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IT Project Coordinator

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , San Diego

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Category:
IT - Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for an experienced IT Project Coordinator to join our team on a long-term contract basis in San Diego, California. In this role, you will support the IT department with administrative, project coordination, and reporting tasks, ensuring smooth operations and efficient workflows. This position offers an excellent opportunity for a detail-oriented individual to contribute to the success of IT initiatives while collaborating across departments.

Job Responsibility:

  • Manage daily administrative tasks for the IT department, including scheduling meetings, preparing agendas, and coordinating follow-ups
  • Organize department-wide meetings and work sessions, handling logistics, materials, and tracking action items
  • Monitor and update budget trackers, reconcile invoices, and address any discrepancies in expense reports
  • Collaborate with IT leaders to coordinate small to mid-size projects by maintaining schedules, task lists, and project plans
  • Develop and maintain project trackers, status logs, and ensure timely follow-ups to keep tasks progressing
  • Create project-related communications such as updates, reports, and presentation materials for stakeholders
  • Execute small, well-defined projects from start to finish, such as process improvements or tool rollouts, under IT leadership guidance
  • Build and maintain detailed reports in Excel, utilizing advanced features like pivot tables and charts to present data clearly
  • Assist in compiling recurring IT reports by gathering metrics and summaries from various sources
  • Document and maintain IT processes, procedures, and checklists in designated repositories for easy access and reference

Requirements:

  • Proven experience in project coordination, preferably within IT or a related field
  • Proficiency in tools such as Microsoft Excel, Teams, and Outlook, with the ability to create reports and manage trackers
  • Strong organizational skills and attention to detail, ensuring tasks are completed accurately and on time
  • Ability to communicate effectively with cross-functional teams and stakeholders
  • Familiarity with basic budget tracking and expense reconciliation methods
  • Experience in creating clear documentation and maintaining standard operating procedures
  • Capability to execute small projects independently while adhering to organizational guidelines
  • Knowledge of collaboration tools and systems, with the ability to support non-technical tasks effectively
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • company 401(k) plan

Additional Information:

Job Posted:
January 21, 2026

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