Jewellery & Accessories Production Coordinator Job at Aspinal of London (Fernhurst)

Job Description

Aspinal of London are looking for a Jewellery & Accessories Production Coordinator to support the Head of Production on delivering the Jewellery and Accessories product from development sign off hand over through to launch, maintaining on time delivery of 97% ensuring the product meets all key stakeholders’ milestones in terms of delivery and margin from all global partners.

Job Responsibility

To build strong relationships with all AOL suppliers in order to achieve 97% on time delivery
Accurate and prompt placement of the season master buys post buy hand over from the Head of Production, actively tracking into the business from then
Responsible for the direct reorders and top ups as required, ensuring the business needs are met and raising concern to the Head of when needed
To ensure POs are raised correctly and accurately, monitoring throughout the season so not to jeopardise delivery
To hold full ownership of the jewellery critical path management throughout the production process start to end, working closely with the Jewellery Product Manager from hand over to store launch
To be conscious and support the photography process, supporting the Product Manager where needed to ensure all images online are respective of the product
Ensuring that the system, bible and Pos are always up to date and accurate with all live prices
Freight Spend and Tracking, to own the freight tracker sheet and accurately record all spend data reporting out on a monthly basis the updated spend
Ensuring the stock arrives to the Aspinal level of quality, supporting the product team with packaging SOP and enforcing the QC checks
Handling all Assay communication, delivery and purchase orders to ensure prompt accurate turn around back into the business
All invoices relating to product category
Ensure all PO supplier information is correct and sent in a timely manner
Proactively collate all information to report out correct delivery information to the business
Be proactive in replying to all pending questions within 24hours
Partner with logistics in achieving budget targets, analysing freight and forward planning shipment bookings
Own the freight tracker for the jewellery and accessories product group, ensuring all costs are accounted for and the best method of movement is planned
Be dedicated to the goal of on time delivery, supporting the Head of Production with the communication with suppliers and owning your categories full communication
Actively chase in the PPs to ensure are sent in good time, comments are turned around in a timely manner and in line with the business vision
Buy hand over to delivery intake full ownership
Soley responsible for all top ups / reorders required, ensuring that the live prices are recorded within the production bible and the system is 100% accurate at all times
Ensure CP’s are called in on a weekly basis
To own the PO Schedule and to accurately update the system, understanding it is a key tool for the wider business
To hold weekly calls to the suppliers to have full visibility of the production life cycle and expected completion dates
To forward think and pre book capacity with the supplier as and when required
Manage the full cycle of the Assay office process, ensuring the delivery is turned around within the timeframe needed, costs, purchase orders and freight are accurately managed and the stock arrives back in the agreed packaging SOP to ensure quality standard expectations continue to be met
Uploading orders onto NAV and ensuring information is accurate once confirmed by the Head of
Confirming with suppliers that PO’s have been logged and requirements have been passed to the Raw Materials Team
Always ensuring Aspinal systems (NAV, bible, trackers) are updated with the most recent information
Ensuring all invoices are matched within 48hours, noting the impact on the business if not done so
Notifying the Head of of any discrepancies or issues should they arise
Having a clear understanding of Aspinal’s quality standards & handling any quality issues with the support of the team

Requirements

Jewellery Background is desirable
Experience in Production Coordination
Ability to Travel
Strong Excel Skills
NAV experience advantageous but not essential
Self motivated
Personal time management and prioritisation
Strong communication skill with Aspinal team departments as well as suppliers
Attention to detail

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Jewellery & Accessories Production Coordinator

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