It Purchasing, Contracts & Administrative Executive Job at Boots (Nottingham)

Purchasing Executive

You will be joining a highly regarded market leader operating within the advance...

Location

Malaysia , Cyberjaya

Salary:

3500.00 - 5000.00 RM / Month

Randstad

Expiration Date

August 07, 2026

Requirements

Proven end-to-end procurement experience focusing primarily on indirect materials and services
Professional background within a high-tech manufacturing environment, ideally from the solar or semiconductor sectors
Strong negotiation capabilities and the confidence to take complete ownership of procurement outcomes
Ability to interpret technical specifications and manage contract lifecycle administration effectively
Demonstrated competency in managing local supplier portfolios and driving process optimization
Bachelor Degree

Job Responsibility

Take full ownership of the end-to-end procurement lifecycle for indirect materials
Execute the complete sourcing and purchasing process to ensure timely and cost-effective acquisition of required indirect materials
Lead commercial contract negotiations and establish clear terms to maximize financial efficiency and reduce operational risks
Manage supplier performance and build long-term relationships with vendors to maintain supply chain continuity
Monitor market trends and material cost drivers to provide data-driven insights for strategic procurement planning
Collaborate with internal teams to track transactional records and ensure total compliance with corporate governance frameworks

Fulltime

Executive Administrative Assistant

The Executive Assistant will provide administrative support to Global Risk & Com...

Location

United States , New York

Salary:

31.49 - 49.28 USD / Hour

Amex

Expiration Date

Until further notice

Requirements

Proven experience (at least 4 years) working in a fast-paced, complex, and dynamic environment with executives
Excellent organizational, administrative, and interpersonal skills, demonstrating good judgment in dealing with senior executive offices and key stakeholders
Strong attention to detail with timely follow-up
Excellent communication (oral, written, listening) skills, a positive attitude and solution-oriented demeanor
Strong sense of integrity with ability to handle confidential and sensitive information with discretion
Ability to prioritize multiple tasks with minimal guidance and to proactively identify and resolve issues
Strong calendar management expertise and a working knowledge of common administrative systems and processes (e.g., purchasing, travel, expense management, etc)
Proficiency in Microsoft Outlook and Microsoft Office, including Word, Excel and PowerPoint
Proactive in anticipating needs of stakeholders and responsive to requests in a timely, efficient manner

Job Responsibility

VP calendar management, including the coordination of complex meetings and events with internal senior leaders and external stakeholders
Support the VPs’ teams with external meetings and conferences, including scheduling, logistics, receiving in-person visitors to the office, and attendance tracking
Maintain email distribution lists
Support colleague engagement activities in coordination with Chiefs of Staff
Prepare, review, and process expense reports, and ensure T&E is in line with company policy and budget
Support team administration including onboarding for new hires, coordinating with real estate, setting up group wide team meetings and coordination of special projects
Process contract invoices and purchase orders in Ariba
Booking and coordinating travel arrangements for VPs
Support other admin responsibilities: ordering supplies, maintaining team org chart, and ad-hoc projects
Build relationships with key partners across the company

What we offer

Competitive base salaries
Bonus incentives
6% Company Match on retirement savings plan
Free financial coaching and financial well-being support
Comprehensive medical, dental, vision, life insurance, and disability benefits
Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy
Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
Free and confidential counseling support through our Healthy Minds program
Career development and training opportunities

Purchasing & Order Management Executive

Unox, a market leader in the production of high-end ovens and certified as a Gre...

Location

Indonesia , North Jakarta

Salary:

Not provided

UNOX

Expiration Date

Until further notice

Requirements

Graduate degree in Administration/Economics/Languages
Excellent knowledge of English and Bahasa Indonesia
Customer service orientation
Proven problem-solving, analytical and decision-making skills
Entry-Level (<2 years)

Job Responsibility

Ensure the accurate and timely issuance of various documents related to the Back Office process
Develop and update operating procedures and guidelines related to the Back Office process
Plan tasks and activities to achieve customer service performance indicators
Handle customer inquiries via phone, email and fax
Work with the Finance department to solve problems related to invoices and payments
Work closely with the Shipping department to ensure timely delivery of each order (prepare loading plans and shipping documents)
Accurately maintain customer database, master records, and sales contract files

What we offer

Paid time off & overtime
Mentorship & coaching
Career growth & training programs
Diversity & inclusion policies
International mobility & relocation support
Team building activities

Fulltime

New

Administrative and Inventory Coordinator

At Cotino®, a Storyliving by Disney™ community, we're creating something entirel...

