It Purchasing, Contracts & Administrative Executive Job at Boots (Nottingham)

Executive Administrator

We are seeking a highly organised and proactive Executive Administrator to suppo...

Location

Switzerland , Kriens, Kanton Luzern

Salary:

Not provided

Beretta Clima Italia

Expiration Date

Until further notice

Requirements

Several years of experience managing multiple administrative tasks and priorities while providing seamless support to executives and teams
Exceptional organisational, problem-solving, and time-management skills
Proficiency in MS Office Suite (Outlook, Excel, Word, PowerPoint), Concur, fluency in German and English (with excellent written and verbal communication skills)

Job Responsibility

Managing and coordinating executive calendars (schedule meetings, handle logistic)
Arranging flights, preparing itineraries, and managing expense reports accurately and on time
Maintaining organised digital and physical records, incl. contracts, reports/correspondence, while ensuring confidentiality and compliance with company policies
Supporting financial processes (purchase orders, tracking invoices, ensuring timely payments)
Overseeing onboarding of new employees
Being the main point of contact for stakeholders, managing correspondence and preparing meeting materials
Suggesting improvements to administrative processes to increase efficiency and organisation

Contracts Manager

We are in search of a Contracts Manager to oversee our contract lifecycle manage...

Location

United States , Chesterfield

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 3 years of experience in a Contracts Manager role or similar position
Proficiency in using Adobe Acrobat for document management
Demonstrable knowledge of business systems and their integration with contract management
Experience in handling amendments to contracts and agreements
Solid background in Contract Administration, including preparation, review, and revision of contracts
Proven track record in Contract Compliance and ensuring adherence to all contractual obligations
Extensive experience in Contract Management, including managing the execution, analysis, alteration, and revision of contracts
Strong skills in Risk Management, with a focus on identifying potential contractual risks and devising mitigation strategies
Demonstrable experience in Compliance, ensuring all contracts and agreements comply with laws, regulations, and company policies
Proven expertise in Contract Negotiation, with a strong ability to negotiate contract terms and conditions

Job Responsibility

Drive and manage contract renewals and negotiations with high-risk clients
Oversee and maintain contracts, including Master Service Agreements and subordinate agreements
Establish and adhere to document retention policies
Develop and implement risk management strategies while leading assessment activities
Streamline purchase order management and optimize system usage for improved efficiency
Manage the storage of subfirm agreements and resolve any contractual onboarding issues
Facilitate source fee management and ensure proper compensation for sales team
Collaborate cross-functionally to support Accounting through consolidated workflows for assignment changes
Monitor compliance with relevant laws and regulations, establishing monitoring systems and driving continuous improvement
Partner with HR on client-specific requirements including background checks and drug testing.

What we offer

Medical insurance
Vision insurance
Dental insurance
Life and disability insurance
Access to company 401(k) plan
Free online training
Competitive compensation
Temporary and permanent placement solutions.

Fulltime

Senior Executive Assistant

We are searching for an experienced Executive Assistant who is high energy and t...

Location

United States , San Jose

Salary:

107440.00 - 161160.00 USD / Year

AMD

Expiration Date

Until further notice

Requirements

Direct work experience supporting executive-level leaders and executives of our customers
Experience of administrative support at a senior level
Strong organizational and communication skills
ability to work independently as well as part of a team
Ability to use a variety of sophisticated office automation tools and software, including proficiency in PowerPoint, Excel, Word, SharePoint, SAP
Ability to collaborate with different levels of management, customers, and employees to exchange information and take appropriate action
Strong multi-tasking skills
Demonstrated ability to exercise judgment and initiative with a high degree of flexibility and responsiveness
Bachelor’s Degree or equivalent level of experience

Job Responsibility

Own the executive calendar
Prioritize appointments as necessary
Coordinate major offsite meetings and executive travel
Arrange domestic and international travel schedule and reservations
Prepare expense reports and ensure submission in a timely fashion
Interface with members of the management team, customers, and other executive visitors
Redirect inquiries and problems to staff members for response and resolution as necessary
Review and answer mail and inquiries and determine if executive action is required
Exercise judgment and initiative with high degree of flexibility
Set up and maintain propriety files and record retention schedules

Fulltime

Contracts Administrator

This is a great opportunity to be part of a growing organization that provides e...

