IP Legal Assistant Job at Robert Half (Irvine)

IP Legal Assistant

Location

United States , Minneapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

BA degree and/or paralegal certificate or minimum of 5 years experience in U.S. patent prosecution
Familiarity with electronic case management systems and USPTO rules and requirements
Ability to work comfortably with advanced computer software (after training) and effectively use and maintain a computer database
Knowledge of Microsoft Office Suite (Word, Excel, Outlook) required
Ability to work independently and meet critical deadlines under supervision of attorney
Ability to organize and prioritize numerous tasks and complete them under time constraints
Ability to concentrate on detailed work for up to 80% of work day
Interpersonal skills necessary in order to communicate and follow instructions from a diverse group, including clients, attorneys and others, and to provide information with ordinary courtesy and tact
High level of responsibility, dedication and accuracy required
Work on rare occasions requires more than 37.5 hours per week to perform essential duties of the job

Job Responsibility

Establishes and maintains patent files: opens files, prepares documents for filing including, patent applications, Preliminary Amendments, Information Disclosure Statements, Responses to Missing Parts, Assignments, Amendments, payments of Issue Fees, etc.
Reviews all incoming correspondence from U.S. Patent and Trademark Office and foreign associates for essential docketing
Maintain clients’ portfolios by being proactive in facilitating communication between attorney and client
Maintains and updates docketing log spreadsheet
On-going verbal and written communication with attorneys, clients and foreign associates
Other administrative tasks and projects as may be assigned

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

IP Legal Assistant

Our client, a premier boutique IP litigation firm, is seeking an experienced IP ...

Location

United States , Short Hills, NJ

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of legal secretary or legal assistant experience, preferably in an IP litigation environment
Strong preference for intellectual property litigation experience (patent litigation experience is a plus)
Will consider candidates with federal litigation experience if IP-specific experience is limited
Experience supporting multiple attorneys or partners in a fast-paced litigation practice
Proficiency with docketing and calendaring systems (e.g., CourtAlert, eDockets, Docket Navigator)
Experience preparing and formatting litigation documents, including shells, PDFs, and e-filings
Familiarity with federal court rules and deadlines
experience with PACER and ECF
Strong MS Office skills (Word, Outlook, Excel, PowerPoint)
Ability to prepare expense reports, manage billing tasks, and coordinate attorney travel

Job Responsibility

Prepare document shells and litigation filings
Maintain docketing and calendaring systems
Assist with expense reports and billing support
Arrange attorney travel and scheduling
Provide comprehensive administrative support to partners

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan
free online training

Patent Legal Assistant

A national law firm is seeking a Patent Legal Assistant, with a focus on patent ...

Location

United States , Irvine

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Knowledge of how to file a patent application with the USPTO
US filing experience is a must
foreign/EPCT filing experience is nice-to-have
Knowledge of how to docket/cross reference due dates within IP law
Ability to pivot multiple projects in a day, not easily frazzled
3+ years of patent prosecution experience
Ability to multitask and jump from one thing to another
Extremely high attention to detail
Should be able to catch if the partner misses a detail such as inventor name/filing deadline
Someone who takes direction well

Job Responsibility

Preparing and filing new patent (and occasional trademark) applications and associated documents (application data sheets, inventor declarations, powers of attorney, information disclosure statements, preliminary amendments, office action responses, and appeals) with the USPTO
Ensure all three elements of the patent application is correct (such as claims set). Filing daily!
Creating shells for attorneys (such as for office action responses)
Docketing – this person will do backup calendaring for attorneys in Outlook or Excel (and reminding them of deadlines)
Searching IP databases (such as the USPTO, TEAS, TARR, WIPO, and foreign patent offices – like Japan, Australia, Canada, and the EU)

What we offer

7.5 hour work day
Beautiful renovated office with snacks
High level of respect for staff, no micromanaging, no drama
Firm prioritizes pro bono work, and partner closely with nonprofits
The firm administrator offers 1:1 career coaching

Legal Assistant (Student Position)

We are looking for a Legal Assistant to support our growing innovation and ventu...

Location

Denmark , Kongens Lyngby

Salary:

Not provided

Life Science Talent

Expiration Date

Until further notice

Requirements

Law student (stud.jur., stud.merc.jur., or equivalent) and have preferably completed at least four semesters of your studies
Structured, detail-oriented and analytical mindset
Thrive on building trustful relationships
Solid interpersonal skills
Communicate confidently in both English and Danish, written and spoken

Job Responsibility

Work alongside General Counsel, directly supporting investment organisations and their portfolio
Support on investment-related matters, including reviewing term sheets and transaction documents, assisting with legal due diligence, and preparing internal documentation
Advise funds on a broad range of legal matters
Support work on fund formations, financial regulatory, and compliance matters
Assist portfolio companies on various legal matters, including IP, employment law, and data protection (GDPR)
Contribute to the digital transformation of legal workstreams, including AI-related initiatives

Parttime

Legal Assistant

We are looking for a Legal Assistant to support our growing innovation and ventu...

