Invoice Coordinator Job at Robert Half (Spokane)

Invoice Coordinator

We are seeking a detail-oriented Invoice Coordinator to support payment operatio...

Location

United States , Spokane

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience reviewing invoices in a nonprofit and/or grant-funded environment (highly preferred)
Strong understanding of compliance requirements tied to grants, awards, or restricted funding
High attention to detail and ability to consistently catch errors before invoices reach AP
Organized, dependable, and comfortable managing changing invoice volume
Clear communicator who collaborates well across program and finance teams
Familiarity with ERP systems
Microsoft Dynamics experience is a plus

Job Responsibility

Serve as the first step in the invoice process, screening and reviewing vendor and grantee invoices before submission to Accounts Payable
Review invoices for accuracy, completeness, and compliance with grant agreements, contracts, pricing terms, and funding requirements
Ensure invoices are properly supported with required documentation and aligned to the correct grant or award
Partner closely with program, grants, and finance teams to move invoices smoothly through review and approval stages
Follow up on missing information, discrepancies, or corrections by coordinating with internal stakeholders and external vendors
Assemble complete invoice packages for leadership or finance review and route approved items to AP for payment
Manage fluctuating invoice volume throughout the year and prioritize workload during peak periods
Maintain organized records, track invoice status, and document procedures to support consistent and compliant processes
Use Microsoft Dynamics (or similar ERP tools) to monitor invoice workflows and support reporting needs

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Parttime

Invoice To Pay Processes Coordinator

This role exists to Lead day-to-day Invoice-to-Pay (I2P) operations for Europe, ...

Location

Poland , Silesia

Salary:

Not provided

Unilever

Expiration Date

Until further notice

Requirements

Professional qualification with 2+ years’ experience in financial, operational, or business partnering roles
Excellent analytical and communication skills with the ability to respond under pressure
Experience in driving performance improvements
Strong problem-solving skills and the ability to develop effective mitigation strategies
Knowledge of supply chain and prior experience in S2P will be an advantage

Job Responsibility

Market Operations Leadership: Be the key S2P Market operations partner for Europe
coordinate escalations with a resolution mindset and identify gaps in user/vendor knowledge
Performance Delivery: Sustain market performance across all KPIs
reduce backlog, deliver POT while reducing overdues
Projects : Land the program per agreed calendar without business disruption
participate in BRD discussions, UAT, DTP readiness
stabilize operations post transition
Regulatory E-Invoicing: Lead/Support country e-invoice mandate projects with providers and cross-functional teams
ensure design readiness and implementation
Controls & Risk: Achieve zero significant CDRs due to operations delivery

What we offer

Hybrid work and flexibility
Opportunities for the development and improvement of qualifications
Sharing the cost of professional training & courses
life insurance
private medical care
pension fund
sharing the cost of sports activities
Benefits System – Cafeteria and many others
Extra days off to take care of yourself and others
Unilever store - Our products at attractive prices

Fulltime

New

Supply Chain Clerk

Immediately hiring! Do you enjoy staying organized, managing details, and suppor...

Location

United States , Orlando

Salary:

18.00 USD / Hour

avis budget group

Expiration Date

Until further notice

Requirements

Valid Driver's License
Effective verbal and written communication skills
Proficiency with Microsoft Office applications, including Excel and Word
Willingness to occasionally work outdoors or near a mechanical shop with moderate noise levels
Flexibility to work various shifts
Minimum of 1 year of office or clerical experience
Must be able to lift up to 50 pounds, continuously stand, bend, reach, walk, sit and kneel frequently, enter, exit and drive vehicles
Basic computer skills, including typing and data entry
Must be 18 years of age and legally authorized to work in the United States
This position requires regular, on-site presence and cannot be performed remotely

Job Responsibility

Provide clerical and administrative support to vehicle maintenance, auto body damage, and fleet services operations
Manage inventory records, process purchase and repair orders, handle invoices, and support accounts payable and receivable activities
Order automotive parts, tools, and shop supplies for a fleet of newer vehicles across multiple brands
Answer phones, communicate with internal teams and external vendors, and assist with onboarding, training coordination, and general administrative support for on-site leadership

What we offer

Bi-weekly hourly wage
On-the-job training in our vehicle makes and models
Paid time off
Medical, dental and other insurance
Flexible spending account opportunity to contribute up to $270 as a tax-free benefit for public transportation or parking expenses
Retirement benefits (401k)
Employee discounts, including discounted car rental and discounted prices on the purchase of Avis/Budget cars

Fulltime

Office Administrator

We are continuously seeking to connect with experienced Office Administrators wh...

