Invoice Specialist Job at Robert Half (Bloomington)

Invoice Specialist, Uploads

Location

Canada , Mississauga

Salary:

19.00 - 27.00 USD / Hour

Bureau Veritas Certification CZ, s.r.o.

Expiration Date

Until further notice

Requirements

Possess a College Diploma
Excellent written and oral communication skills
Good command of English
Knowledge of basic accounting principles and environmental laboratory project management
Highly organized and detail oriented
Ability to follow process and customer requirements with the capacity to problem solve and identify gaps or outliers in data
Excellent interpersonal skills and the ability to work independently as well as engage others, when required, in escalation of concerns to meet the client needs
Computer skills, including good working knowledge of Microsoft Office software and LIMS

Job Responsibility

Manage invoice uploads for a defined list of customers and platforms which includes running various queries to determine available invoices for upload, and monitoring invoices requiring coding and approvals prior to upload
Track and monitor invoices through various upload platforms from invoice approval through to invoice payment
Resolve invoice discrepancies, escalate invoice rejections to appropriate staff as required
Assist AR and Cash Application team with remittance details and inquiries
Collaborate with the invoice upload team to onboard new invoice upload platforms and clients as well as acting as a backup to cover the full upload list of customers during team absences
Experience using Invoicing module in LIMS and creating an invoice
Assist and support the Centralized Invoicing Team as required
Represent Bureau Veritas in a professional manner at all times
Other duties, as required

Fulltime

Billing & Invoice Specialist

We are looking for an Billing & Invoice Specialist to join a contract assignment...

Location

United States , Southport

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of experience in accounts payable, billing, or a closely related finance support role
Demonstrated ability to manage complex invoices involving customer-specific pricing and contract terms
Experience working with export or import documentation in an international business environment
Familiarity with customer billing processes, including reviewing agreements and validating charges
Proficiency with financial systems such as Microsoft Dynamics GP / Great Plains or similar ERP platforms
Strong attention to detail and accuracy when handling multi-line invoices and supporting records
Ability to work effectively in a small team environment with a mix of onsite and remote responsibilities

Job Responsibility

Prepare and issue approximately 50 customer invoices each month with a high level of accuracy and timeliness
Review customer agreements, pricing terms, and supporting documents to ensure billing reflects contractual obligations
Calculate and verify invoice components such as product charges, freight-related rates, export fees, and other applicable line items
Process accounts payable and billing activities that support international customer transactions and internal financial operations
Coordinate documentation related to export and import activity to support complete and compliant invoicing
Work within Great Plains Dynamics to enter, update, and manage billing records and related financial data
Partner closely with the local and national team to resolve discrepancies, answer billing questions, and maintain workflow continuity

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Senior AP Specialist (Invoice to Pay Process) with Korean, Japanese, Chinese

For our Client, a world-leading Nordic-based industrial company operating global...

Location

Poland , Gdańsk

Salary:

Not provided

Randstad

Expiration Date

June 30, 2026

Requirements

University degree (Bachelor or Master) in Accounting, Economics, Business Administration, or a related field
Minimum 4 years of working experience in Invoice to Pay
Good understanding of Invoice to Pay end-to-end process and financial accounting
Experience in working with the ERP systems, preferably SAP S/4 Hana, ServiceNow or Basware
Knowledge of Korean, Japanese, or Chinese at a minimum of B2 level
Fluency in English, both written and spoken
Systematic, organized, and proactive approach with numerical accuracy
Strong problem-solving capabilities and a development-oriented attitude
Excellent customer service skills and the ability to build collaborative relationships in a team
Cultural sensitivity and the ability to work effectively in a global environment

Job Responsibility

Independently managing accounting processes for the most complex entities and acting as a "quality gatekeeper" in your area of responsibility
Proactively identifying and implementing improvements, automation, and harmonization in the Invoice to Pay process to increase efficiency
Participating in global development projects and optimizing End-to-End processes in cooperation with global process owners
Performing system and acceptance tests during updates, data migrations, or the implementation of new financial tools
Onboarding new employees, conducting process training, and supporting the development of team competencies
Identifying operational risks, preparing mitigating actions, and ensuring compliance with company policies and guidelines
Handling escalations (complex cases), removing process obstacles, and resolving complicated system issues
Overseeing month-end closing activities (accruals, account analysis), supporting audits, and ensuring internal control compliance
Building strong partnerships with purchasing, suppliers, and local business stakeholders, and monitoring payment liquidity
Supporting the Team Lead in organizing teamwork, setting priorities, and achieving the department's strategic goals

What we offer

Collaborative, supportive and innovative atmosphere
Great colleagues and a multicultural working environment
Possibility to develop your professional skills with modern processes and tools
Career opportunities within a global organisation
Competitive pay and bonus scheme
Flexible working time and hybrid working with office for purpose for 2 days a week
Competitive benefit package
Modern office location at Olivia Centre along the main railroad line

Fulltime

!

