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Robert Half Logo Robert Half · Legal

IP Legal Assistant

United States, Minneapolis · Job Posted April 06, 2026
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Job Responsibility

  • Establishes and maintains patent files: opens files, prepares documents for filing including, patent applications, Preliminary Amendments, Information Disclosure Statements, Responses to Missing Parts, Assignments, Amendments, payments of Issue Fees, etc.
  • Reviews all incoming correspondence from U.S. Patent and Trademark Office and foreign associates for essential docketing
  • Maintain clients’ portfolios by being proactive in facilitating communication between attorney and client
  • Maintains and updates docketing log spreadsheet
  • On-going verbal and written communication with attorneys, clients and foreign associates
  • Other administrative tasks and projects as may be assigned

Requirements

  • BA degree and/or paralegal certificate or minimum of 5 years experience in U.S. patent prosecution
  • Familiarity with electronic case management systems and USPTO rules and requirements
  • Ability to work comfortably with advanced computer software (after training) and effectively use and maintain a computer database
  • Knowledge of Microsoft Office Suite (Word, Excel, Outlook) required
  • Ability to work independently and meet critical deadlines under supervision of attorney
  • Ability to organize and prioritize numerous tasks and complete them under time constraints
  • Ability to concentrate on detailed work for up to 80% of work day
  • Interpersonal skills necessary in order to communicate and follow instructions from a diverse group, including clients, attorneys and others, and to provide information with ordinary courtesy and tact
  • High level of responsibility, dedication and accuracy required
  • Work on rare occasions requires more than 37.5 hours per week to perform essential duties of the job
  • may occasionally require irregular hours
  • Regular attendance at work

Nice to have

  • Familiarity with electronic case management systems such as IPFolio, Memotech, etc. is a plus
  • Familiarity with the prosecution of U.S. Trademark applications a plus
  • Possible use of speech-to-text transcription software

What we offer

  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
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