Location

United States , Rancho Mirage; Palm Desert

Salary:

28.25 USD / Hour

Disney

Expiration Date

Until further notice

Requirements

A valid California Driver's License
6+ months of experience in Administrative Support, Food & Beverage, or Inventory Management roles, or Supply Chain Operations
Flexibility to work early mornings (as early as 5:00 AM), as well as weekends, overnights, and holidays
Experience using inventory management systems and tools
Ability to lift up to 50 lbs. and work in cooler/freezer environments for extended periods
Strong attention to detail with an analytical mindset
Proven ability to track and manage multiple priorities simultaneously
Skilled in building and maintaining reports, trackers, and data tools
Ability to develop and refine Standard Operating Procedures (SOPs) in a fast-paced, evolving environment
adaptable and solutions-oriented

Job Responsibility

Create manage and track purchase orders across multiple business lines
Monitor open POs and resolve discrepancies and aging orders
Partner with leadership and Sourcing to onboard and manage vendors
Determine order quantities based on historical usage demand patterns and operational needs
Receive inspect and validate deliveries for accuracy quality and timeliness
Identify and resolve discrepancies including shortages damages or incorrect shipments
Coordinate with vendors and internal teams to ensure timely resolution of issues
Ensure compliance with food safety and product handling standards
Maintain accurate inventory levels using inventory management systems
Execute inventory transactions including transfers spoilage tracking and adjustments

What we offer

health and savings benefits
educational opportunities
special extras that only Disney can provide
medical financial and other benefits dependent on the level and position offered

Fulltime

New

Executive Assistant

We are seeking a highly organized, proactive, and experienced on-site Executive ...

Location

United States , San Jose

Salary:

97760.00 - 146640.00 USD / Year

AMD

Expiration Date

Until further notice

Requirements

Proven experience supporting senior executives and leadership teams in a complex corporate environment
Experience supporting leaders in a fast-paced company within a sales, marketing, product, engineering, or customer-facing organization
Exceptional organizational, communication, and prioritization skills
Ability to manage multiple high-priority activities simultaneously
Demonstrated ability to exercise independent judgment and initiative
Strong customer service mindset and executive presence
Advanced proficiency with Microsoft 365, Teams, Outlook, PowerPoint, Excel, Word, SharePoint, SAP, and Concur
Ability to collaborate effectively across all levels of the organization
Bachelor's degree or equivalent combination of education and relevant experience

Job Responsibility

Manage and optimize calendars for the Corporate Vice President and designated members of the leadership staff
Coordinate leadership team meetings, staff meetings, offsites, business reviews, executive engagements and support the AMD Events team as needed to deliver customer-facing events
Ensure meeting schedules align with business priorities and maximize leadership effectiveness
Manage executive communications and triage inbound requests appropriately
Coordinate follow-up actions and help drive closure on leadership team commitments
Coordinate domestic and international travel for the Corporate Vice President and senior staff members
Manage travel logistics, itineraries, expenses, and related administrative activities
Support customer engagements, field events, executive briefings, and internal leadership meetings
Partner with stakeholders to coordinate facilities, catering, technology, and event logistics
Create and manage purchase orders for outside services contracts and critical procurement needs for the organization

Fulltime

New

Service Contract Specialist

As a Service Contract Specialist, you take pride in representing Baxter and our ...

Location

United States , Skaneateles Falls

Salary:

49600.00 - 68200.00 USD / Year

Baxter

Expiration Date

Until further notice

Requirements

Bachelor's degree or equivalent experience
1+ year of experience in sales or customer service
Strong organizational skills
Skilled Critical Thinking
Excellent oral, written, and organization skills
Basic to intermediate computer knowledge and keyboard skills
Demonstrated ability to work independently and prioritize tasks
Prior sales, customer service, and or call center experience, preferred
Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time

Job Responsibility

Support the full customer lifecycle by researching accounts, identifying key stakeholders, generating sales opportunities, and assisting with customer onboarding, setup, contracting, and billing for RetinaVue subscriptions and professional services
Prepare sales support materials, service proposals, and customer documentation
collaborate with Sales, Project Managers, and cross-functional teams to develop opportunities and execute service agreements
Manage and maintain Salesforce opportunities, customer master data in SAP, and related business systems to ensure accurate records, data integrity, and process compliance
Execute and monitor subscription billing operations, including daily exception management, monthly invoicing, invoice delivery coordination, purchase order administration, and resolution of customer billing inquiries
Serve as the primary liaison between Sales, Operations, Finance, and other internal departments to support customer needs, troubleshoot issues, and deliver a positive customer experience
Administer contract renewals, IDN annual reviews, multi-year service agreement reconciliations, contract expiration reporting, and RMA billing activities
Maintain expertise in RetinaVue products, services, subscription models, ERP processes, and system integrations to support operational excellence and business continuity
Create and maintain Topcon camera serial numbers and other critical records to ensure device-level traceability and reporting accuracy
Train commercial teams on systems, processes, and billing protocols, while identifying and implementing improvements that reduce billing errors and enhance operational efficiency