Location

United States , Montgomery

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of administrative, office support, or coordination experience
Proficiency in Microsoft Office (Word, Excel, Outlook)
Strong organizational skills with attention to detail
Ability to prioritize and adapt in fast-paced environments
Excellent written and verbal communication skills

Job Responsibility

Manage day-to-day office operations, including scheduling, correspondence, and file management
Provide administrative support to leadership and cross-functional teams
Maintain accurate records, reports, and documentation
Coordinate calendars, meetings, and travel arrangements
Handle inbound calls, emails, and front office interactions
Assist with basic bookkeeping, invoicing, or expense tracking as needed
Support onboarding, HR coordination, or office logistics when applicable

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Office Administrator

We are continuously seeking to connect with experienced Office Administrators wh...

Location

United States , Birmingham

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of administrative, office support, or coordination experience
Proficiency in Microsoft Office (Word, Excel, Outlook)
Strong organizational skills with attention to detail
Ability to prioritize and adapt in fast-paced environments
Excellent written and verbal communication skills
Experience with accounting systems, CRMs, or HR support is a plus

Job Responsibility

Manage day-to-day office operations, including scheduling, correspondence, and file management
Provide administrative support to leadership and cross-functional teams
Maintain accurate records, reports, and documentation
Coordinate calendars, meetings, and travel arrangements
Handle inbound calls, emails, and front office interactions
Assist with basic bookkeeping, invoicing, or expense tracking as needed
Support onboarding, HR coordination, or office logistics when applicable

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Accounting Assistant

We are looking for an Accounting Assistant to support daily financial and admini...

Location

United States , Colorado Springs

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting accounting operations with exposure to accounts payable and accounts receivable processes
Ability to code invoices, manage data entry accurately, and follow established payment timelines
Familiarity with bank reconciliations and maintaining organized financial records
Working knowledge of QuickBooks or similar accounting software
Strong organizational skills with the ability to manage documents, filing, and administrative details efficiently
Comfortable handling general office coordination tasks in addition to accounting responsibilities
Detail-oriented communication skills, including the ability to answer and route calls on a multi-line phone system

Job Responsibility

Coordinate the flow of vendor invoices by distributing them for review, monitoring approval status, and helping ensure timely payment processing
Enter accounting data accurately into company systems and assist with payment-related tasks to keep accounts current and organized
Support billing activities by pairing invoice documentation with related billing records and confirming that backup materials are complete
Maintain organized filing systems for both accounting and human resources documents to improve record accessibility and compliance
Assist with accounts payable and accounts receivable activities, including coding invoices and supporting routine transaction processing
Provide general office support by setting up conference rooms for occasional meetings and maintaining orderly shared spaces such as kitchen and supply areas
Offer limited assistance with marketing-related tasks when workload permits and priorities align with accounting support needs
Answer the phones and direct them appropriately with an average of ~6-8 per hour

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Accounting Assistant

We are looking for an Accounting Assistant to support day-to-day financial opera...

Location

United States , Spokane Valley

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Process incoming invoices, confirm supporting documentation, and prepare payments in accordance with company procedures
Monitor customer accounts, apply incoming payments accurately, and follow up on outstanding balances as needed
Reconcile bank activity against internal records and investigate discrepancies to ensure financial accuracy
Review invoice coding for accuracy and assign the appropriate account classifications before submission
Assist with routine financial reporting and provide organized documentation to support month-end activities
Communicate with vendors and internal stakeholders to resolve billing questions, payment issues, and account inconsistencies
Hands-on experience supporting both accounts payable and accounts receivable activities
Working knowledge of bank reconciliation practices and the ability to identify and resolve variances
Experience coding invoices with a strong understanding of accurate account classification
Strong attention to detail and the ability to manage multiple accounting tasks with consistency

Job Responsibility

Process incoming invoices, confirm supporting documentation, and prepare payments in accordance with company procedures
Monitor customer accounts, apply incoming payments accurately, and follow up on outstanding balances as needed
Reconcile bank activity against internal records and investigate discrepancies to ensure financial accuracy
Review invoice coding for accuracy and assign the appropriate account classifications before submission
Assist with routine financial reporting and provide organized documentation to support month-end activities
Communicate with vendors and internal stakeholders to resolve billing questions, payment issues, and account inconsistencies

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Cluster Assistant Purchasing Manager

At Marriott International, we are dedicated to being an equal opportunity employ...

Location

Indonesia , Seminyak

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

High school diploma or G.E.D. equivalent
At least 1 year of related work experience
No supervisory experience
None

Job Responsibility

Check figures, postings, and documents for accuracy
Organize, secure, and maintain all files, records, cash and cash equivalents in accordance with policies and procedures
Record, store, access, and/or analyze computerized financial information
Classify, code, and summarize numerical and financial data to compile and keep financial records, using journals, ledgers, and/or computers
Prepare, maintain, audit, and distribute statistical, financial, accounting, auditing, or payroll reports and tables
Complete period-end closing procedures and reports as specified
Prepare, review, reconcile, and issue bills, invoices, and account statements according to company procedures
Follow-up and resolve past due accounts and vendor invoices until payment in full is received or resolved
Coordinate tasks and work with other departments
serve as a departmental role model or mentor

Fulltime

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Invoice Coordinator

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