IT Administrative Coordinator Job at Robert Half (Meridian)

Facilities Coordinator / Administrative Coordinator

We are seeking a proactive and detail-oriented Facilities Coordinator / Administ...

Location

United States

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
associate’s or bachelor’s degree preferred
2+ years of experience in administrative, facilities, office coordination, or similar roles
Strong organizational and time-management skills
Ability to multitask and prioritize competing requests
Proficiency in Microsoft Office (Outlook, Word, Excel)
Strong communication and customer service skills
Comfortable working independently and problem-solving in real time

Job Responsibility

Coordinate maintenance, repairs, and service requests with vendors and building management
Monitor facility conditions and address issues related to safety, cleanliness, and functionality
Manage vendor relationships (janitorial, utilities, security, maintenance, office services)
Track service contracts, work orders, and facilities-related expenses
Support office moves, space planning, and workstation setups
Ensure compliance with safety procedures and company standards
Provide general administrative support to office leadership and teams
Answer phones, manage calendars, and coordinate meetings
Order and manage office supplies and inventory
Maintain records, files, and documentation (digital and physical)

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Administrative Coordinator / Volunteer Coordinator

A mission-driven nonprofit organization in Solana Beach is seeking an Administra...

Location

United States , Solana Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of administrative, volunteer coordination, or nonprofit support experience preferred
Strong communication and interpersonal skills
Ability to work effectively with volunteers, staff, and community partners
Excellent organizational and multitasking abilities
Strong Microsoft Office and database management skills
Experience with nonprofit operations or community programs preferred
Positive attitude with a collaborative and mission-driven mindset

Job Responsibility

Coordinate volunteer schedules, onboarding, and communication efforts
Support day-to-day administrative operations and office organization
Assist with community outreach events and volunteer engagement initiatives
Maintain volunteer records, documentation, and scheduling databases
Answer incoming calls, emails, and community inquiries professionally
Assist with reporting, donor communications, and administrative projects
Coordinate meetings, calendars, and internal event logistics
Support leadership with special projects and organizational initiatives

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Administrative Coordinator

We are looking for an Administrative Coordinator to support healthcare education...

Location

United States , Minneapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in an administrative coordination, executive support, or project support role
Demonstrated ability to manage complex scheduling, calendar oversight, and meeting logistics in a busy environment
Strong written and verbal communication skills, with experience interacting effectively with speakers, clients, or cross-functional teams
Background in customer service with the ability to respond promptly and maintain a detail-oriented, helpful approach
Proficiency with Outlook and Microsoft Office applications
exposure to Workfront is helpful but not required
Ability to handle multiple priorities, stay organized under pressure, and work effectively in situations with limited structure
Experience supporting healthcare, health education, or related administrative functions is preferred
Availability to work in a hybrid setting in Minneapolis, Minnesota, including in-office presence on Tuesdays and Wednesdays

Job Responsibility

Organize calendars, schedule meetings, and distribute invitations to ensure participants are prepared and timelines stay on track
Create and circulate agendas, capture key follow-up items, and help maintain momentum across education-related projects
Coordinate the flow of content through review processes, ensuring materials are shared with the right stakeholders at the appropriate time
Communicate with speakers, internal partners, and cross-functional teams to confirm details, gather information, and resolve scheduling conflicts
Track deadlines, monitor progress, and provide reminders so deliverables are completed according to established timelines
Support project coordination activities by maintaining accurate documentation, updating status information, and assisting with day-to-day administrative operations
Deliver responsive customer service when handling inquiries, requests, and administrative needs from internal and external contacts
Use tools such as Outlook and Microsoft Office to manage correspondence, schedules, reports, and presentation materials
Adapt to changing priorities and ambiguous situations while keeping work organized and stakeholders informed

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan

Parttime

New

Administrative Coordinator

Our client, a well-established insurance firm, is seeking a highly organized and...

Location

United States , La Jolla

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 3 years of administrative or office coordination experience
High school diploma or equivalent required
Associate's or Bachelor's degree preferred
Insurance industry experience is not required
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Strong organizational skills with exceptional attention to detail
Excellent verbal and written communication skills
Ability to prioritize multiple tasks and meet deadlines
Professional demeanor with outstanding customer service skills

Job Responsibility

Provide administrative support to leadership and various departments
Coordinate calendars, meetings, and appointments
Prepare correspondence, reports, and other business documents
Maintain accurate electronic and physical filing systems
Answer and direct incoming phone calls in a professional manner
Assist with data entry, document management, and recordkeeping
Coordinate incoming and outgoing mail, office supplies, and general office operations
Support client documentation and administrative workflows
Communicate effectively with clients, vendors, and internal staff
Assist with special projects and other administrative duties as assigned

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Fulltime

New

Administrative Coordinator

We are searching for an Administrative Coordinator for a well known company in t...