Location

United States , Minneapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years of experience in contract administration or contract management, or 2 years as an in-house legal assistant or paralegal with experience or strong interest in contract administration
Experience reviewing business service contracts and preparing redlines is preferred
Proficiency in Microsoft Word
Ability to assist with contract negotiations and help ensure compliance with contractual terms
Strong organizational skills with the ability to track and manage contract statuses
Familiarity with common contract types, including master service agreements (MSAs), NDAs, and purchase orders
Excellent attention to detail in reviewing and drafting contract documents

Job Responsibility

Review, draft, and redline contract documents, including purchase orders, terms and conditions, master service agreements (MSAs), amendments, statements of work (SOWs), and NDAs
Ensure contract terms align with company policies and risk tolerance
Gather required documentation and route contracts for internal review and signature
Track and maintain contract status throughout the review and execution process
Serve as a point of contact for internal teams (Sales, Legal, Technical, Procurement) to relay contract information and clarify client requirements
Coordinate and assemble information from internal stakeholders during contract negotiations
Support compliance with contractual requirements and assist with related documentation (e.g., subcontractor compliance)
Assist with additional projects as needed

What we offer

401k (with match)
Health
Dental
Vision
HSA
Long & Short-Term Disability
PTO
Paid Holidays

Lead Contract Manager

Oversee all contract-related activities, ensuring that all contract agreements a...

Location

United States , Montgomery

Salary:

62100.00 - 93200.00 USD / Year

Caddell Construction

Expiration Date

Until further notice

Requirements

Minimum high school diploma/GED
Five to seven years of construction experience in government contracts, or a Four-year degree in construction management, building science, engineering, etc., and two years of construction experience in government contracts
Knowledge of basic computer skills and ability to use Microsoft software – Excel, Microsoft Word and the Access Data Base
Ability to read and negotiate contracts
Ability to read, write and comprehend the English language
Ability to perform financial analysis
Ability to operate office equipment – copier, fax, etc.

Job Responsibility

Oversee all contract-related activities, ensuring that all contract agreements are properly structured, compliant, and aligned with organizational goals
Lead and supervise a team of Contract Managers, in proactively managing the contract administration process, ensuring contract activities are executed efficiently and align with project timelines
Oversee the end-to-end contract procurement process, including the preparation, review, negotiation, and execution of Subcontracts, Purchase Agreements, Purchase Orders, and Material Requisitions
Collaborate with in-house legal, while leading negotiations with subcontractors and suppliers to achieve favorable terms and project objectives
Drive accountability for timely completion of procurement deliverables across the team, by ensuring timely execution of all agreements, and by proactively removing barriers and driving internal and external stakeholders toward completion
Ensure strict adherence to company policies, procedures, and compliance requirements
Develop and maintain contract templates, policies, and procedures
Partner cross-functionally with executive leadership, project management, and procurement staff to support contract strategy, risk mitigation, and operational execution across all projects
Provide strategic analysis and reporting on contract performance, cost impacts, and procurement risks. Deliver clear, actionable briefings to executive leadership to support informed decision-making
Direct financial oversight for assigned projects, including preparation, review, and communication of project financials. Identify variances, trends, and risks, and recommend corrective actions

What we offer

Paid vacations
company paid holidays
company joint funding of medical, dental, and vision insurance
life and disability plans to full-time employees
401k
gym membership reimbursement
use of company condominiums

Fulltime

Contract Administrator

The Contract Administrator will handle all aspects of contract management (feder...

