efforts as needed
Assist in the process of data gathering for DOL regulations, candidate trackin,g and workforce analytics from different sources and systems
Assist employees with basic HR needs, escalating any employee relations and behavioral matters to the HR Manager
Help maintain HR administrative records, including worker compensation, notices received from state departments, etc
Performs other duties as assigned
Travel less than 10%

Requirements

College Degree in Business or a related field, or related experience
Experience working in Human Resources with competence in various Human Resources functional areas, ie, recruitment, onboarding/offboarding, labor compliance, payroll, benefits, and employee relations. (Preferred)
Knowledge of applicable laws and regulations related to Human Resources
Ability to handle highly confidential information in a professional manner
Demonstrates an elevated level of judgment and discretion—high emotional intelligence and professionalism
Self-Starter with a "let's get things done" “follow -up and “follow through” attitude (must)
Must possess a high sense of urgency, initiative, and common business sense
works well under pressure and is adaptable to change
Must act in a professional and courteous manner and demonstrate an ability to work with a diverse group of individuals
Proficiency in Excel, PPT, Teams, Outlook, PowerPoint, Word, Excel and other Microsoft tools and document programs
Successful record of completion on mid to high-level Project Management duties, coupled with the ability to balance priorities
Strong writing and communication skills
Strong time management skills. Identifies and schedules project deliverables, milestones, and required tasks
Strong organizational and interpersonal skills
Strong team player, high-energy, soft skills, and a professional demeanor
Flexible and able to work with different management styles
Takes initiative and is a part of the solution to issues and problems
Hospitable, with a service-prone, client-first mentality
Follow-up and follow-through must be your mantra
Ability to travel as needed

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