Ap Specialist (Invoice To Pay Process)

For our Client, a world-leading Nordic-based industrial company operating global...

Location

Poland , Gdańsk

Salary:

Not provided

Randstad

Expiration Date

June 30, 2026

Requirements

University degree (Bachelor or Master) in Accounting, Economics, Business Administration, or a related field
Minimum 2 years of working experience in Invoice to Pay
Understanding of Invoice to Pay end-to-end process and financial accounting
Fluency in English, both written and spoken
One or more of the following languages will be an asset: German, French, Spanish, Dutch, Portuguese, Italian, Swedish, Norwegian, or Finnish
Knowledge of ERP systems, preferably SAP S/4 Hana, ServiceNow and Basware is an advantage
Self-driven and development-oriented attitude
Systematic, organized, and proactive approach with numerical accuracy
Problem-solving capabilities and a development-oriented attitude

Job Responsibility

Processing purchase invoices and matching them with POs, ensuring timely payments and discount utilization
Acting as a quality gatekeeper in your area of responsibility and proactively reporting any process deviations
Monitoring invoice workflow, resolving blockages, and analyzing GR/IR discrepancies
Serving as a contact point for suppliers and business stakeholders regarding invoice status and payments
Supporting month-end closing activities, including processing accruals and verifying account balances
Participating in process improvement projects and system testing during updates or migrations
Supporting audits and performing internal control checks (e.g., fraud detection reports)
Actively cooperating with the team, sharing knowledge, and supporting the onboarding of new colleagues

What we offer

Exciting opportunity to build a new GBS site in Gdansk
Collaborative, supportive and innovative atmosphere
Great colleagues and a multicultural working environment
Possibility to develop your professional skills with modern processes and tools
Career opportunities within a global organisation
Competitive pay and bonus scheme
Flexible working time and hybrid working
Competitive benefit package
Modern office location at Olivia Centre

Fulltime

!

Senior AP Specialist (Invoice to Pay Process) With European Languages

For our Client, a world-leading Nordic-based industrial company operating global...

Location

Poland , Gdańsk

Salary:

Not provided

Randstad

Expiration Date

June 30, 2026

Requirements

university degree (Bachelor or Master) in Accounting, Economics, Business Administration, or a related field
minimum 4 years of working experience in Invoice to Pay
good understanding of Invoice to Pay end-to-end process and financial accounting
experience in working with the ERP systems, preferably SAP S/4 Hana, ServiceNow or Basware
fluency in English, both written and spoken
systematic, organized, and proactive approach with numerical accuracy
strong problem-solving capabilities and a development-oriented attitude
excellent customer service skills and the ability to build collaborative relationships in a team
cultural sensitivity and the ability to work effectively in a global environment

Job Responsibility

independently managing accounting processes for the most complex entities and acting as a 'quality gatekeeper' in your area of responsibility
proactively identifying and implementing improvements, automation, and harmonization in the Invoice to Pay process to increase efficiency
participating in global development projects and optimizing End-to-End processes in cooperation with global process owners
performing system and acceptance tests during updates, data migrations, or the implementation of new financial tools
onboarding new employees, conducting process training, and supporting the development of team competencies
identifying operational risks, preparing mitigating actions, and ensuring compliance with company policies and guidelines
handling escalations (complex cases), removing process obstacles, and resolving complicated system issues
overseeing month-end closing activities (accruals, account analysis), supporting audits, and ensuring internal control compliance
building strong partnerships with purchasing, suppliers, and local business stakeholders, and monitoring payment liquidity
supporting the Team Lead in organizing teamwork, setting priorities, and achieving the department's strategic goals

What we offer

exciting opportunity to build a new GBS site in Gdansk as part of global GBS operation in a good company
collaborative, supportive and innovative atmosphere
great colleagues and a multicultural working environment
possibility to develop your professional skills with modern processes and tools
career opportunities within a global organisation
competitive pay and bonus scheme
flexible working time and hybrid working with office for purpose for 2 days a week
competitive benefit package
modern office location at Olivia Centre along the main railroad line

Fulltime

!

AP Specialist (Invoice to Pay Process) with Korean, Japanese, Chinese

For our Client, a world-leading Nordic-based industrial company operating global...

