CrawlJobs Logo
Collinson Logo Collinson · Office Administration

Junior Executive Assistant

United Kingdom, London Employment contract · Job Posted June 10, 2026
Apply Position
Job Link Share

Job Description

We are seeking a highly organised, proactive and professional Executive Assistant to provide comprehensive support to our Chief Brand Officer and senior leadership team. This is a fantastic opportunity for an experienced PA or Executive Assistant who thrives in a fast-paced, dynamic environment and enjoys being at the heart of a busy and collaborative team. You will play a critical role in ensuring the smooth running of the Chief Brand Officer's day-to-day activities, managing complex schedules, coordinating international travel and meetings, and providing seamless administrative support to senior stakeholders.

Job Responsibility

  • Managing and coordinating complex and ever-changing diaries for the Chief Brand Officer, ensuring priorities are effectively managed and sufficient preparation time is allocated
  • Preparing and drafting correspondence, emails, meeting agendas and supporting documentation
  • Taking minutes and meeting notes, tracking actions and ensuring timely follow-up
  • Coordinating internal and external meetings, including room bookings, visitor arrangements, refreshments and meeting logistics
  • Organising off-site meetings, conferences and events, including venue sourcing, budgeting and supplier management
  • Managing multiple electronic diaries across international time zones, including London and Cape Town
  • Arranging extensive international travel, including flights, accommodation, transfers, visas and detailed travel itineraries
  • Processing expenses and maintaining accurate records for timely submission
  • Supporting members of the senior leadership team with diary management, travel bookings, presentations and expenses
  • Coordinating team meetings, communications and wider administrative activities
  • Providing general administrative support as required

Requirements

  • Exceptional organisational skills and attention to detail
  • Excellent written and verbal communication skills
  • Strong interpersonal skills with the confidence to work closely with senior stakeholders
  • Ability to manage multiple priorities and work effectively under pressure
  • Proactive, forward-thinking approach with excellent problem-solving abilities
  • High level of discretion and confidentiality
  • Positive, flexible and team-oriented mindset
  • Previous experience providing diary and executive support at senior or C-suite level
  • Experience working in a fast-paced, constantly evolving environment
  • Proven ability to manage conflicting priorities and changing demands
  • Strong Microsoft Office skills, including Outlook, PowerPoint, Word and Excel
  • Comfortable using a variety of business systems for expenses, purchase orders and administration
  • Extensive experience arranging complex international travel itineraries
  • Experience organising corporate meetings, events and conferences
  • A minimum of two years' experience as a Personal Assistant, Executive Assistant or Team Assistant is preferred
Collinson - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Junior Executive Assistant

8 matching positions

Junior Executive Assistant

This is a unique opportunity for a proactive, organised, and personable individu...
Location
Location
United Kingdom , London
Salary
Salary:
Not provided
kernel-global.com Logo
Kernel
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Impeccable written and verbal communication skills
  • High attention to detail and accuracy
  • Professionalism, integrity, and discretion
  • Proactive, can-do attitude and willingness to learn
  • Strong organisational and time management skills
  • Ability to multitask and prioritise effectively
  • Friendly, engaging, and approachable manner, with the ability to stay calm under pressure
  • Familiarity with Microsoft Office tools
Job Responsibility
Job Responsibility
  • Proactive diary management, scheduling, and meeting coordination for Logan Naidu
  • Supporting with inbox management and prioritisation of communications
  • Arranging travel, accommodation, and logistics for business matters
  • Preparing documents, presentations, and briefing materials
  • Supporting with personal administration as required (e.g., appointments, reservations, errands)
  • Acting as a gatekeeper and first point of contact for internal and external stakeholders
  • Maintaining confidentiality and exercising discretion at all times
  • Assisting with ad-hoc tasks and process improvements across the business
  • First point of contact for Ops@ shared mailbox
  • Supporting with diary-related tasks, travel bookings, and general support for the wider group as part of the Operations team
What we offer
What we offer
  • Be part of a dynamic, growing group with a clear mission and values
  • Work closely with senior leadership and gain exposure to multiple business areas
  • Opportunity to develop your skills and progress your career in a supportive environment
  • Modern office in the heart of London, with a collaborative and high-performance culture
Read More
Arrow Right

