Junior Administrative Assistant Job at Robert Half (Fairfax)

Junior Administrative Assistant

Established since 1998, the group is a well-known supplier of B2B telecommunicat...

Location

United Kingdom , High Wycombe

Salary:

Not provided

5G Communications Ltd.

Expiration Date

Until further notice

Requirements

Strong communication and interpersonal skills
Good attention to detail and accuracy
Organised, reliable, and able to prioritise workloads
Positive attitude with a willingness to learn
Comfortable using Microsoft Outlook, Word, and Excel
Ability to work effectively within a team environment
Professional and confident telephone manner
Ability to maintain confidentiality and handle information responsibly
A–C grade GCSEs (or equivalent) in English and Maths
Basic IT proficiency, including Microsoft Office applications

Job Responsibility

Handling incoming calls professionally and directing enquiries to the appropriate team members
Responding to customer enquiries via telephone and email in a professional and timely manner
Processing new customer orders and supporting amendments to existing services
Updating internal systems and maintaining accurate customer and order records
Assisting with data entry, documentation, and general administrative tasks
Supporting colleagues across multiple departments with day-to-day operational activities
Monitoring shared inboxes and ensuring enquiries are directed appropriately
Helping to coordinate customer requests and internal communications
Maintaining organised electronic filing systems and company records
Providing a high standard of customer service and administrative support at all times

Fulltime

Junior Management Assistant (Deputy Director Executive Assistant)

Under supervision, the Junior Management Assistant (Deputy Director Executive As...

Location

United States , San Francisco

Salary:

86008.00 - 104572.00 USD / Year

City and County of San Francisco

Expiration Date

Until further notice

Requirements

Possession of a baccalaureate degree from an accredited college or university
Qualifying experience performing professional-level administrative duties in functional areas such as: program/office/operations management, budget development and/or administration, or contract/grant administration may substitute for the required education on a year-for-year basis
Knowledge of: Technical methodology, principles, techniques, procedures, and regulations utilized in the management and administration of budget, contract, leases, agreements and grants
Ability or Skill to: apply techniques, methods, procedures, principles, and regulations
use system applications in a network environment
gather and analyze information
communicate verbally and in writing
and understand and apply human relations principles

Job Responsibility

Manage Executive Schedule(s)- Organize and maintain calendars, schedule appointments and coordinate meetings to optimize the best use of the Deputy Director's time
Under the leadership of the Deputy Director, maintain appropriate standing meeting agendas, follow up with minutes, and prepare presentations as needed for communications during meetings
Communications Management- Prioritize, delegate when appropriate and respond to emails and phone calls, acting as a liaison between the Deputy Director and internal/ external stakeholders
Document Preparation- Prepare reports, presentations, meeting documentation ensuring all materials are accurate and professionally formatted
Meeting Coordination- Organize and take notes during meetings, ensure follow-up on action items, and maintain records of discussions and decisions
Administrative Support- Handle various administrative tasks such as keeping well-organized computer files and maintaining set-ups for staff transitions, departmental memberships or other needs to support the daily operations of the Deputy Director
Research and assist with policy documentation in creating memo outlines under an agreed format for Deputy Director editing, approval and distribution
Performs related duties and responsibilities as assigned

Fulltime

Hr assistant/ junior officer

Are you ready to accelerate your HR career with a global industry leader? Imagin...

Location

United Kingdom , Peterlee

Salary:

14.70 - 18.80 GBP / Hour

Randstad

Expiration Date

July 04, 2026

Requirements

A minimum of ~2 years of relevant HR on-the-job experience
A background in fast-paced, high-volume environments
Experience within the Manufacturing, Automotive, Aerospace, FMCG, or Rail sectors is highly preferred
Experience working within large-scale private sector organisations is strongly preferred over public sector backgrounds
Proficiency in Office 365 applications, standard PC software, and ideally experience with Workday
Exceptional person-to-person skills, robust administrative capabilities, and an absolute commitment to data privacy and GDPR/confidentiality guidelines
Vocational training and a CIPD certification are strongly desired
Knowledge of safety and OSHA regulations is a plus
Candidates must be eligible to live and work in the UK

Job Responsibility

Act as a key point of contact to assist and resolve queries for salaried and hourly employees regarding personnel, policies, wages, and benefits
Lead new employee onboarding and coordinate the employee recognition process
Work closely with managers and the Occupational Health team to monitor, manage, and accurately record employee absences
Assist employees with Workday benefit changes, system access, and password resets
Support and attend exciting STEM and Business Ambassador events
Manage calendars across multiple platforms, schedule meetings, process orders, maintain records, and prepare presentation materials

What we offer

Competitive hourly rate
Incredible work-life balance schedule featuring an early weekend kickoff every single Friday

Fulltime

Senior Administrative Assistant

Our client in the nonprofit sector is seeking a highly skilled and experienced S...

