Invoicing Coordinator, Office Angels

Office Angels

Location:
United Kingdom, Loughton, Essex

Category:
Finance

Contract Type:
Not provided

Salary:

26000.00 - 28000.00 GBP / Year

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Job Description:

An exciting opportunity has arisen for an Invoicing Coordinator to join our client's team, initially on a 6 month contract basis with the potential for this to be extended due to company growth.

Job Responsibility:

Oversee and ensure timely generation of invoices using Ms Excel
Coordinate with the sales and operations teams to verify order details, product shipments and delivery confirmations before invoicing
Handle discrepancies between order details and invoicing, ensuring smooth communication with relevant departments
Generate and send invoices and credit notes to clients via email, portals, or through other invoicing platforms
Ensure invoices are sent in compliance with client-specific requirements
Ensure the proper documentation is submitted to portals, maintaining a seamless invoicing process
Work closely with customers to ensure proper use of portals for invoicing and payments
Troubleshoot any issues related to partner portals and work with the IT department or support teams as necessary
Identify issues in the invoicing process and suggest or implement improvements
Collaborate with other departments to streamline invoicing workflows
Assist in automating processes related to invoicing, payment tracking, and reconciliation
Act as a point of contact for clients with invoicing or payment queries
Provide clear and professional communication regarding billing enquiries, disputes or payment arrangements
Maintain proper documentation for all transactions, ensuring data accuracy and consistency
Assist in internal or external audits by providing necessary invoicing and receivables information

Requirements:

Previous administration experience and a good knowledge of Ms Excel
Ideally some experience or exposure to accounting functions, producing or sending invoices
A confident and professional telephone manner and excellent communication skills

What we offer:

22 days annual leave + bank holidays
extra holiday day for your birthday
fantastic staff discounts
free car parking
pension scheme
healthcare
work from home Fridays

Additional Information:

Job Posted:
April 28, 2025

Employment Type:

Fulltime

Work Type:

Hybrid work

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Invoicing Coordinator