Junior Executive Assistant

Proactive and highly organised Junior Executive Assistant to provide shared supp...
Location
Location
United Kingdom , London
Salary
Salary:
40000.00 - 46000.00 GBP / Year ▼
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in an administrative, team assistant, reception, or junior EA/PA role
  • Strong organisational and multitasking skills
  • Excellent attention to detail
  • Confident using Google Suite and video conferencing tech
  • Ability to manage competing priorities with professionalism and discretion
  • Strong interpersonal and communication skills
  • Positive, can-do mindset
  • Collaborative team player
Job Responsibility
Job Responsibility
  • Assist Exec/Leadership Team with diary management and meeting coordination
  • Manage calendars and room bookings
  • Organize domestic and international travel
  • Help prepare materials for Exec Week activities and events
  • Provide reception cover during absences
  • Contribute to People & Workplace initiatives
  • Establish strong working relationships across the business
What we offer
What we offer
  • Learning opportunities with exposure to senior stakeholders
  • Supportive, collaborative workplace culture
  • Variety of work in both Executive support and Workplace Experience
  • Fulltime
Read More
Arrow Right

Junior Management Assistant (Deputy Director Executive Assistant)

Under supervision, the Junior Management Assistant (Deputy Director Executive As...
Location
Location
United States , San Francisco
Salary
Salary:
86008.00 - 104572.00 USD / Year
sf.gov Logo
City and County of San Francisco
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Possession of a baccalaureate degree from an accredited college or university
  • Qualifying experience performing professional-level administrative duties in functional areas such as: program/office/operations management, budget development and/or administration, or contract/grant administration may substitute for the required education on a year-for-year basis
  • Knowledge of: Technical methodology, principles, techniques, procedures, and regulations utilized in the management and administration of budget, contract, leases, agreements and grants
  • Ability or Skill to: apply techniques, methods, procedures, principles, and regulations
  • use system applications in a network environment
  • gather and analyze information
  • communicate verbally and in writing
  • and understand and apply human relations principles
Job Responsibility
Job Responsibility
  • Manage Executive Schedule(s)- Organize and maintain calendars, schedule appointments and coordinate meetings to optimize the best use of the Deputy Director's time
  • Under the leadership of the Deputy Director, maintain appropriate standing meeting agendas, follow up with minutes, and prepare presentations as needed for communications during meetings
  • Communications Management- Prioritize, delegate when appropriate and respond to emails and phone calls, acting as a liaison between the Deputy Director and internal/ external stakeholders
  • Document Preparation- Prepare reports, presentations, meeting documentation ensuring all materials are accurate and professionally formatted
  • Meeting Coordination- Organize and take notes during meetings, ensure follow-up on action items, and maintain records of discussions and decisions
  • Administrative Support- Handle various administrative tasks such as keeping well-organized computer files and maintaining set-ups for staff transitions, departmental memberships or other needs to support the daily operations of the Deputy Director
  • Research and assist with policy documentation in creating memo outlines under an agreed format for Deputy Director editing, approval and distribution
  • Performs related duties and responsibilities as assigned
  • Fulltime
Read More
Arrow Right