Location

United States , Miami

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s or Associates degree required
Strong written and verbal communication skills in English, including excellent grammar
Proficiency with computers and standard office software
Ability to manage several tasks at once in a deadline-driven environment
Strong organizational skills with a high level of accuracy and follow-through
Comfortable working onsite in Miami, Florida

Job Responsibility

Assisting internal departments with coordinating documentation needed for insurance renewals and license verification
Fielding calls inquiring for updated information
Gathering documents
Making sure everything is uploaded accurately into internal database

What we offer

3 weeks of PTO
100% of employee benefits are covered
medical, vision, dental, life and disability insurance
401(k) plan

Fulltime

New

Administrative Coordinator

We are looking for an Administrative Coordinator to support daily office operati...

Location

United States , Boca Raton

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an administrative, office coordination, or support-focused role
Proficiency with Microsoft Excel and confidence using standard office software
Ability to manage daily mail and related administrative tasks accurately
Strong organizational skills with the ability to prioritize multiple assignments effectively
Excellent written and verbal communication skills in a detail-oriented office setting
Comfortable working onsite Monday through Friday and adjusting to light overtime as needed
Able to work independently, take initiative, and remain dependable in a fast-moving environment

Job Responsibility

Coordinate calendars, arrange meetings, and manage appointments for team members with minimal supervision
Handle incoming and outgoing mail, packages, and routine office correspondence in a timely manner
Maintain organized records, documents, and administrative files to support day-to-day business operations
Prepare spreadsheets, track information, and assist with reporting using Microsoft Excel and other office tools
Support office organization efforts by helping streamline workflows and maintain an orderly work environment
Provide general administrative assistance, including data entry, document preparation, and follow-up on action items
Communicate effectively with internal staff and external contacts to ensure requests are addressed efficiently
Assist with onsite operational needs and provide additional support during periods of increased activity or extended office hours

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

New

Administrative Coordinator

The Administrative Support Coordinator provides administrative and operational s...

Location

United States , Uniontown

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in administrative coordination, administrative assistance, or a similar office support role
Ability to manage scheduling, calendar coordination, and appointment confirmation with strong attention to detail
Comfortable handling inbound calls, written correspondence, and document preparation with a detail-oriented approach
Strong organizational skills with the ability to maintain accurate records, reports, databases, and mailing materials
Proficiency with standard computer applications and office software used for reporting, presentations, and clerical tasks
Ability to balance multiple priorities, adapt to shifting workload demands, and provide backup support when needed
Experience working in healthcare, home health, managed care, or non-profit environments is helpful
Strong proofreading, communication, and follow-through skills to support both staff and member-related administrative processes

Job Responsibility

Assign new members to Managers based on care program, geographic zone, and staff capacity, and coordinate all member transfers and care management transitions
Maintain accurate member tracking and reconciliation, update member records, request access changes for program transitions, and open new cases in database for members
Prepare and maintain statistical records, monthly reporting, responsibilities for assigned programs
Provide administrative and clerical support including document preparation, proofreading, filing, mail distribution, database maintenance, board mailings, and packet assembly
Serve as backup receptionist and administrative support by directing calls, maintaining phone coverage schedules, preparing conference rooms, scheduling appointments, and supporting meetings and events
Participate in process improvement, support agency performance and operational goals, maintain proficiency in required systems, and perform other duties as assigned

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

New

Community Relations & Administrative Coordinator

A mission-driven nonprofit organization is seeking a Community Relations & Admin...

Location

United States , Solana Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of nonprofit, administrative, customer service, or community relations experience
Experience coordinating events or volunteers preferred
Strong Microsoft Office and database management skills
Excellent interpersonal and communication abilities

Job Responsibility

Coordinate volunteer recruitment, onboarding, and scheduling
Support donor communications and stewardship efforts
Assist with fundraising events and community outreach programs
Maintain volunteer and donor databases
Coordinate event logistics and participant communications
Prepare reports, correspondence, and presentations
Maintain organizational records and documentation
Manage calendars, meetings, and office communications
Support leadership with special projects and strategic initiatives
Assist with grant documentation and reporting activities

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan

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IT Administrative Coordinator

Job Description

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