Location

United States , Sanford

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Familiarity with legal requirements, terms and conditions
Ability to maintain organized and detailed records
Strong analytical skills
Attention to detail
Ability to collaborate with internal and external stakeholders

Job Responsibility

Maintain and manage the administration of all universities, consortium, government, purchase agreements and group purchasing organization (GPO) contracts
Analyze and mitigate potential risks that contract changes may pose to the organization
Ensure contracts are executed in accordance with corporate strategies and budget guidelines
Maintaining detailed and up-to-date contracts records and documentation
Ensure that contracts and proposals are properly entered into organizational databases and securely maintained
Review and support process contract renewals, product additions/removals, and price change notifications for group purchasing agencies, universities, and government entities
Negotiate contract terms with internal and external business partners
Prepare monthly/quarterly fee reporting, as required, for GPO / government entities
Ensure all deadlines and conditions described in contracts are met (e.g. payments and shipping)
Accurately reviews and responds to all written and verbal requests made by contractors, customers, or sales representatives for requests for RFQ’s, bids & quotes and proposals in accordance with specifications in a timely manner

What we offer

Medical, vision, dental, and life and disability insurance
Eligible to enroll in our company 401(k) plan
Free online training

Procurement Specialist

The Procurement Specialist is responsible for managing procurement-eligible good...

Location

United States , Chicago

Salary:

75000.00 - 88997.00 USD / Year

Buckeye Valley Family YMCA

Expiration Date

Until further notice

Requirements

Bachelor's degree or equivalent experience in business, finance, supply chain management
3–6 years of experience in procurement, contract administration, or vendor management
Experience with vendor negotiation and relationship management
Ability to interpret contracts, pricing schedules, and scopes of work
Strong analytical and data-driven decision-making skills
Clear communicator with strong stakeholder management skills
Comfortable balancing service orientation with control discipline
Strong Excel skills
Excellent communication, negotiation and collaboration skills

Job Responsibility

Manage intake and review of procurement-eligible purchase requests
Support and lead competitive sourcing activities (RFPs, RFQs, vendor comparisons)
Apply procurement thresholds and approval rules consistently
Advise internal stakeholders on sourcing approaches based on risk and spend
Support and lead negotiations on pricing, terms, and scopes of work
Identify opportunities for cost savings, scope clarity, and risk reduction
Partner with Contract Administration and Legal on contract negotiations
Coordinate contract execution and maintain documentation of key terms
Track renewals and support renewal and re-bid decisions
Manage day-to-day vendor relationships and issue resolution

Fulltime

Contract Administrator I

Responsible for stewarding and administering vendor contracts and/or orders to e...

Location

United States , Spring

Salary:

Not provided

Airswift Sweden

Expiration Date

Until further notice

Requirements

Microsoft Excel and other analysis tools
Experience within a large corporation or complex organizational setting
Experience working with developing businesses, and also Landowner Companies (LANCOs)
Experience in engaging with contractors, in a developing country environment
Experience of using SAP (or other) computerized maintenance management tools
Business and ethics compliance
Understanding of company expectations relating to controls, reporting and compliance
Understanding and knowledge of the local country’s commercial environment, and the role of government and regulatory authorities
Ability to integrate security and community objectives into plans for Service Contracting
Budgetary reporting and analysis skills

Job Responsibility

Create and amend Service Requests for Production Operations contract services providers that exist on Companys SAP system
Create Service Entries for Production Operations contract agreements existing on Companys SAP system
Liaise with Contractor Representatives on a daily basis to address issues that may arise from the placement and amendment of purchase orders and the payment of invoices for work executed against those purchase orders
Provide contract status reports to management for review
Ensure effective contract administration through records management, advice and compliance with procurement, controls, OIMS and business requirements
Provide support to Accounts Payable as required
Coordinate with field personnel and confirm that Contractor performance evaluations (on-going or end-of-service) results are captured for future contract consideration
Work with Contract Advisor and Representatives to identify performance and efficiency improvement opportunities in contracts
Work closely with Procurement on contract renewal, contract award, contract resolutions and contract follow-up action items

Fulltime

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