CrawlJobs Logo

Jr. Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

Location Icon

Location:
United States , Cheviot Hills

Category Icon
Category:
Office Administration

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

Not provided
Save Job
Save Icon
Apply Position

Job Description:

We are looking for a Jr. Administrative Assistant for an asset management company in West LA. This is a contract to hire position focused on administrative coordination, document handling, and accurate tracking of violation and insurance-related records. The ideal candidate is organized, attentive to detail, and comfortable managing routine office tasks while supporting day-to-day departmental operations. This is an onsite role, and the firm offers growth opportunities for motivated candidates.

Job Responsibility:

  • Review incoming toll notices, assess each item, and determine the appropriate next steps for resolution
  • Prepare customer charges for toll-related items through the accounting system and respond to internal requests for supporting details
  • Maintain accurate records that track received violations, current status, and follow-up actions
  • Process insurance correspondence, including cancellation notices, and upload documentation into company records
  • Examine parking citations and similar notices, then coordinate payment handling when required
  • Sort departmental mail and route materials to the appropriate team members in a timely manner
  • Assist with reporting, data entry, and other administrative tasks that help keep the department organized and efficient
  • Provide additional operational support to management and the broader team as assigned

Requirements:

  • Proficiency with Microsoft Office applications
  • Strong attention to detail and the ability to work accurately with high-volume information
  • Excellent organizational skills with the ability to manage multiple routine tasks efficiently
  • Clear written and verbal communication skills for internal coordination
  • Ability to handle administrative responsibilities in a structured, detail-oriented manner
  • Willingness to learn and contribute in an entry-level support role
  • prior experience is not required
  • Demonstrated reliability and respect for diverse work environments
What we offer:
  • medical, vision, dental, and life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 04, 2026

Work Type:
On-site work
Icon
Robert Half - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Jr. Administrative Assistant

Jr. Administrative/Personal Assistant

We are offering a contract to hire employment opportunity for a Jr. Administrati...
Location
Location
United States , Fort Lauderdale
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Valid driver's license and car
  • 1-2 years of recent administrative or personal assistance experience
  • Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook
  • Experience with answering inbound and outbound calls
  • Strong customer service skills
  • Experience with data entry tasks
  • Ability to manage email correspondence efficiently
  • Proven ability to schedule appointments and manage calendars
  • Experience with booking travel arrangements and completing expense reports
  • Strong verbal and written communication skills
Job Responsibility
Job Responsibility
  • Perform administrative duties as assigned by the Senior Executive Administrator and Chief Administrative Officer
  • Manage complex and highly confidential information with strict professionalism
  • Display a high degree of personal organization and self-management, adjusting quickly to changes in task demands
  • Maintain a friendly and professional demeanor while interacting with staff
  • Handle tasks related to both work and personal matters
  • Conduct local tasks as required, hence must be located within the Greater Ft. Lauderdale area
  • Utilize skills such as answering inbound calls, providing customer service, data entry, email correspondence, scheduling appointments, and booking travel arrangements
  • Complete expense reports accurately and efficiently
  • Utilize Microsoft Office applications including Excel, Outlook, PowerPoint, and Word effectively
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • Eligibility to enroll in company 401(k) plan
  • Fulltime
Read More
Arrow Right

Jr. Administrative Assistant

We are looking for a Jr. Administrative Assistant to join our team in Cincinnati...
Location
Location
United States , Cincinnati
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience in administrative or assistant roles, preferably within a manufacturing environment
  • Proficiency in calendar management and scheduling tools
  • Familiarity with import/export documentation processes
  • Strong customer service skills with the ability to handle inquiries professionally
  • Excellent organizational abilities and attention to detail
  • Competence in receptionist tasks, including managing calls and visitors
  • Experience with data entry and maintaining accurate records
  • Understanding of logistics coordination and related processes
Job Responsibility
Job Responsibility
  • Organize and manage calendars, appointments, and schedules to ensure smooth daily operations
  • Provide administrative support to various departments, handling tasks with accuracy and efficiency
  • Prepare and process import and export documentation in compliance with regulations
  • Act as a liaison for customer inquiries, providing timely and thorough assistance
  • Perform receptionist duties, including greeting visitors and managing incoming calls
  • Input and maintain accurate data in company systems and databases
  • Coordinate logistics and shipping activities to meet deadlines and maintain workflow
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
Read More
Arrow Right

