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Invoice Coordinator

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Spokane

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Category:
Office Administration

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Contract Type:
Contract work

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Salary:

Not provided
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Job Description:

We are seeking a detail-oriented Invoice Coordinator to support payment operations for grant-funded programs and vendor services. This 100% remote, long-term contract role is ideal for someone with strong nonprofit or grant-related invoice experience who enjoys being the first line of review before invoices move to Accounts Payable. This position starts part-time (30–32 hours/week) on a temporary basis, working Pacific Time business hours. There is potential for conversion to full-time employment with an increase in compensation.

Job Responsibility:

  • Serve as the first step in the invoice process, screening and reviewing vendor and grantee invoices before submission to Accounts Payable
  • Review invoices for accuracy, completeness, and compliance with grant agreements, contracts, pricing terms, and funding requirements
  • Ensure invoices are properly supported with required documentation and aligned to the correct grant or award
  • Partner closely with program, grants, and finance teams to move invoices smoothly through review and approval stages
  • Follow up on missing information, discrepancies, or corrections by coordinating with internal stakeholders and external vendors
  • Assemble complete invoice packages for leadership or finance review and route approved items to AP for payment
  • Manage fluctuating invoice volume throughout the year and prioritize workload during peak periods
  • Maintain organized records, track invoice status, and document procedures to support consistent and compliant processes
  • Use Microsoft Dynamics (or similar ERP tools) to monitor invoice workflows and support reporting needs

Requirements:

  • Prior experience reviewing invoices in a nonprofit and/or grant-funded environment (highly preferred)
  • Strong understanding of compliance requirements tied to grants, awards, or restricted funding
  • High attention to detail and ability to consistently catch errors before invoices reach AP
  • Organized, dependable, and comfortable managing changing invoice volume
  • Clear communicator who collaborates well across program and finance teams
  • Familiarity with ERP systems
  • Microsoft Dynamics experience is a plus
What we offer:
  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 09, 2026

Employment Type:
Parttime
Work Type:
Remote work
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