Jr. Administrative Assistant Job at Robert Half (Fairfax)

Jr. Administrative/Personal Assistant

We are offering a contract to hire employment opportunity for a Jr. Administrati...

Location

United States , Fort Lauderdale

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Valid driver's license and car
1-2 years of recent administrative or personal assistance experience
Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook
Experience with answering inbound and outbound calls
Strong customer service skills
Experience with data entry tasks
Ability to manage email correspondence efficiently
Proven ability to schedule appointments and manage calendars
Experience with booking travel arrangements and completing expense reports
Strong verbal and written communication skills

Job Responsibility

Perform administrative duties as assigned by the Senior Executive Administrator and Chief Administrative Officer
Manage complex and highly confidential information with strict professionalism
Display a high degree of personal organization and self-management, adjusting quickly to changes in task demands
Maintain a friendly and professional demeanor while interacting with staff
Handle tasks related to both work and personal matters
Conduct local tasks as required, hence must be located within the Greater Ft. Lauderdale area
Utilize skills such as answering inbound calls, providing customer service, data entry, email correspondence, scheduling appointments, and booking travel arrangements
Complete expense reports accurately and efficiently
Utilize Microsoft Office applications including Excel, Outlook, PowerPoint, and Word effectively

What we offer

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan

Fulltime

Jr. Administrative Assistant

We are looking for a Jr. Administrative Assistant to join our team in Cincinnati...

Location

United States , Cincinnati

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in administrative or assistant roles, preferably within a manufacturing environment
Proficiency in calendar management and scheduling tools
Familiarity with import/export documentation processes
Strong customer service skills with the ability to handle inquiries professionally
Excellent organizational abilities and attention to detail
Competence in receptionist tasks, including managing calls and visitors
Experience with data entry and maintaining accurate records
Understanding of logistics coordination and related processes

Job Responsibility

Organize and manage calendars, appointments, and schedules to ensure smooth daily operations
Provide administrative support to various departments, handling tasks with accuracy and efficiency
Prepare and process import and export documentation in compliance with regulations
Act as a liaison for customer inquiries, providing timely and thorough assistance
Perform receptionist duties, including greeting visitors and managing incoming calls
Input and maintain accurate data in company systems and databases
Coordinate logistics and shipping activities to meet deadlines and maintain workflow

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

New

Jr Construction Project Coordinator

Join JLL's elite JBS PDS (Project Delivery Services) team as a Project Coordinat...

Location

Costa Rica , Belen

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Bachelor's degree in Construction Management, Civil Engineering, Architecture, Business Administration, or related field (Associate degree with relevant experience in construction support, project coordination, or administrative roles considered)
1+ years of experience in construction support, project coordination, administrative assistance, or related support roles
Basic proficiency in project management tools (AdaptiveWork, Ingenious, Microsoft Project, Smartsheet) for construction project support and tracking
Basic navigation of construction management systems (Procore, PlanGrid) for documentation support and project coordination
Advanced Microsoft Office Suite skills for project documentation, reporting, and administrative support with proficient use of SharePoint and Teams
Strong attention to detail for accurate documentation management and systematic administrative support with proven administrative skills
Clear communication abilities for coordination with construction teams, administrative support functions, and internal operations

Job Responsibility

Provide administrative support to Project Managers across construction project phases including documentation assistance, schedule organization, milestone tracking, and basic project coordination activities
Maintain construction project documentation including permits, inspections, project files, construction drawings, specifications, and deliverables in organized systems using SharePoint, Teams, and construction management platforms
Assist Project Managers with internal team coordination, meeting scheduling, communication support, and construction progress coordination activities on behalf of Project Managers
Help with construction budget tracking assistance and basic financial coordination activities throughout project lifecycles using administrative tools like Certinia
Assist with construction project performance tracking, basic progress monitoring support, quality documentation, and adherence to established procedures
Coordinate internal communication and facilitate basic communication coordination between Project Managers, internal construction support teams, and cross-functional departments
Organize project files, maintain construction documents, support document workflows, and provide Project Managers with organized project information and administrative assistance

Fulltime

Jr. Administrative Assistant

Our client, a 5-star hotel located in Beverly Hills, is looking for a detail-ori...

Location

United States , Beverly Hills

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated proficiency in basic office skills, including typing and printing
Strong attention to detail and ability to work accurately under tight deadlines
Effective organizational skills to handle multiple tasks simultaneously
Ability to work collaboratively within a team environment
Prior experience in an administrative or event support role is preferred
Availability to work Monday through Friday during specified hours

Job Responsibility

Prepare and organize guest lists by accurately retyping and formatting information
Print essential materials such as menu inserts and personalized name tags for event attendees
Assemble and package gift bags with attention to detail and presentation
Coordinate administrative tasks to ensure smooth event operations
Maintain an organized workspace and manage supplies required for event preparation
Provide timely updates to supervisors regarding progress and any challenges encountered
Assist with miscellaneous administrative duties as needed throughout the event process

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Jr. Administrative Assistant

We are looking for a Jr. Administrative Assistant to join our team in Morristown...