What we offer

Medical and dental coverage that start on day one
Insurance coverage for basic life, accident, short-term and long-term disability, and business travel accident insurance
Employee Stock Purchase Plan (ESPP), with the ability to purchase company stock at a discount
401(k) Retirement Savings Plan (RSP), with options for employee contributions and company matching
Flexible Spending Accounts
Educational assistance programs
Paid holidays
Paid time off ranging from 20 to 35 days based on length of service
Family and medical leaves of absence
Paid parental leave

Fulltime

New

Contract Administrator

The Contract Administrator is responsible for the end‑to‑end management of the c...

Location

Germany , Ratingen

Salary:

Not provided

Toshiba EMEA

Expiration Date

September 30, 2026

Requirements

Bachelor’s Degree in Economics, Business Administration or Engineering or related field or equivalent via education and/or work experience
Preferred background in Oil & Gas, Energy, EPC, or Industrial Manufacturing
Demonstrated successful working relationships with clients, suppliers, and other internal and external contacts
Demonstrated continuous improvement in areas of responsibility
Proficiency in MS Word, Excel, Outlook, PowerPoint
Availability to travel domestically and internationally, sometimes with limited notice

Job Responsibility

Review, draft, and manage commercial contracts, framework agreements, NDAs, purchase orders, and related legal documentation
Oversee the contract lifecycle from tendering to project close-out
Ensure compliance with contractual, regulatory, technical, and HSE requirements typical of the O&G sector
Identify, assess, and communicate commercial, legal, and operational risks
Contribute to negotiations with clients, partners, and suppliers
Highlight critical clauses (liquidated damages, performance guarantees, indemnity, warranties, liability caps, change orders)
Conduct the risk assessment and feasibility study for contractual variations (Change Orders) and support Project Manager in discussion with Customer
Support Project Manager in claim and dispute resolution processes
Maintain updated contractual documentation and track all amendments
Work closely with Project Managers to ensure proper execution of contractual requirements regarding timelines, costs, and scope

Fulltime

Lead Contract Manager

Oversee all contract-related activities, ensuring that all contract agreements a...

Location

United States , Montgomery

Salary:

62100.00 - 93200.00 USD / Year

Caddell Construction

Expiration Date

Until further notice

Requirements

Minimum high school diploma/GED
Five to seven years of construction experience in government contracts, or a Four-year degree in construction management, building science, engineering, etc., and two years of construction experience in government contracts
Knowledge of basic computer skills and ability to use Microsoft software – Excel, Microsoft Word and the Access Data Base
Ability to read and negotiate contracts
Ability to read, write and comprehend the English language
Ability to perform financial analysis
Ability to operate office equipment – copier, fax, etc.

Job Responsibility

Oversee all contract-related activities, ensuring that all contract agreements are properly structured, compliant, and aligned with organizational goals
Lead and supervise a team of Contract Managers, in proactively managing the contract administration process, ensuring contract activities are executed efficiently and align with project timelines
Oversee the end-to-end contract procurement process, including the preparation, review, negotiation, and execution of Subcontracts, Purchase Agreements, Purchase Orders, and Material Requisitions
Collaborate with in-house legal, while leading negotiations with subcontractors and suppliers to achieve favorable terms and project objectives
Drive accountability for timely completion of procurement deliverables across the team, by ensuring timely execution of all agreements, and by proactively removing barriers and driving internal and external stakeholders toward completion
Ensure strict adherence to company policies, procedures, and compliance requirements
Develop and maintain contract templates, policies, and procedures
Partner cross-functionally with executive leadership, project management, and procurement staff to support contract strategy, risk mitigation, and operational execution across all projects
Provide strategic analysis and reporting on contract performance, cost impacts, and procurement risks. Deliver clear, actionable briefings to executive leadership to support informed decision-making
Direct financial oversight for assigned projects, including preparation, review, and communication of project financials. Identify variances, trends, and risks, and recommend corrective actions

What we offer

Paid vacations
company paid holidays
company joint funding of medical, dental, and vision insurance
life and disability plans to full-time employees
401k
gym membership reimbursement
use of company condominiums

Fulltime

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It Purchasing, Contracts & Administrative Executive

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