IP Legal Assistant Job at Robert Half (Short Hills, NJ)

Executive Assistant, IP (Data Privacy/Cyber Security)

The Executive Assistant, IP (Data Privacy/Cyber Security) will maintain the over...

Location

United States , San Francisco

Salary:

100000.00 - 110000.00 USD / Year

Baker McKenzie Italy

Expiration Date

Until further notice

Requirements

A high School Diploma or equivalent
a secretarial Degree preferred
A large amount of legal secretarial experience
work experience in a legal or professional services environment
A minimum of Intermediate knowledge of Word, Excel, and PowerPoint
Intermediate knowledge of office systems (i.e., Intapp Time, Intapp Open, etc.)
Very able to complete fine hand manipulation (heavy typing, dialling, filing)
sitting/standing/walking/stooping
ability to lift to 25 lbs
Can work independently, prioritizing work and meeting deadlines

Job Responsibility

Prepare attorneys' correspondence and other legal documents as requested
Ability to appropriately draft information on behalf of the timekeeper with little or no direction
Manage attorneys' calendars
Schedule and organize complex activities such as meetings, travel, and seminars
Update and proof visual presentations
Organize and prioritize large volumes of email and phone calls
Respond to regularly occurring requests for information
Type general correspondence, memos, charts, tables, graphs, business plans, etc. Proofread copy for spelling and grammar, making appropriate changes
Volunteers to assist others in practice groups and the office. Works harmoniously in a team environment and fosters team spirit
Share information and expertise readily with staff members at all levels

What we offer

medical
dental
vision
401(k) plan
bonus-eligible

Fulltime

IP Legal Counsel - Medical Affairs

Reporting to the Senior Legal Counsel, the Legal Counsel will mainly provide sup...

Location

Italy , Milano

Salary:

Not provided

OPSM

Expiration Date

Until further notice

Requirements

At least 4-5 years in Intellectual Property international law firms and/or inhouse IP department, with experience in the field of medical devices and well-known consumer goods
solid expertise in intellectual property and advertising laws
medical devices regulation
Experience in review of marketing claims with a specific focus on regulated areas of advertising (medical claims/contracts with health care professional etc)
Good knowledge of Italian and European Laws and practices
Exposure to international contracting practices
Law degree in law with specialization in Intellectual Property Law and Health Law
Ability to work both independently and in a team and collaborate with cross-functional teams
Able to operate at multiple levels including with business clients, external service providers and other stakeholders
Ability to prioritize and manage multiple tasks simultaneously, strong at problem-solving and critical thinking

Job Responsibility

Revising product and marketing claims, and provide initial risk assessments and mitigation proposals under the guidance of the Senior Legal Counsel
Ensure compliance of promotional materials with local and international regulations, applying internal guidelines and best practices
Collaborate with international legal teams to implement harmonized processes and share updates
Revising and negotiating marketing contracts related to medical devices (NDA, Consultancy Agreement) for medical devices, following established templates and instructions
Provide legal support to the Senior Legal Counsel on day-to-day matters, including research, documentation, and coordination with internal stakeholders
Assist in regulatory monitoring and contribute to updating internal compliance tools

IP Specialist

McCarter & English LLP is seeking an IP Specialist for our Hartford, CT office. ...

Location

United States , Hartford

Salary:

70000.00 - 95000.00 USD / Year

McCarter & English

Expiration Date

Until further notice

Requirements

Ability to prepare and electronically file trademark and patent documents in the USPTO
2-3 years of intellectual property experience, including using an IP practice management system in a law firm or IP corporate legal department setting
Experience with monitoring patent and trademark dockets
Proficiency with Microsoft Office (e.g. Word and Excel) and billing software(s)

Job Responsibility

Reviewing client dockets for upcoming deadlines, preparing correspondence to clients notifying them of deadlines and the requirements therefor, and following up with them as needed
Preparing electronic forms for trademark filings in the USPTO, including trademark applications, responses to office actions, extensions, statements of use, declarations of use and incontestability, applications for renewal, and specimens of trademark use
Preparing electronic forms for trademark filings in the World Intellectual Property Office (WIPO), including international applications for registrations and other miscellaneous WIPO filings
Communicating with foreign law firms to provide instructions for filing and prosecuting foreign trademark applications and to address their requests for powers of attorneys and other filing information
Assisting in trademark clearance searches, including conducting searches in the USPTO and Saegis databases
Preparing electronic forms for patent filings in the USPTO, including provisional and utility patent applications, information disclosure statements, and responses to office actions
Preparing formal documents for patent filings in the USPTO, including declarations, powers of attorney, assignments, and other formal documents as required by foreign patent offices
Maintaining and organizing electronic patent and trademark files