Location

United States , Morristown

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 1 year of experience in administrative support or a related role
Strong organizational skills with the ability to manage multiple tasks simultaneously
Excellent communication skills, both written and verbal, for effective interaction with vendors and team members
Proficiency in handling service desk tickets and resolving inquiries
Experience with ordering office supplies and managing inventory
Ability to work collaboratively in a team-oriented environment
Detail-oriented approach to ensure accurate documentation and follow-through

Job Responsibility

Coordinate with building management to address maintenance issues and ensure timely resolution
Manage office supply inventory, including ordering water and other essentials to maintain an organized workspace
Handle general office operations to ensure a productive and efficient environment for employees
Respond to vendor inquiries by obtaining necessary documents and addressing transaction-related questions
Follow up on submitted service tickets, ensuring all issues are resolved promptly
Submit required documentation and track progress until completion
Support employees by addressing technical concerns and liaising with external service providers
Assist in maintaining accurate records and documentation related to office activities
Identify opportunities for process improvements and implement solutions to enhance efficiency

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Jr. Administrative Assistant

We are looking for a motivated Jr. Administrative Assistant to join our team in ...

Location

United States , Morristown

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 1 year of experience in administrative support or a similar role
Strong organizational skills with the ability to manage multiple tasks effectively
Proficiency in handling service desk tickets and following up on resolutions
Experience ordering office supplies and maintaining inventory
Excellent communication skills for liaising with vendors and building management
Detail-oriented approach to managing documents and tracking transactions
Ability to work independently and proactively address challenges
Familiarity with basic office technology and tools to support daily operations

Job Responsibility

Coordinate communication with the building landlord to address maintenance issues and other facility-related concerns
Manage office supply orders, including water and other essentials, to maintain a well-stocked and functional workspace
Perform general office support duties to ensure seamless daily operations for employees
Handle technical inquiries from vendors, including acquiring required documents related to processed transactions
Monitor and follow up on submitted service tickets to ensure timely resolution
Submit necessary documentation to resolve outstanding issues and track progress until completion
Maintain organization and efficiency in office operations by proactively addressing logistical needs
Collaborate with colleagues and vendors to streamline office processes and enhance productivity

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Finance Manager

JR Automation, a Hitachi Group Company, is driven to deliver customer success wo...

Location

United States , Ogden

Salary:

Not provided

JR Automation

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Accounting/Finance or related field
5+ years of Finance and/or Accounting experience in a manufacturing environment
Experience in Project Accounting
Advanced proficiency in Microsoft Excel, including complex formulas, pivot tables, and data visualization tools
Strong analytical skills with the ability to interpret and present financial data effectively
Experience with financial modeling, forecasting, and budgeting
Familiarity with financial software and ERP systems
Strong communication and interpersonal skills
Strong leadership skills

Job Responsibility

Financial support for the Division Managers, acting as the internal Division business consultant for the Division Managers, with a focus on improving the Division's performance (both financial and operational) and connecting the Division performance to the overall gross profit & EBITDA performance of JR Automation
Responsible for all reporting and analysis of financial results related to the Division
Responsible for engaging with the Accounting Team during the monthly close process and assisting with the related entries and reconciliations and the continuous improvement of those tasks and activities
Responsible for the preparation of monthly financial forecasts for the Division
Responsible for the preparation of the Division Annual Operating Plan (AOP) and related processes, which includes collaboration with the Division Managers and support of the Director of Finance in the strategic planning process
Responsible for working capital management through engagement with the Division Managers during the quote process to assist with credit terms negotiations
Responsible for driving financial process enhancements which includes the implementation of Lean Accounting methodologies, financial continuous improvement activities and participation in Division continuous improvement events and a link of those activities to the financial results of the Division
Provide support to the Project Managers regarding the WIP and Capacity reviews for each job within your respective Division, which drives monthly revenue recognition (% of completion method)
Provide support to the Director of Finance and Controller for the continuous improvement of JR Automation IT systems and related management reporting for the Division
Responsible for engaging with the other Division Finance Managers (peers) to ensure consistent accounting processes, analysis and reports are in place throughout JR Automation

Jr. Executive Assistant

We are looking for a proactive and detail-oriented Jr. Executive Assistant to pr...

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proficiency in basic office skills, including organization and communication
Ability to coordinate meetings and manage schedules effectively
Strong knowledge of Microsoft Office Suite
Excellent multitasking and time management abilities
Strong interpersonal skills to communicate effectively with team members and executives
Attention to detail and ability to maintain accurate records
Commitment to handling confidential information with discretion

Job Responsibility

Organize and coordinate meetings, including scheduling, preparing agendas, and ensuring follow-up actions are completed
Assist in managing executive calendars and prioritize appointments effectively
Handle incoming communications, including emails and calls, ensuring timely responses
Support daily office operations by managing supplies and equipment
Prepare reports, presentations, and other materials as requested by executives
Collaborate with team members to ensure seamless workflow and communication
Maintain a high level of confidentiality when handling sensitive information
Troubleshoot and resolve minor office issues to support efficient operations

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Jr. Administrative Assistant

Robert Half

Location:
United States , Fairfax

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
March 13, 2026

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