Junior Executive Assistant Job at Office Angels (London)

Junior Executive Assistant

This is a unique opportunity for a proactive, organised, and personable individu...

Location

United Kingdom , London

Salary:

Not provided

Kernel

Expiration Date

Until further notice

Requirements

Impeccable written and verbal communication skills
High attention to detail and accuracy
Professionalism, integrity, and discretion
Proactive, can-do attitude and willingness to learn
Strong organisational and time management skills
Ability to multitask and prioritise effectively
Friendly, engaging, and approachable manner, with the ability to stay calm under pressure
Familiarity with Microsoft Office tools

Job Responsibility

Proactive diary management, scheduling, and meeting coordination for Logan Naidu
Supporting with inbox management and prioritisation of communications
Arranging travel, accommodation, and logistics for business matters
Preparing documents, presentations, and briefing materials
Supporting with personal administration as required (e.g., appointments, reservations, errands)
Acting as a gatekeeper and first point of contact for internal and external stakeholders
Maintaining confidentiality and exercising discretion at all times
Assisting with ad-hoc tasks and process improvements across the business
First point of contact for Ops@ shared mailbox
Supporting with diary-related tasks, travel bookings, and general support for the wider group as part of the Operations team

What we offer

Be part of a dynamic, growing group with a clear mission and values
Work closely with senior leadership and gain exposure to multiple business areas
Opportunity to develop your skills and progress your career in a supportive environment
Modern office in the heart of London, with a collaborative and high-performance culture

Junior Management Assistant (Deputy Director Executive Assistant)

Under supervision, the Junior Management Assistant (Deputy Director Executive As...

Location

United States , San Francisco

Salary:

86008.00 - 104572.00 USD / Year

City and County of San Francisco

Expiration Date

Until further notice

Requirements

Possession of a baccalaureate degree from an accredited college or university
Qualifying experience performing professional-level administrative duties in functional areas such as: program/office/operations management, budget development and/or administration, or contract/grant administration may substitute for the required education on a year-for-year basis
Knowledge of: Technical methodology, principles, techniques, procedures, and regulations utilized in the management and administration of budget, contract, leases, agreements and grants
Ability or Skill to: apply techniques, methods, procedures, principles, and regulations
use system applications in a network environment
gather and analyze information
communicate verbally and in writing
and understand and apply human relations principles

Job Responsibility

Manage Executive Schedule(s)- Organize and maintain calendars, schedule appointments and coordinate meetings to optimize the best use of the Deputy Director's time
Under the leadership of the Deputy Director, maintain appropriate standing meeting agendas, follow up with minutes, and prepare presentations as needed for communications during meetings
Communications Management- Prioritize, delegate when appropriate and respond to emails and phone calls, acting as a liaison between the Deputy Director and internal/ external stakeholders
Document Preparation- Prepare reports, presentations, meeting documentation ensuring all materials are accurate and professionally formatted
Meeting Coordination- Organize and take notes during meetings, ensure follow-up on action items, and maintain records of discussions and decisions
Administrative Support- Handle various administrative tasks such as keeping well-organized computer files and maintaining set-ups for staff transitions, departmental memberships or other needs to support the daily operations of the Deputy Director
Research and assist with policy documentation in creating memo outlines under an agreed format for Deputy Director editing, approval and distribution
Performs related duties and responsibilities as assigned

Fulltime

New

Senior Executive Assistant

Location

United States , Englewood

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

7–12+ years of administrative or executive support experience, including experience supporting senior or C-level executives
Strong interpersonal, organizational, and communication skills (written and verbal)
High level of discretion, professionalism, and sound judgment
Ability to manage shifting priorities and work effectively under pressure
Proactive, resourceful, and solution-oriented mindset
Experience interacting with senior stakeholders and high-profile individuals preferred
Advanced proficiency in Microsoft Office Suite (PowerPoint, Word, Outlook
Excel preferred)
Experience with document and design tools (e.g., Adobe) preferred
Bachelor’s degree preferred (Business Administration or related field is a plus)