What we offer

Firm-Paid: Basic life and accidental death and dismemberment (AD&D) insurance and short-term (ST) and long-term (LT) disability benefits
Health & Wellness: Comprehensive medical/prescription drug coverage (the Firm pays a share of the cost), including a high deductible health plan with an annual Firm health savings account (HSA) contribution
Employee-Paid Voluntary Benefits: Dental and vision coverage, supplemental health plans (accident, cancer and critical illness), flexible spending accounts, optional life and AD&D insurance (supplemental employee, spouse and child) and supplemental STD coverage
Retirement: 401(k) plan offering three types of contributions: pre-tax, Roth and after-tax contributions
Time Off: Paid Time Off (PTO), paid holidays, and leaves of absence to support work-life balance (e.g. parental leave)
Free and confidential employee assistance program (EAP) and behavioral health services program
Firm-paid back-up child/elder care, academic support and pet care program
Tax-advantaged college savings 529 Plan
Employee discounts through Working Advantage
Eligibility for discretionary bonus

Fulltime

Patent Specialist

McCarter & English is seeking a Patent Specialist for our Newark, NJ office. The...

Location

United States , Newark

Salary:

50000.00 - 90000.00 USD / Year

McCarter & English

Expiration Date

Until further notice

Requirements

A minimum of two years of legal assistant experience in the patent field
Must type a minimum of 70 words per minute
Comprehensive knowledge of US and foreign patent & trademark prosecution procedures
Comprehensive knowledge in the preparation of IP documents
e-filing with the USPTO
Comprehensive knowledge of effective proofreading techniques
Comprehensive knowledge of MS office
Must be able to multi-task in an extremely fast paced environment
Ability to type accurately and use a personal computer
Excellent oral and written communication skills

Job Responsibility

Responsible for the preparation of IP documents
e-filing with the USPTO and other offices
Prepare legal correspondence and proofreading to ensure accuracy
Answer telephone calls, transfer calls to the appropriate staff and take messages
Maintain attorney dockets and monitor deadlines
Process bills
proof billing sheets
review and edit bills
Arrange travel
process expenses

What we offer

Firm-Paid: Basic life and accidental death and dismemberment (AD&D) insurance and short-term (ST) and long-term (LT) disability benefits
Health & Wellness: Comprehensive medical/prescription drug coverage (the Firm pays a share of the cost), including a high deductible health plan with an annual Firm health savings account (HSA) contribution
Employee-Paid Voluntary Benefits: Dental and vision coverage, supplemental health plans (accident, cancer and critical illness), flexible spending accounts, optional life and AD&D insurance (supplemental employee, spouse and child) and supplemental STD coverage
Retirement: 401(k) plan offering three types of contributions: pre-tax, Roth and after-tax contributions
Time Off: Paid Time Off (PTO), paid holidays, and leaves of absence to support work-life balance (e.g. parental leave)
Free and confidential employee assistance program (EAP) and behavioral health services program
Firm-paid back-up child/elder care, academic support and pet care program
Tax-advantaged college savings 529 Plan
Employee discounts through Working Advantage
Eligibility for discretionary bonus

Fulltime

Corporate Paralegal

Blackrock is seeking a detail-oriented and highly organized Corporate Paralegal ...

Location

United States , Salt Lake City

Salary:

Not provided

Blackrock Neurotech

Expiration Date

Until further notice

Requirements

Associate or bachelor’s degree in paralegal studies, legal studies, or a related field preferred
Paralegal certification strongly preferred
Minimum of three to five years of experience as a corporate paralegal or in a similar in-house legal support role
Experience supporting intellectual property matters, including patents, trademarks, and related documentation
Strong knowledge of corporate governance, entity management, and contract administration
Proficiency in Microsoft Office applications and document management systems
Exceptional organizational, written, and verbal communication skills
High attention to detail with strong time management and prioritization abilities
Demonstrated ability to maintain strict confidentiality and handle sensitive legal information securely
Ability to work independently and collaboratively in a fast-paced environment

Job Responsibility

Support the Legal Department with day-to-day corporate legal and compliance activities
Provide secretarial and administrative assistance to attorneys and legal team as needed
Work closely with the IP attorney to assist with intellectual property matters, including patent and trademark filings, maintenance, and record keeping
Draft and coordinate signatures on formal documents, including contracts, NDAs, inventor declarations, assignments and powers of attorney
Maintain and manage corporate records, including entity documents, board materials, resolutions, and governance files
Oversee legal document management systems to ensure accuracy, organization, and accessibility of records
Assist with contract administration, including tracking, filing, and maintaining executed agreements
Prepare and organize materials for board meetings, committee meetings, and corporate filings
Coordinate with internal stakeholders and outside counsel as needed
Monitor deadlines and manage dockets related to IP filings, corporate compliance, and regulatory requirements

Fulltime

Intellectual Property & Technology Legal Intern

At Ledger, we are in the forefront of innovation. As an Intern within our Intell...