Location

Denmark , Kongens Lyngby

Salary:

Not provided

Life Science Talent

Expiration Date

Until further notice

Requirements

You are a law student (stud.jur., stud.merc.jur., or equivalent) and have preferably completed at least four semesters of your studies
You are structured, detail-oriented and have an analytical mindset
You thrive on building trustful relationships
You have solid interpersonal skills which make you a natural collaborator with a positive and flexible attitude
You communicate confidently in both English and Danish, written and spoken.

Job Responsibility

Work alongside our General Counsel, directly supporting our investment organisations and their portfolio
Support on investment-related matters, including reviewing term sheets and transaction documents, assisting with legal due diligence, and preparing internal documentation
Advise our funds on a broad range of legal matters
Support work on fund formations, financial regulatory, and compliance matters
Assist our portfolio companies on various legal matters, including IP, employment law, and data protection (GDPR)
Contribute to the digital transformation of legal workstreams, including AI-related initiatives

Parttime

Intellectual Property Legal Assistant

A well-respected law firm in Cincinnati is seeking a detail-oriented Intellectua...

Location

United States , Cincinnati

Salary:

65000.00 - 85000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
additional education or certification in legal studies preferred
Prior experience supporting an intellectual property practice within a law firm or corporate legal department
Familiarity with USPTO electronic filing systems and patent/trademark procedures
Experience coordinating Patent Cooperation Treaty (PCT) filings and working with foreign associates is preferred
Strong knowledge of patent and trademark prosecution processes, both domestic and international
Proficiency in Microsoft Office applications and experience with document management and timekeeping systems
Exceptional organizational skills with the ability to manage multiple priorities and meet strict deadlines
Excellent written and verbal communication skills
Strong attention to detail and commitment to accuracy

Job Responsibility

Prepare and assemble U.S. patent application filings and prosecution documents, including amendments, responses to Office Actions, Information Disclosure Statements, and related USPTO forms for attorney review and filing
Assist with domestic and international trademark filings, renewals, maintenance documents, and related correspondence
Monitor and maintain docket deadlines
communicate upcoming deadlines and updates to attorneys and coordinate with centralized docketing personnel
Draft and format client correspondence regarding application status, filing confirmations, and prosecution updates
Open new matters, prepare intake documentation, and coordinate conflict checks in accordance with firm procedures
Prepare, revise, and finalize legal documents and general correspondence from draft, dictation, or handwritten notes with a high degree of accuracy
File documents electronically with the USPTO and coordinate foreign filings through international associates
Manage attorney calendars, schedule meetings, coordinate travel arrangements, and process expense reimbursements
Enter and review attorney time entries and assist with billing-related tasks as requested

Fulltime

Legal Assistant

Robert Half Legal is partnering with a highly respected mid‑size law firm in Dow...

Location

United States , Seattle

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Strong proficiency in Microsoft Office applications
Excellent organizational skills with the ability to prioritize multiple tasks under time constraints
High attention to detail and accuracy
Professional communication skills—both written and verbal—with the ability to interact with internal and external parties with tact and courtesy
2+ YOE supporting Litigation Attorneys
2+ YOE supporting Trademark Attorneys
Experience filing with the court systems in WA

Job Responsibility

Maintain and organize case files, including copying, filing, typing, and updating case indices
Open new matters and follow attorney directives and client guidelines to ensure accurate documentation
Assist with the preparation and filing of trademark applications, renewals, and office action responses
Research, retrieve, and compile case materials for attorney and expert review
Provide support with trial preparation, including assembling trial exhibits, witness notebooks, and pleadings
Assist with all aspects of discovery, including preparing form pleadings
Draft motions, pleadings, and declarations for attorney review
Manage attorney calendars, including scheduling meetings, conferences, events, depositions, and case deadlines across multiple jurisdictions
Monitor rules‑based deadlines to ensure proper compliance

What we offer

Full healthcare coverage including FSA and HSA options
20 days PTO
11 paid holidays
Sick leave
Transportation subsidy
Hybrid work offered after onboarding

New

Accounting Manager, Intercompany

The intercompany accountant role offers a unique opportunity to work with multip...

Location

United States , Menlo Park

Salary:

114000.00 - 167000.00 USD / Year

Select Country

IP Legal Assistant

Job Description

Job Responsibility

Requirements

Nice to have

What we offer

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