Invoicing Specialist Job at Energy Systems (Waukesha)

Invoicing Specialist

The role involves maintaining and adjusting accounts, handling invoice discrepan...

Location

United States , San Ramon

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated proficiency in Account Adjustments
Proven experience in Account Analysis
Ability to accurately manage Account Balance
Experience in handling Invoice Discrepancies
Proficiency in Invoice Entry
Capability to address Invoice Issues
Expertise in Invoice Reconciliation

Job Responsibility

Accurately process invoices and enter them into the database
Analyze account balances to ensure accuracy and adjust accounts as necessary
Handle invoice discrepancies and rectify them promptly
Monitor and resolve invoice-related issues
Maintain accurate records of all invoice-related activities
Perform reconciliation of invoices to ensure accuracy
Review and monitor customer accounts regularly
Take appropriate action based on account monitoring results
Assist in maintaining an accurate account balance
Collaborate with the team to improve invoicing processes

What we offer

medical
vision
dental
life and disability insurance
eligibility to enroll in company 401(k) plan

Fulltime

AP/AR Specialist

This role involves managing both accounts payable and accounts receivable functi...

Location

United States , Windsor

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years of experience as an AP/AR Specialist or in a similar role
Proficient in Account Coding and Coding Invoices
Demonstrated ability to use Accounting Software Systems effectively
Comprehensive knowledge of Accounting Functions
Experience in handling Accounts Payable (AP) and Accounts Receivable (AR)
Familiarity with Accounts receivables systems
Proven experience in Collections and handling Purchase Orders
Skilled in Invoice reconciliation and preparing Aging Reports
Experience in executing Month End Close activities
Ability to work independently and as part of a team

Job Responsibility

Efficiently process vendor invoices, align them with purchase orders and secure proper approvals
Take charge of the payment cycles, which include preparing checks, and executing ACH transfers and wire payments
Carry out reconciliation of accounts payable transactions and iron out any discrepancies
Issue invoices to customers, process their payments, and manage collections efforts
Keep accurate records of both accounts receivable and accounts payable transactions
Reconcile AR aging reports and follow up on outstanding payments
Work closely with other departments to ensure accurate financial reporting
Assist with closing activities at the end of the month and prepare reports as needed
Maintain vendor and customer records in adherence to company policies
Address inquiries from vendors, customers, and internal teams regarding issues related to payments

What we offer

medical, vision, dental, and life and disability insurance
eligibility to enroll in our company 401(k) plan

Fulltime

Accounts Payable Specialist

IN2 Consult has an exciting opportunity for an Accounts Payable Specialist to wo...

Location

United Kingdom , London

Salary:

30000.00 - 33500.00 GBP / Year

IN2 Consult

Expiration Date

Until further notice

Requirements

Proven experience in high-volume invoice processing (500+ per week)
Strong accounts payable knowledge at an intermediate level
Experience working with multiple finance systems
SAP experience is advantageous but not essential
A continuous improvement approach with an interest in automation and process enhancement
Ability to operate effectively in an evolving, restructuring environment
Immediate availability or short notice period preferred

Job Responsibility

Processing high volumes of invoices (over 500 per week)
Supporting the ongoing automation and optimisation of AP workflows
Working collaboratively within a transforming finance team to embed new processes and ways of working
Assist with reconciliations, query resolution, and general AP duties as required
Work across multiple financial systems to ensure seamless processing and reporting
Adapt quickly to changes in systems, processes, and team structure

Fulltime

Accounts Receivable Specialist

We are looking for an experienced Accounts Receivable Specialist to join our tea...

Location

United States , Manchester

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in accounts receivable functions, including invoicing and collections
Experience in Manufacturing
Strong skills in account reconciliation and financial reporting
Knowledge of credit insurance and risk management processes
Excellent communication skills for handling customer interactions and internal collaboration
Detail-oriented with the ability to manage multiple tasks effectively
Familiarity with billing functions and adherence to financial policies
Ability to analyze and troubleshoot discrepancies in financial data

Job Responsibility

Generate and process daily invoices using ERP software, ensuring accuracy and timely completion
Conduct collections calls to recover outstanding payments while maintaining positive client relationships
Verify and monitor credit insurance limits on receivables to mitigate financial risk
Reconcile accounts to ensure accurate financial reporting and resolve discrepancies promptly
Manage billing functions efficiently, adhering to company policies and procedures
Collaborate with internal teams to address customer inquiries and resolve payment issues
Prepare reports on accounts receivable status and provide insights to support decision-making
Maintain compliance with financial regulations and company standards in all receivable processes
Identify opportunities to improve workflows and enhance the efficiency of accounts receivable operations

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Billing Specialist

Growing manufacturer in the Wilmington Delaware area is looking to staff a Billi...

