Jr. Administrative Assistant Job at Robert Half (McLean)

Jr. Administrative Assistant

We are looking for a Jr. Administrative Assistant for an asset management compan...

Location

United States , Cheviot Hills

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proficiency with Microsoft Office applications
Strong attention to detail and the ability to work accurately with high-volume information
Excellent organizational skills with the ability to manage multiple routine tasks efficiently
Clear written and verbal communication skills for internal coordination
Ability to handle administrative responsibilities in a structured, detail-oriented manner
Willingness to learn and contribute in an entry-level support role
prior experience is not required
Demonstrated reliability and respect for diverse work environments

Job Responsibility

Review incoming toll notices, assess each item, and determine the appropriate next steps for resolution
Prepare customer charges for toll-related items through the accounting system and respond to internal requests for supporting details
Maintain accurate records that track received violations, current status, and follow-up actions
Process insurance correspondence, including cancellation notices, and upload documentation into company records
Examine parking citations and similar notices, then coordinate payment handling when required
Sort departmental mail and route materials to the appropriate team members in a timely manner
Assist with reporting, data entry, and other administrative tasks that help keep the department organized and efficient
Provide additional operational support to management and the broader team as assigned

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Jr. Administrative Assistant

We are looking for a detail-oriented and proactive Jr. Administrative Assistant ...

Location

United States , Boston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in calendar management and scheduling
Strong administrative skills with a keen attention to detail
Familiarity with travel booking procedures and tools
Ability to handle document preparation and export processes accurately
Excellent communication skills, both written and verbal
Proficiency in using office software and tools, including Microsoft Office
Capacity to multitask and prioritize tasks effectively
Strong organizational and time-management abilities

Job Responsibility

Manage and maintain calendars, including scheduling meetings and appointments
Provide administrative support to ensure efficient office operations
Coordinate and book travel arrangements, including flights, accommodations, and itineraries
Handle the preparation and export of documents, ensuring accuracy and compliance
Facilitate conference calls by coordinating schedules and managing communication tools
Maintain a system for organizing and tracking important files and records
Assist in compiling reports and presentations for team meetings
Act as a point of contact for internal and external communications
Perform general office duties such as filing, scanning, and data entry

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Parttime

Jr. Administrative Assistant

Our company is seeking a motivated and detail-oriented Jr. Administrative Assist...

Location

United States , Chantilly

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Strong adaptability and willingness to learn new tasks and technologies
Excellent verbal and written communication abilities
High level of organization and attention to detail
Proficient in Microsoft Office Suite
Critical thinking and problem-solving abilities
Customer service mindset
Exceptional attention to detail

Job Responsibility

Provide general administrative support such as answering phones, scheduling meetings, and managing correspondence
Assist in the preparation of reports, presentations, and documentation
Maintain electronic and physical filing systems
Perform data entry and process incoming requests or inquiries
Support front office operations, including greeting visitors and coordinating supplies
Collaborate with internal teams to help advance strategic initiatives
Participate in project coordination and workflow management

What we offer

Significant opportunities for advancement within the company
medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Jr. Administrative Assistant

We are looking for a detail-oriented Jr. Administrative Assistant to join our te...

Location

United States , Mclean

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in administrative roles, preferably with event coordination responsibilities
1 year of event coordination, planning experience
Great communication skills and personality
Strong skills in event planning, including venue booking and travel arrangements
Proficiency in Microsoft Office Suite, especially PowerPoint and Excel
Exceptional communication and interpersonal skills
Ability to manage multiple tasks simultaneously with high attention to detail
Proven ability to work collaboratively in a team-oriented environment
Familiarity with processing expenses and invoices
Demonstrated ability to handle event-related logistics efficiently

Job Responsibility

Coordinate event logistics, including booking venues, arranging hotel accommodations, and managing conference planning
Assist with expense and invoice processing related to events and team activities
Provide administrative support to the team, including scheduling meetings and maintaining records
Prepare high-quality presentations using Microsoft PowerPoint and manage data in Excel
Serve as the primary point of contact for event-related inquiries and ensure all details are handled efficiently
Collaborate with team members to ensure seamless execution of conferences and other events
Maintain accurate documentation and tracking of event plans and administrative tasks
Conduct research and provide recommendations for event venues and travel arrangements
Handle correspondence and support communication efforts within the team
Ensure compliance with organizational policies and standards in all administrative tasks

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Jr. Administrative Assistant

We are looking for a detail-oriented Jr. Administrative Assistant to join our te...

