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Appfire is looking for a highly organised and detail-orientated IT Procurement Partner to manage the end-to-end lifecycle of our software and hardware tools. This role will be responsible for vendor communication, renewals, negotiations, procurement operations, cost optimisation, and maintaining accurate records of all SaaS subscriptions and contracts. You will work closely with IT and engineering leadership, internal stakeholders, finance, and procurement to ensure we secure the right technologies at the best value.
Job Responsibility:
Own the complete lifecycle of 100+ software tools and hardware across engineering and other departments
Manage renewals proactively, ensuring no lapse in services
Maintain an organised system of contracts, subscription terms, renewal dates, and usage metrics
Lead procurement processes via Coupa, including contract creation, purchase orders, NDAs and invoices
Partner with leadership, finance and legal teams for budget alignment, compliance and contract review
Conduct market research and recommend alternative tools and vendors where applicable
Vendor Communication & Negotiation - serve as the primary point of contact for vendors, negotiate pricing, contract terms, and enterprise agreements, evaluate vendor performance, turnarounds and conduct business reviews
Stakeholder Management - collaborate with Engineering, IT, Product, and Business teams to understand tool requirements, coordinate with the budget owners and other stakeholders for the sign-offs on new purchases and renewals, advise tool administrative teams on the cost optimization and tool rationalization
SaaS Optimization & Reporting - track usage, underutilized licenses, and opportunities for consolidation, prepare periodic reports on spend, savings, and vendor performance, implement best practices for SaaS governance and vendor risk management
Requirements:
Bachelor's degree in IT, Business, Finance, Supply Chain, or equivalent experience
4-6 years of experience in SaaS operations, IT procurement, contract management, or vendor management
Experience negotiating SaaS contracts and managing vendor relationships
Familiarity with procurement tools (Coupa preferred)
Strong analytical and financial skills
Exceptional communication and stakeholder-management abilities
Strong understanding of SaaS license models, cloud billing, and usage analytics