Jr Construction Project Coordinator

Join JLL's elite JBS PDS (Project Delivery Services) team as a Project Coordinat...
Location
Location
Costa Rica , Belen
Salary
Salary:
Not provided
jll.com Logo
JLL
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor's degree in Construction Management, Civil Engineering, Architecture, Business Administration, or related field (Associate degree with relevant experience in construction support, project coordination, or administrative roles considered)
  • 1+ years of experience in construction support, project coordination, administrative assistance, or related support roles
  • Basic proficiency in project management tools (AdaptiveWork, Ingenious, Microsoft Project, Smartsheet) for construction project support and tracking
  • Basic navigation of construction management systems (Procore, PlanGrid) for documentation support and project coordination
  • Advanced Microsoft Office Suite skills for project documentation, reporting, and administrative support with proficient use of SharePoint and Teams
  • Strong attention to detail for accurate documentation management and systematic administrative support with proven administrative skills
  • Clear communication abilities for coordination with construction teams, administrative support functions, and internal operations
Job Responsibility
Job Responsibility
  • Provide administrative support to Project Managers across construction project phases including documentation assistance, schedule organization, milestone tracking, and basic project coordination activities
  • Maintain construction project documentation including permits, inspections, project files, construction drawings, specifications, and deliverables in organized systems using SharePoint, Teams, and construction management platforms
  • Assist Project Managers with internal team coordination, meeting scheduling, communication support, and construction progress coordination activities on behalf of Project Managers
  • Help with construction budget tracking assistance and basic financial coordination activities throughout project lifecycles using administrative tools like Certinia
  • Assist with construction project performance tracking, basic progress monitoring support, quality documentation, and adherence to established procedures
  • Coordinate internal communication and facilitate basic communication coordination between Project Managers, internal construction support teams, and cross-functional departments
  • Organize project files, maintain construction documents, support document workflows, and provide Project Managers with organized project information and administrative assistance
  • Fulltime
Read More
Arrow Right

Jr. Administrative Assistant

Our client, a 5-star hotel located in Beverly Hills, is looking for a detail-ori...
Location
Location
United States , Beverly Hills
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Demonstrated proficiency in basic office skills, including typing and printing
  • Strong attention to detail and ability to work accurately under tight deadlines
  • Effective organizational skills to handle multiple tasks simultaneously
  • Ability to work collaboratively within a team environment
  • Prior experience in an administrative or event support role is preferred
  • Availability to work Monday through Friday during specified hours
Job Responsibility
Job Responsibility
  • Prepare and organize guest lists by accurately retyping and formatting information
  • Print essential materials such as menu inserts and personalized name tags for event attendees
  • Assemble and package gift bags with attention to detail and presentation
  • Coordinate administrative tasks to ensure smooth event operations
  • Maintain an organized workspace and manage supplies required for event preparation
  • Provide timely updates to supervisors regarding progress and any challenges encountered
  • Assist with miscellaneous administrative duties as needed throughout the event process
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
Read More
Arrow Right

Jr. Administrative Assistant

We are looking for a detail-oriented Jr. Administrative Assistant to join our te...
Location
Location
United States , Mclean
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 1 year of experience in administrative roles, preferably with event coordination responsibilities
  • 1 year of event coordination, planning experience
  • Great communication skills and personality
  • Strong skills in event planning, including venue booking and travel arrangements
  • Proficiency in Microsoft Office Suite, especially PowerPoint and Excel
  • Exceptional communication and interpersonal skills
  • Ability to manage multiple tasks simultaneously with high attention to detail
  • Proven ability to work collaboratively in a team-oriented environment
  • Familiarity with processing expenses and invoices
  • Demonstrated ability to handle event-related logistics efficiently
Job Responsibility
Job Responsibility
  • Coordinate event logistics, including booking venues, arranging hotel accommodations, and managing conference planning
  • Assist with expense and invoice processing related to events and team activities
  • Provide administrative support to the team, including scheduling meetings and maintaining records
  • Prepare high-quality presentations using Microsoft PowerPoint and manage data in Excel
  • Serve as the primary point of contact for event-related inquiries and ensure all details are handled efficiently
  • Collaborate with team members to ensure seamless execution of conferences and other events
  • Maintain accurate documentation and tracking of event plans and administrative tasks
  • Conduct research and provide recommendations for event venues and travel arrangements
  • Handle correspondence and support communication efforts within the team
  • Ensure compliance with organizational policies and standards in all administrative tasks
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
Read More
Arrow Right