Location

France , Paris

Salary:

Not provided

Ledger

Expiration Date

Until further notice

Requirements

Currently pursuing a Master's degree or equivalent in Intellectual Property Law or New Technologies Law (with a technical background or good understanding of, Computer Science, AI, Software Engineering) with a specialisation or strong interest in patents
Previous internship experience in intellectual property, patent law, or a relevant technical field is highly desirable. Experience within a technology company or law firm specialising in patents would be a significant plus
Demonstrable understanding of Artificial Intelligence (AI) and open-source software development principles and various open-source licenses
Basic understanding of Web3 technologies (e.g., blockchain, cryptocurrencies, NFTs) is a strong advantage
Exceptional analytical and problem-solving skills, with the ability to articulate complex technical and legal concepts clearly and concisely is essential
Excellent written and verbal communication skills in both English and French
A genuine curiosity about emerging technologies
Ability to work effectively in a collaborative team environment and interact with diverse technical and legal professionals

Job Responsibility

Assist on the management of Ledger’s IP portfolio (patents, product design, know-how…)
Support key projects and assist on the protection and launch of new products and services
Collaborate with R&D teams to identify and document potentially patentable inventions, with a keen eye on blockchain architectures, and Web3 applications
Analyze open-source licenses and contributions to understand their implications and ensure compliance
Draft and negotiate with the Commercial Legal Team different contracts across a broad range of areas including procurement and IP licensing
Perform legal research tasks
Assist on disputes and contentious matters
Depending on the Ledger business needs, you will be prepared to jump in and support across a wide range of IP areas (specific Web3 issues, trademarks and brand protection) in an industry that is fast-paced and constantly evolving

Senior Paralegal, Global Intellectual Property

We’re looking for a Senior Paralegal, Global Intellectual Property (“Senior Para...

Location

United States , Hershey

Salary:

Not provided

The Hershey Company

Expiration Date

Until further notice

Requirements

Bachelor’s Degree preferred
Paralegal Degree or Certification required
At least 7+ years of experience in law firm or corporate setting
Dedicated trademark paralegal experience managing US and global portfolios
Experience supporting enforcement matters and collecting evidence
Outstanding time-management and prioritization skills
Strong organization, communication, and cross-functional collaboration skills
USPTO filings (applications, Office Actions, ITU/SOU, Sections 8/15, renewals) and TTAB support
Experience coordinating and managing foreign associates and domain-name enforcement (UDRP/ICANN)
Technology Proficiency: Microsoft Office 365, Anaqua, TEAS/TMEP, SAEGIS/Corsearch

Job Responsibility

Manage the global trademark lifecycle for assigned brands: search & clearance (U.S./international), filings and prosecution, watch services, renewals/maintenance, and portfolio reporting
Review packaging, labeling, and advertising to reinforce brand usage standards and risk mitigation
Support enforcement: draft cease‑and‑desist letters, coordinate platform takedowns, assist TTAB oppositions/cancellations, manage UDRP/ICANN actions, and compile evidence
Own docketing, deadlines, and matter coordination
prepare IP evidence (use, sales, marketing)
Assist in IP aspects of M&A diligence, including assignments and recordals
Drive portfolio governance: audit IP records and SOP adherence
build KPI dashboards
Design and deliver training and practical playbooks for non‑legal stakeholders
Assist the Sr. Counsel, Global Intellectual Property as the business and brand team’s initial point of contact

Fulltime

Legal Operations Support Associate - Intellectual Property

The Legal Operations Support Associate – Intellectual Property position will pla...

Location

Malaysia , Kuala Lumpur

Salary:

Not provided

ResMed

Expiration Date

Until further notice

Requirements

1-2 years of related experience in legal support role or similar
Exposure to IP systems such as Anaqua, or prior IP administrative experience
Experience in legal systems or with legal operations processes
A strong sense of business ethics including the ability to appropriately handle confidential information
Ability to learn quickly and understand legal activities and processes
Strong customer experience focus
Excellent written and verbal communication skills
Excited and enthusiastic to learn, and by the opportunities new challenges provide
Desire to work in a high caliber team and strive for exceptionally high-quality service delivery
Excellent computer proficiency (e.g. MS Office – Word, Excel, and Outlook)

Job Responsibility

Administer and maintain data in the IP docketing and records management system (e.g., Anaqua), ensuring data integrity and timely updates
Support the processing of weekly docketing and paralegal reports and patent/trademark maintenance actions
Coordinate correspondence with external IP counsel and internal stakeholders for routine administrative needs
Support as needed the day to day maintenance for core legal platforms (e.g., Anaqua, CounselLink, MyContracts, iManage, Xakia), ensuring smooth operation and user onboarding/offboarding
Serve as the first line of support for Anaqua, troubleshooting issues and working with IT for resolution
Drive process efficiency by documenting SOPs for core legal operations, ensuring standardization and clarity
Continuously improve legal processes by documenting workflows, identifying inefficiencies, and recommending optimizations
Assist in matter creation and tracking within CounselLink, ensuring accuracy in legal records
Support the administration of the e-billing process, ensuring timely and accurate invoicing
Generate reports from legal/IP systems as needed

Fulltime

IP Legal Assistant

Robert Half

Location:
United States , Short Hills, NJ

Category:
Legal

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
January 06, 2026

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