Senior Executive Assistant

Location
Location
United States , Englewood
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 7–12+ years of administrative or executive support experience, including experience supporting senior or C-level executives
  • Strong interpersonal, organizational, and communication skills (written and verbal)
  • High level of discretion, professionalism, and sound judgment
  • Ability to manage shifting priorities and work effectively under pressure
  • Proactive, resourceful, and solution-oriented mindset
  • Experience interacting with senior stakeholders and high-profile individuals preferred
  • Advanced proficiency in Microsoft Office Suite (PowerPoint, Word, Outlook
  • Excel preferred)
  • Experience with document and design tools (e.g., Adobe) preferred
  • Bachelor’s degree preferred (Business Administration or related field is a plus)
Job Responsibility
Job Responsibility
  • Serve as a trusted partner to executive leadership by proactively managing priorities, optimizing schedules, and ensuring focus on high-impact initiatives
  • Act as a gatekeeper and facilitator to align executive priorities with organizational execution
  • Prepare and synthesize executive-level communications, including presentations, reports, and strategic updates
  • Drive follow-through on key initiatives by tracking deliverables, identifying risks, and ensuring accountability across leadership teams
  • Manage complex calendars, balancing long-term priorities with day-to-day demands
  • Lead planning and execution of executive meetings (e.g., board meetings, leadership meetings, strategic offsites), including agendas, materials, and follow-ups
  • Establish and maintain operating rhythms that support alignment and decision-making
  • Partner with leadership to develop insights, prepare reports, and translate data into actionable summaries
  • Serve as a liaison between executives and internal/external stakeholders to ensure clear communication and alignment
  • Coordinate cross-functional initiatives, remove barriers, and influence outcomes
What we offer
What we offer
  • Health, dental, and vision insurance
  • Retirement savings plan
  • Paid time off and holidays
  • Wellness programs and employee support resources
  • Performance-based bonus opportunities
Read More
Arrow Right

Sr Assistant, Executive

This role provides high-level administrative support to senior executives to enh...
Location
Location
United States , Bellevue
Salary
Salary:
31.71 - 57.20 USD / Hour
https://www.t-mobile.com Logo
T-Mobile
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor's Degree plus 2 years of related work experience OR combination of education and experience deemed equivalent (Required)
  • Acceptable areas of study include Business Administration, Communications or related field (Preferred)
  • 7-10 years Executive administrative experience supporting SVPs or equivalent in large organizations (Preferred)
  • Budget Management (Required)
  • Communication (Required)
  • Diplomacy (Required)
  • Event Management (Required)
  • Executive Presence (Required)
  • Mentorship (Required)
  • Microsoft Office (Required)
Job Responsibility
Job Responsibility
  • Manage executive calendars, meetings, and travel arrangements to optimize time and support strategic priorities
  • Organize and maintain administrative systems, databases, correspondence, and project tracking tools to ensure accuracy and accessibility
  • Collaborate with project teams to monitor milestones, prepare agendas, presentations, and meeting minutes to support timely deliverables
  • Mentor and coach junior administrative staff to promote skill development and effective task delegation
  • Support human resources activities including onboarding coordination and team engagement initiatives
  • Handle executive communications, budget-related tasks, expense reports, and record management to maintain operational efficiency
  • Also responsible for other duties/projects as assigned by business management as needed
What we offer
What we offer
  • Competitive base salary
  • Annual stock grant
  • Employee stock purchase plan
  • 401(k)
  • Free year-round money coaches
  • Annual bonus or periodic sales incentive or bonus
  • Medical insurance
  • Dental insurance
  • Vision insurance
  • Flexible spending account
  • Fulltime
Read More
Arrow Right

Junior Executive Finance

Junior Executive Finance
Location
Location
Sri Lanka , Colombo
Salary
Salary:
Not provided
Vogue Jewellers Pvt Ltd
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • G.C.E Advanced Level. (Preferred Commerce Stream)
  • Degree or Diploma on any finance related qualifications
  • Prior experience on cashier duties would be an added advantage
Job Responsibility
Job Responsibility
  • Manage Carrying out cashier duties in accordance with company policies and procedures
  • Processing customer transactions, including cash, card, and electronic payments
  • Maintaining a high level of accuracy while handling cash and balancing daily receipts
  • Ensuring proper documentation and reconciliation
  • Ensure accurate cash handling, balancing, and reconciliation at the end of each shift
  • Assist in preparing daily cash reports and submitting them to the accounts department
Read More
Arrow Right