Location

United States , La Mesa

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in senior administrative support, preferably within nonprofit or mission-driven organizations
Strong organizational skills and the ability to manage multiple priorities
Excellent written and verbal communication abilities
Proficiency in Microsoft Office Suite
knowledge of donor management software a plus
High level of professionalism and discretion in handling confidential information
High school diploma required
associate’s or bachelor’s degree preferred

Job Responsibility

Manage executive and team calendars, schedule meetings, and coordinate travel arrangements
Prepare, edit, and distribute correspondence, grant documents, reports, and presentations
Act as the primary point of contact for internal and external stakeholders
Maintain confidential organizational records, databases, and filing systems
Support donor relations, event planning, and project coordination efforts
Mentor and assist junior administrative team members
Assist with onboarding, training, and office procedures
Process invoices, track expenses, and help with basic budget monitoring
Handle sensitive information with professionalism and discretion
Execute special projects and additional duties as assigned

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Sr. Administrative Assistant

Our company is seeking a highly experienced Sr. Administrative Assistant to prov...

Location

United States , San Diego

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience as a Sr. Administrative Assistant or in a similar senior administrative role
Advanced organizational and multitasking skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Excellent communication skills, both written and verbal
Ability to manage multiple priorities and work with discretion
High school diploma required
associate’s or bachelor’s degree preferred

Job Responsibility

Manage schedules, coordinate meetings, and arrange travel for senior executives
Prepare, review, and distribute correspondence, reports, and presentations
Serve as a key contact for internal and external stakeholders, maintaining a professional demeanor
Support confidential projects and ensure sensitive information is handled appropriately
Maintain and improve administrative systems and office procedures
Mentor and assist junior administrative team members
Monitor office supplies, process invoices, and track expenses
Perform special projects and ad hoc duties as assigned

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Senior Administrative Assistant

As a Senior Administrative Assistant, you’ll provide high-level administrative s...

Location

United States , Oakland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years administrative or executive support experience
Strong multitasking and problem-solving skills
Excellent written and verbal communication
Proficiency with Microsoft Office Suite

Job Responsibility

Oversee calendars and arrange meetings/travel
Coordinate office operations and supervise junior staff
Prepare reports and presentations
Handle confidential information

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Junior Assistant QC-Emirati

This position aims to assist in the accurate management of sample data, handle d...

Location

United Arab Emirates , Sharjah

Salary:

Not provided

Soudal

Expiration Date

Until further notice

Requirements

Record and organize sample data in Excel spreadsheets with accuracy and timeliness
Scan and file documents related to the work area (as per request)
Support the implementation and maintenance of 5S activities to ensure an organized and efficient environment
Collaborate with the team to ensure proper management and tracking of information
Carry out any other jobs assigned time to time as per the demands

Job Responsibility

Assist in the accurate management of sample data
Handle documents
Support 5S activities, ensuring an efficient and orderly workflow for the team

What we offer

Competitive remuneration package
International, dynamic environment
Short communication lines
No-nonsense mentality
Numerous opportunities to grow

Junior Practice Assistant (SST) - Real Estate

The Junior Practice Assistant (SST) will provide administrative support and serv...

Location

United Kingdom , Belfast

Salary:

Not provided

Baker McKenzie Italy

Expiration Date

Until further notice

Requirements

Recent graduate or starting a new career with minimal experience in the corporate environment
Proficient in Microsoft Office Suite (i.e., Word, Excel, Outlook, PowerPoint, Access, Teams)
Proactively seek to upskill
Able to provide support to team members
Strong communication skills, both written and verbal
Able to provide continual attention to detail in completing assignments

Job Responsibility

Print and scan materials
Prepare courier packages
Answer phones, route calls, and take messages
Update contacts in Outlook
Book travel arrangements through the Firm’s travel agency
Electronic and hard copy filing
Upload client documents via the SharePoint site or another internet site
Support on client intake (including engagement letters) and billing
Utilize and review materials from Service Centres, to ensure maximum usage of these services and accuracy of output, including Document Services (DCS) and General Admin Services (GAS) (e.g. time entry, expense reimbursements, vendor invoices, and document edits)
Support logistics for external meetings, including the booking of meeting rooms (utilize GAS for internal meetings)

What we offer

comprehensive private health cover
income protection
life assurance
comprehensive employee assistance plan

Fulltime

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Junior Administrative Assistant

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