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The Project Coordinator supports procurement, inventory, and operational activities by managing purchasing workflows, vendor coordination, inventory tracking, and financial documentation processes. This role focuses on ensuring timely procurement of goods and services, maintaining accurate inventory and asset records, and supporting cross functional operational efficiency within a fast-paced business environment. The Project Coordinator collaborates closely with vendors, accounting, operations, and internal stakeholders to support purchasing activities, inventory management, invoice processing, and asset tracking. This position ensures procurement accuracy, inventory availability, and compliance with company financial and operational procedures while supporting day to day business operations.
Job Responsibility
Generate and manage e-tickets from initiation through completion
Communicate with vendors to obtain quotes, pricing, and procurement related information
Create and process purchase orders based on approved vendor quotations
Review, reconcile, pay, and close purchase orders against submitted invoices
Onboard new vendors using W-9 documentation and maintain accurate vendor records
Prepare, upload, and route CAPEX documentation and approval forms through signature workflows
Maintain detailed accounts payable and invoice tracking reports, including monthly reconciliations of outstanding invoices
Coordinate with accounting and internal stakeholders to ensure compliance with CAPEX policies and financial procedures
Confirm receipt of goods and services with stakeholders to support invoice processing and PO closure
Receive, unpack, organize, and maintain inventory for incoming shipments and equipment deliveries
Maintain stock level records for commonly ordered items and initiate replenishment orders based on inventory thresholds
Tag and track company assets using asset tracking software, including serial number documentation for equipment over designated value thresholds
Work with members of the different IT teams to assist with inventory management
Create and manage Stock Transport Orders (STOs) from request through delivery confirmation
Prepare ST4 tax exemption documentation
Requirements
Bachelor's degree in Business Administration, Supply Chain Management, Procurement, Finance, Information Systems, Information Technology, or a related field
2+ years of experience supporting procurement, purchasing, inventory management, or operational coordination activities
Working knowledge of SAP purchasing and inventory workflows
Experience processing purchase orders, invoices, and vendor documentation
Strong organizational skills with the ability to manage multiple requests and deadlines simultaneously
Experience maintaining inventory records and tracking company assets
Proficiency with Microsoft Office applications including Excel and Outlook
Strong communication skills and ability to coordinate with vendors, accounting teams, and internal stakeholders
Detail oriented approach with strong recordkeeping and documentation management skills
Experience using asset management or inventory tracking platforms such as Asset Panda preferred
Nice to have
Experience supporting CAPEX procurement processes and approval workflows
Experience with DocuSign approval routing and documentation management
Familiarity with accounts payable reconciliation and financial reporting processes
Experience working in fast paced operations, manufacturing, or technology environments
Experience working with SAP for purchasing, inventory management, and procurement operations
Experience using Asset Panda for asset tracking and inventory management
What we offer
Competitive base salary
Performance-based annual bonus eligibility
401(k) retirement savings plan
Tuition reimbursement for eligible education programs
Comprehensive medical, dental, and vision coverage with access to leading providers
Mental health resources and employee wellness support programs
Company-paid life and disability insurance
Paid time off (PTO) and company-paid holidays
Parental leave and family care support programs
Structured training programs and on-the-job learning opportunities
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