Sr. Assistant, Executive

This is a high-impact business partnership role at the center of strategic decis...
Location
Location
United States , Bellevue
Salary
Salary:
31.71 - 57.20 USD / Hour
https://www.t-mobile.com Logo
T-Mobile
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor's Degree plus 2 years of related work experience OR combination of education and experience deemed equivalent
  • Acceptable areas of study include Business Administration, Communications or related field (Preferred)
  • 7-10 years Executive administrative experience supporting SVPs or equivalent in large organizations (Preferred)
  • Project/Event Management. Leads coordination of internal and external projects, meetings, and events
  • High-Level Communication. Strong interpersonal and written communication with the ability to influence and represent leadership
  • Digital Fluency. Skilled in Microsoft Office Suite and able to work across multiple digital platforms
  • Process Optimization. Continuously improves systems, workflows, and communication channels
  • Mentorship & Delegation. Coaches junior admins and distributes work effectively across teams
  • Foresight & Initiative. Anticipates executive and business needs and takes proactive steps to address them
  • Diplomacy & Judgment. Handles sensitive matters with professionalism and cultural awareness
Job Responsibility
Job Responsibility
  • Proactively manage executive calendars, meetings, and travel arrangements to optimize time and support strategic priorities
  • Organize and maintain administrative systems, databases, correspondence, and project tracking tools to ensure accuracy and accessibility
  • Collaborate with project teams to monitor milestones, prepare agendas, presentations, and meeting minutes to support timely deliverables
  • Mentor and coach junior administrative staff to promote skill development and effective task delegation
  • Support human resources activities including onboarding coordination and team engagement initiatives
  • Handle executive communications, budget-related tasks, expense reports, and record management to maintain operational efficiency
  • Also responsible for other duties/projects as assigned by business management as needed
What we offer
What we offer
  • medical, dental and vision insurance
  • a flexible spending account
  • 401(k)
  • employee stock grants
  • employee stock purchase plan
  • paid time off and up to 12 paid holidays
  • paid parental and family leave
  • family building benefits
  • back-up care
  • enhanced family support
  • Fulltime
Read More
Arrow Right

Executive Assistant, Internet & Strategy Litigation

The Litigation Executive Assistant operates with a high level of autonomy, judge...
Location
Location
United States , Palo Alto
Salary
Salary:
46.67 - 63.14 USD / Hour
wsgr.com Logo
Wilson, Sonsini, Goodrich & Rosati
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree preferred
  • Minimum 5 years of litigation experience in a law firm environment, demonstrating success in managing complex workflows, client matters, and competing priorities
  • Proficiency in e-filing in both state and federal courts required
  • Advanced skills in Microsoft Office Suite (Word, Outlook, PowerPoint, Excel) and PDF editing tools
  • familiarity with AI-based tools for drafting, scheduling, research, and workflow optimization preferred
  • Experience with Google Workspace is a plus
  • Exceptional organizational skills and attention to detail
  • Strong client service orientation and a professional demeanor marked by discretion, confidentiality, and sound judgement
  • Proven ability to support fast-paced, high-volume litigation practices, demonstrating strong project management and prioritization skills
  • Adaptable and resourceful, with strong sense of urgency and accountability when navigating shifting priorities
Job Responsibility
Job Responsibility
  • Serve as a key point of contact for attorneys, clients, vendors, and firm departments
  • Facilitate new business intake processes, including opening new clients and matters, initiating conflict checks, and preparing engagement, waiver, and disclosure letters
  • Perform e-filings in state and federal courts
  • prepare and send courtesy copies to judges and opposing counsel
  • Manage attorney admissions, court logins, and Certificates of Good Standing for pro hac vice applications
  • Coordinate hearings, depositions, mediations, and trial logistics, including virtual appearances, travel, hotel and conference room arrangements, and catering
  • Assist attorneys and case teams in tracking and monitoring state and federal cases
  • Maintain accurate client and case records in the firm’s document management system (e.g., NetDocs)
  • Manage high-volume attorney inboxes and calendars, prioritizing and addressing action items, distributing and saving key documents
  • Schedule and coordinate internal and client meetings and conference calls, including catering, room reservations, and technology setup
What we offer
What we offer
  • highly competitive salary and benefits package
  • discretionary year-end merit bonus based on performance
  • Fulltime
Read More
Arrow Right