Location

United States , Wilmington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

1+ years billing experience within manufacturing or distribution
Excellent time management skills
Proficient Microsoft Office
JD Edwards/Oracle a PLUS

Job Responsibility

Enter daily invoice transactions
Process and reconcile payments
Generate client invoices
Update and maintain client accounts
Process improvement initiatives
Coordinate system pricing as needed
Send delinquent communication as needed
Resolve client inquiries

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

AP/AR Specialist

Robert Half is partnering with Milwaukee area client in the recruiting for an AP...

Location

United States , Milwaukee

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of experience in accounting and/or payroll
Proven experience with invoicing
Proficiency with payroll software and accounting/ERP systems
Strong understanding of accounting principles (GAAP) and payroll regulations
High level of accuracy, attention to detail, and organizational skills
Excellent verbal and written communication skills for team collaboration
Ability to manage multiple tasks and meet deadlines in a fast-paced environment

Job Responsibility

Accurately processing invoices and managing accounts payable and receivable
Entering payroll data with precision and efficiency into third party payroll system for processing
Conducting account reconciliation activities to ensure accuracy of financial records
Collaborating with the team to meet accounting deadlines
Monitoring customer accounts and taking appropriate actions
Handling customer inquiries and providing excellent customer service
Maintaining a collaborative team environment while contributing to team efforts

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Accounts Payable Specialist

We are seeking a detail-oriented and motivated Accounts Payable Specialist to jo...

Location

United States , Eden Prairie

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High School Diploma or GED equivalent required
Experience with invoice processing (1+ year)
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, etc.) (preferred)
Familiarity with Oracle software is a plus (preferred)
Ability to thrive in dynamic, deadline-driven environments, demonstrating strong attention to detail and accuracy (preferred)
Collaborative mindset with excellent interpersonal and customer service skills (preferred)
Clear and professional verbal and written communication abilities (preferred)
Commitment to maintaining confidentiality of sensitive information (preferred)

Job Responsibility

Review and process non-PO supplier invoices in the accounts payable system
Communicate promptly and professionally with suppliers and employees to resolve discrepancies, past due balances, and disputes
Assist with data loads as needed and ensure accuracy of financial records
Support the month-end closing process and manage any outstanding balances or issues
Identify and escalate complex issues needing second-level support to appropriate leadership
Contribute to department-specific projects and broader company initiatives
Commit to ongoing skills development and process knowledge enhancement in accounts payable functions

What we offer

Access to top jobs
Competitive compensation
Free online training
Medical insurance
Vision insurance
Dental insurance
Life and disability insurance
401(k) plan

Fulltime

Accounts Payable Specialist

We are looking for a skilled Accounts Payable Specialist to join our team in War...

Location

United States , Warren

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years of experience in high-volume accounts payable processing
proficiency in Excel, including advanced functions such as pivot tables and VLOOKUPs
familiarity with accounting software systems and ERP platforms is highly desirable
strong attention to detail and ability to maintain accuracy under tight deadlines
excellent verbal and written communication skills for effective interaction with vendors and internal teams
proven problem-solving abilities to address and resolve payment discrepancies
knowledge of accrual accounting and auditing principles
experience with ADP, Concur, and automated clearing house (ACH) transactions is a plus.

Job Responsibility

Process up to 200 invoices daily using a 3-way matching system in a paperless workflow environment
verify, reconcile, and manage vendor invoices, ensuring adherence to company policies and payment schedules
collaborate with vendors and internal teams to identify and resolve discrepancies in invoices or payments
utilize advanced Excel functions, such as pivot tables and VLOOKUPs, to analyze and reconcile payment data
maintain accurate financial records and ensure compliance with regulatory standards and audit requirements
support process improvement initiatives to streamline and automate accounts payable operations
assist in the implementation and optimization of ERP systems to enhance efficiency
ensure proper account coding and adherence to accrual accounting principles
manage ACH payments and other electronic transactions effectively
contribute to auditing processes by ensuring all financial transactions meet internal and external standards.

What we offer

Access to top jobs
competitive compensation
free online training
medical insurance
vision insurance
dental insurance
life and disability insurance
company 401(k) plan.

Fulltime

Invoicing Specialist

Energy Systems

Location:
United States , Waukesha

Category:
Finance

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
February 20, 2026

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Location:United States , Waukesha

Category:Finance

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Job Description:

Job Responsibility:

Requirements:

Additional Information:

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Job Posted:
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