Jr. Administrative Assistant

We are looking for a motivated Jr. Administrative Assistant to join our team in ...
Location
Location
United States , Morristown
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum of 1 year of experience in administrative support or a similar role
  • Strong organizational skills with the ability to manage multiple tasks effectively
  • Proficiency in handling service desk tickets and following up on resolutions
  • Experience ordering office supplies and maintaining inventory
  • Excellent communication skills for liaising with vendors and building management
  • Detail-oriented approach to managing documents and tracking transactions
  • Ability to work independently and proactively address challenges
  • Familiarity with basic office technology and tools to support daily operations
Job Responsibility
Job Responsibility
  • Coordinate communication with the building landlord to address maintenance issues and other facility-related concerns
  • Manage office supply orders, including water and other essentials, to maintain a well-stocked and functional workspace
  • Perform general office support duties to ensure seamless daily operations for employees
  • Handle technical inquiries from vendors, including acquiring required documents related to processed transactions
  • Monitor and follow up on submitted service tickets to ensure timely resolution
  • Submit necessary documentation to resolve outstanding issues and track progress until completion
  • Maintain organization and efficiency in office operations by proactively addressing logistical needs
  • Collaborate with colleagues and vendors to streamline office processes and enhance productivity
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Jr. Administrative Assistant

We are looking for a detail-oriented and proactive Jr. Administrative Assistant ...
Location
Location
United States , Boston
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience in calendar management and scheduling
  • Strong administrative skills with a keen attention to detail
  • Familiarity with travel booking procedures and tools
  • Ability to handle document preparation and export processes accurately
  • Excellent communication skills, both written and verbal
  • Proficiency in using office software and tools, including Microsoft Office
  • Capacity to multitask and prioritize tasks effectively
  • Strong organizational and time-management abilities
Job Responsibility
Job Responsibility
  • Manage and maintain calendars, including scheduling meetings and appointments
  • Provide administrative support to ensure efficient office operations
  • Coordinate and book travel arrangements, including flights, accommodations, and itineraries
  • Handle the preparation and export of documents, ensuring accuracy and compliance
  • Facilitate conference calls by coordinating schedules and managing communication tools
  • Maintain a system for organizing and tracking important files and records
  • Assist in compiling reports and presentations for team meetings
  • Act as a point of contact for internal and external communications
  • Perform general office duties such as filing, scanning, and data entry
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
  • Parttime
Read More
Arrow Right

Jr. Administrative Assistant

We are looking for a detail-oriented Jr. Administrative Assistant to join our te...
Location
Location
United States , Fairfax
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 1 year of experience in a similar administrative role
  • Strong communication skills to interact effectively with coworkers and clients
  • Ability to thrive in high-pressure environments and manage multiple tasks simultaneously
  • Exceptional organizational skills and attention to detail
  • Capability to follow instructions and adapt to constructive feedback
  • Attentive approach and ability to maintain a neat work area
Job Responsibility
Job Responsibility
  • Prepare and finalize service invoices for multiple automotive dealerships, ensuring accuracy in labor and parts billing
  • Verify warranty labor costs and repairs, ensuring compliance with manufacturer guidelines and avoiding redundancies
  • Communicate with service managers, advisors, and technicians to ensure adherence to policies and procedures
  • Double-check ticket details, including hours and spelling, while accommodating any necessary changes
  • Access and compile reports from computer files as requested by supervisors
  • Maintain a neat appearance and organize the workspace efficiently
  • Manage a high-paced work environment with multiple moving parts, ensuring tasks are completed in a timely manner
  • Handle incoming calls from technicians and service advisors while juggling various priorities
  • Follow company procedures and standards to deliver high-quality administrative support
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
  • Fulltime
Read More
Arrow Right