Job Responsibility

Serve as a trusted partner to executive leadership by proactively managing priorities, optimizing schedules, and ensuring focus on high-impact initiatives
Act as a gatekeeper and facilitator to align executive priorities with organizational execution
Prepare and synthesize executive-level communications, including presentations, reports, and strategic updates
Drive follow-through on key initiatives by tracking deliverables, identifying risks, and ensuring accountability across leadership teams
Manage complex calendars, balancing long-term priorities with day-to-day demands
Lead planning and execution of executive meetings (e.g., board meetings, leadership meetings, strategic offsites), including agendas, materials, and follow-ups
Establish and maintain operating rhythms that support alignment and decision-making
Partner with leadership to develop insights, prepare reports, and translate data into actionable summaries
Serve as a liaison between executives and internal/external stakeholders to ensure clear communication and alignment
Coordinate cross-functional initiatives, remove barriers, and influence outcomes

What we offer

Health, dental, and vision insurance
Retirement savings plan
Paid time off and holidays
Wellness programs and employee support resources
Performance-based bonus opportunities

Sr Assistant, Executive

This role provides high-level administrative support to senior executives to enh...

Location

United States , Bellevue

Salary:

31.71 - 57.20 USD / Hour

T-Mobile

Expiration Date

Until further notice

Requirements

Bachelor's Degree plus 2 years of related work experience OR combination of education and experience deemed equivalent (Required)
Acceptable areas of study include Business Administration, Communications or related field (Preferred)
7-10 years Executive administrative experience supporting SVPs or equivalent in large organizations (Preferred)
Budget Management (Required)
Communication (Required)
Diplomacy (Required)
Event Management (Required)
Executive Presence (Required)
Mentorship (Required)
Microsoft Office (Required)

Job Responsibility

Manage executive calendars, meetings, and travel arrangements to optimize time and support strategic priorities
Organize and maintain administrative systems, databases, correspondence, and project tracking tools to ensure accuracy and accessibility
Collaborate with project teams to monitor milestones, prepare agendas, presentations, and meeting minutes to support timely deliverables
Mentor and coach junior administrative staff to promote skill development and effective task delegation
Support human resources activities including onboarding coordination and team engagement initiatives
Handle executive communications, budget-related tasks, expense reports, and record management to maintain operational efficiency
Also responsible for other duties/projects as assigned by business management as needed

What we offer

Competitive base salary
Annual stock grant
Employee stock purchase plan
401(k)
Free year-round money coaches
Annual bonus or periodic sales incentive or bonus
Medical insurance
Dental insurance
Vision insurance
Flexible spending account

Fulltime

Junior Executive Finance

Location

Sri Lanka , Colombo

Salary:

Not provided

Vogue Jewellers Pvt Ltd

Expiration Date

Until further notice

Requirements

G.C.E Advanced Level. (Preferred Commerce Stream)
Degree or Diploma on any finance related qualifications
Prior experience on cashier duties would be an added advantage

Job Responsibility

Manage Carrying out cashier duties in accordance with company policies and procedures
Processing customer transactions, including cash, card, and electronic payments
Maintaining a high level of accuracy while handling cash and balancing daily receipts
Ensuring proper documentation and reconciliation
Ensure accurate cash handling, balancing, and reconciliation at the end of each shift
Assist in preparing daily cash reports and submitting them to the accounts department

Sr. Assistant, Executive

This is a high-impact business partnership role at the center of strategic decis...

Location

United States , Bellevue

Salary:

31.71 - 57.20 USD / Hour

T-Mobile

Expiration Date

Until further notice

Requirements

Bachelor's Degree plus 2 years of related work experience OR combination of education and experience deemed equivalent
Acceptable areas of study include Business Administration, Communications or related field (Preferred)
7-10 years Executive administrative experience supporting SVPs or equivalent in large organizations (Preferred)
Project/Event Management. Leads coordination of internal and external projects, meetings, and events
High-Level Communication. Strong interpersonal and written communication with the ability to influence and represent leadership
Digital Fluency. Skilled in Microsoft Office Suite and able to work across multiple digital platforms
Process Optimization. Continuously improves systems, workflows, and communication channels
Mentorship & Delegation. Coaches junior admins and distributes work effectively across teams
Foresight & Initiative. Anticipates executive and business needs and takes proactive steps to address them
Diplomacy & Judgment. Handles sensitive matters with professionalism and cultural awareness