Location

Poland , Gdańsk

Salary:

Not provided

Randstad

Expiration Date

June 30, 2026

Requirements

University degree (Bachelor or Master) in Accounting, Economics, Business Administration, or a related field
minimum 2 years of working experience in Invoice to Pay
understanding of Invoice to Pay end-to-end process and financial accounting
fluency in English, both written and spoken
knowledge of Korean, Japanese, or Chinese at a minimum of B2 level
self-driven and development-oriented attitude
systematic, organized, and proactive approach with numerical accuracy
problem-solving capabilities and a development-oriented attitude

Job Responsibility

Processing purchase invoices and matching them with POs, ensuring timely payments and discount utilization
acting as a "quality gatekeeper" in your area of responsibility and proactively reporting any process deviations
monitoring invoice workflow, resolving blockages, and analyzing GR/IR discrepancies
serving as a contact point for suppliers and business stakeholders regarding invoice status and payments
supporting month-end closing activities, including processing accruals and verifying account balances
participating in process improvement projects and system testing during updates or migrations
supporting audits and performing internal control checks (e.g., fraud detection reports)
actively cooperating with the team, sharing knowledge, and supporting the onboarding of new colleagues

What we offer

Exciting opportunity to build a new GBS site in Gdansk as part of global GBS operation
collaborative, supportive and innovative atmosphere
great colleagues and a multicultural working environment
possibility to develop your professional skills with modern processes and tools
career opportunities within a global organisation
competitive pay and bonus scheme
flexible working time and hybrid working with office for purpose for 2 days a week
competitive benefit package
modern office location at Olivia Centre along the main railroad line

Fulltime

!

Invoice Dispute Specialist

We are looking for an Invoice Dispute Specialist to join a manufacturing organiz...

Location

United States , Eden Prairie

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in accounts payable, accounts receivable, invoice processing, or a closely related accounting support function
Working knowledge of invoice dispute resolution, payment application, collections activity, or outstanding invoice research
Solid understanding of debits, credits, and how financial transactions affect account balances
Strong numerical accuracy with the ability to reconcile details and identify inconsistencies in billing data
Strong written communication skills with the ability to respond constructively to customer concerns
Ability to manage fluctuating workloads and remain productive in a high-volume processing environment
Proficiency with systems used for invoice entry, case tracking, and account documentation

Job Responsibility

Review customer-reported invoice concerns and open dispute cases with complete supporting details for investigation
Research billing discrepancies by gathering documentation, validating transaction history, and identifying the source of the issue
Process invoice corrections, adjustments, or related updates across the appropriate accounting and billing platforms
Verify financial accuracy by checking calculations, account activity, and the impact of debits and credits on each case
Communicate with customers in a clear, respectful, and solution-focused manner when addressing questions or resolving concerns
Manage a consistent pipeline of dispute work, including periods of high-volume activity that require strong prioritization and attention to detail
Collaborate with internal teams to obtain missing information and ensure dispute resolutions are completed efficiently
Maintain accurate records of dispute actions, documentation, and final outcomes to support audit readiness and follow-up needs

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Fulltime

Global Invoice Processing Specialist

This is where your insights influence change. As a member of the Baxter Finance ...

Location

Malaysia , Kuala Lumpur

Salary:

Not provided

Baxter

Expiration Date

Until further notice

Requirements

3+ years of experience in Accounts Payable, accounting, or a related finance function (or an equivalent combination of education and experience)
A bachelor’s degree or equivalent experience, ideally in Accounting or Finance
Practical experience using accounting and financial systems
Strong understanding of Accounts Payable procedures and internal controls
Confidence using Microsoft Office, particularly Excel
Experience working directly with internal or external customers to resolve invoice or payment issues
Effective communication skills, enabling clear and professional explanation of financial subjects
Outstanding organizational competence, meticulous attention to detail, and proficiency in balancing priorities and deadlines
A customer-focused approach and a collaborative working style

Job Responsibility

Accurately enter, review, and adjust invoices, debit notes, and credit notes, ensuring timely processing and compliance with company standards
Partner closely with in-country teams and collaborators to proactively identify, address, and resolve invoice discrepancies and exceptions
Conduct general ledger and vendor statement reconciliations, assisting in maintaining accurate financial records
Find opportunities for process efficiency and improvement, and expertly present solutions
Contribute to the review and improvement of Accounts policies and procedures to support business, system, and market changes
Provide hands-on support during the transition of new countries into the Shared Service Centre, helping ensure smooth integration and consistency
Uphold strong internal controls while meeting tight deadlines in a fast-paced environment

What we offer

Support for Parents
Continuing Education/ Professional Development
Employee Heath & Well-Being Benefits
Paid Time Off
2 Days a Year to Volunteer

Fulltime

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