Location

United States , Fairfax

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in a similar administrative role
Strong communication skills to interact effectively with coworkers and clients
Ability to thrive in high-pressure environments and manage multiple tasks simultaneously
Exceptional organizational skills and attention to detail
Capability to follow instructions and adapt to constructive feedback
Attentive approach and ability to maintain a neat work area

Job Responsibility

Prepare and finalize service invoices for multiple automotive dealerships, ensuring accuracy in labor and parts billing
Verify warranty labor costs and repairs, ensuring compliance with manufacturer guidelines and avoiding redundancies
Communicate with service managers, advisors, and technicians to ensure adherence to policies and procedures
Double-check ticket details, including hours and spelling, while accommodating any necessary changes
Access and compile reports from computer files as requested by supervisors
Maintain a neat appearance and organize the workspace efficiently
Manage a high-paced work environment with multiple moving parts, ensuring tasks are completed in a timely manner
Handle incoming calls from technicians and service advisors while juggling various priorities
Follow company procedures and standards to deliver high-quality administrative support

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Jr. Administrative Assistant

Our client, a 5-star hotel located in Beverly Hills, is looking for a detail-ori...

Location

United States , Beverly Hills

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated proficiency in basic office skills, including typing and printing
Strong attention to detail and ability to work accurately under tight deadlines
Effective organizational skills to handle multiple tasks simultaneously
Ability to work collaboratively within a team environment
Prior experience in an administrative or event support role is preferred
Availability to work Monday through Friday during specified hours

Job Responsibility

Prepare and organize guest lists by accurately retyping and formatting information
Print essential materials such as menu inserts and personalized name tags for event attendees
Assemble and package gift bags with attention to detail and presentation
Coordinate administrative tasks to ensure smooth event operations
Maintain an organized workspace and manage supplies required for event preparation
Provide timely updates to supervisors regarding progress and any challenges encountered
Assist with miscellaneous administrative duties as needed throughout the event process

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Jr. Administrative Assistant

We are looking for a Jr. Administrative Assistant to join our team in Cincinnati...

Location

United States , Cincinnati

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in administrative or assistant roles, preferably within a manufacturing environment
Proficiency in calendar management and scheduling tools
Familiarity with import/export documentation processes
Strong customer service skills with the ability to handle inquiries professionally
Excellent organizational abilities and attention to detail
Competence in receptionist tasks, including managing calls and visitors
Experience with data entry and maintaining accurate records
Understanding of logistics coordination and related processes

Job Responsibility

Organize and manage calendars, appointments, and schedules to ensure smooth daily operations
Provide administrative support to various departments, handling tasks with accuracy and efficiency
Prepare and process import and export documentation in compliance with regulations
Act as a liaison for customer inquiries, providing timely and thorough assistance
Perform receptionist duties, including greeting visitors and managing incoming calls
Input and maintain accurate data in company systems and databases
Coordinate logistics and shipping activities to meet deadlines and maintain workflow

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Jr. Executive Assistant

Our client, a well-known entertainment company located in Beverly Hills, is seek...

Location

United States , Beverly Hills

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of executive assistant experience
Experience coordinating meetings and managing related logistics
Strong knowledge of Microsoft Office Suite
Excellent communication skills, both written and verbal
Ability to multitask and prioritize tasks in a fast-paced environment
High level of attention to detail and commitment to accuracy
Ability to maintain confidentiality at all times and demonstrate a strong focus on detail

Job Responsibility

Provide comprehensive support to Marketing Department
Take charge of high-volume scheduling and calendar management
Coordinate cross-functional projects
Assist with meeting and event planning
Handle phone support
Handle travel arrangements
Handle expense reporting
Edit and prepare various materials and documents

What we offer

Medical, vision, dental, and life and disability insurance
Eligible to enroll in company 401(k) plan

Fulltime

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