Job Responsibility

Proactively manage executive calendars, meetings, and travel arrangements to optimize time and support strategic priorities
Organize and maintain administrative systems, databases, correspondence, and project tracking tools to ensure accuracy and accessibility
Collaborate with project teams to monitor milestones, prepare agendas, presentations, and meeting minutes to support timely deliverables
Mentor and coach junior administrative staff to promote skill development and effective task delegation
Support human resources activities including onboarding coordination and team engagement initiatives
Handle executive communications, budget-related tasks, expense reports, and record management to maintain operational efficiency
Also responsible for other duties/projects as assigned by business management as needed

What we offer

medical, dental and vision insurance
a flexible spending account
401(k)
employee stock grants
employee stock purchase plan
paid time off and up to 12 paid holidays
paid parental and family leave
family building benefits
back-up care
enhanced family support

Fulltime

Executive Assistant, Internet & Strategy Litigation

The Litigation Executive Assistant operates with a high level of autonomy, judge...

Location

United States , Palo Alto

Salary:

46.67 - 63.14 USD / Hour

Wilson, Sonsini, Goodrich & Rosati

Expiration Date

Until further notice

Requirements

Bachelor’s degree preferred
Minimum 5 years of litigation experience in a law firm environment, demonstrating success in managing complex workflows, client matters, and competing priorities
Proficiency in e-filing in both state and federal courts required
Advanced skills in Microsoft Office Suite (Word, Outlook, PowerPoint, Excel) and PDF editing tools
familiarity with AI-based tools for drafting, scheduling, research, and workflow optimization preferred
Experience with Google Workspace is a plus
Exceptional organizational skills and attention to detail
Strong client service orientation and a professional demeanor marked by discretion, confidentiality, and sound judgement
Proven ability to support fast-paced, high-volume litigation practices, demonstrating strong project management and prioritization skills
Adaptable and resourceful, with strong sense of urgency and accountability when navigating shifting priorities

Job Responsibility

Serve as a key point of contact for attorneys, clients, vendors, and firm departments
Facilitate new business intake processes, including opening new clients and matters, initiating conflict checks, and preparing engagement, waiver, and disclosure letters
Perform e-filings in state and federal courts
prepare and send courtesy copies to judges and opposing counsel
Manage attorney admissions, court logins, and Certificates of Good Standing for pro hac vice applications
Coordinate hearings, depositions, mediations, and trial logistics, including virtual appearances, travel, hotel and conference room arrangements, and catering
Assist attorneys and case teams in tracking and monitoring state and federal cases
Maintain accurate client and case records in the firm’s document management system (e.g., NetDocs)
Manage high-volume attorney inboxes and calendars, prioritizing and addressing action items, distributing and saving key documents
Schedule and coordinate internal and client meetings and conference calls, including catering, room reservations, and technology setup

What we offer

highly competitive salary and benefits package
discretionary year-end merit bonus based on performance

Fulltime

Executive Assistant

We are seeking a skilled Executive Assistant to support a group of senior leader...

Location

United States , Charlotte

Salary:

80000.00 - 95000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

Typically 6+ years of administrative or executive support experience in a fast-paced environment
Advanced Microsoft Outlook, Excel, PowerPoint, and Word skills
Experience with calendar management, inbox oversight, and preparing/editing professional documents
Strong attention to detail, accuracy, and confidentiality
Must be authorized to work in the U.S.

Job Responsibility

Manage intricate calendars for several executives, proactively resolving conflicts and anticipating scheduling needs
Coordinate detailed domestic and international travel, monitor itinerary changes, and handle timely expense reports
Organize meetings, conferences, and team sessions-including space reservations, catering, materials, and A/V needs
Act as a primary liaison for your executives, preparing polished communication and maintaining strong relationships across teams
Provide guidance to junior administrative team members, share best practices, and contribute to a collaborative, solutions‑oriented environment

What we offer

OT eligible
company‑issued laptop + phone provided

Fulltime

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Junior Executive Assistant

Job Description

Job Responsibility

Requirements

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What we offer

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