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The Inventory Specialist is responsible for the integration and implementation of Genesis across the Hospital. While this role is focused on Inventory, it is expected that this employee demonstrates managerial and leadership skills and collaborate effectively with Supply chain and colleagues across all departments of the hospital. The Inventory Specialist and Supply chain has the responsibility to ensure the effective management of stock levels across all clinical and non-clinical areas of the hospital and is important in making a significant contribution, developing and maintaining best practice in supply chain services. This includes the provision of the highest level of safety and regulatory compliance.
Job Responsibility:
Enable seamless integration and implementation of the system across the Hospital
Ensure all Inventory and Point of Care systems related SOPs are in place and followed through
Ensure stock level information is accurate at any point of time and aligned with other systems
Liaise closely with Procurement Manager to ensure Inventories KPIs are met and action plans in place in case of discrepancies identified
Liaise closely with Clinical /Nursing Team in Theatre to ensure POC inventories are met action plans in place in case of discrepancies identified
Analyse the data and actively work on the actions to close the issues, maintain and improve the service
Provide monthly operational reports on all KPIs (Clinical, Financial and Supply Chain) from the system/business intelligence data
Ensure appropriate Consignment Stock Management in place
Be the main point of Contact for the system queries/issues with all internal and external stakeholders
Ensure stock/inventory information are aligned with procedures spend in Theatre and Cath Lab
Deputise Procurement Manager when on a period of absences or annual leave
Maintain product and inventory related master data
Performance of regular stock counts and related variance accounting
Deputise Procurement and Supply Chain Manager when on a period of absences or annual leave
Provide professional and personal development opportunities for all staff
Maintain accurate records of all study leave and education resources used
Develop and implement an enhanced staff competence assessment relevant to the Department
Facilitate study days and leave
Develop a culture of safety, promoting positive reporting of incidents and near misses
Ensure compliance with all relevant Hermitage Clinic guidelines, policies, procedures and relevant legislation and regulatory requirements
Encourage continuous review and evaluation of policies, guidelines and existing practices through regular audit programmes
Promote a culture of continuous quality improvement across the department
Set and monitor core objectives, standards and key performance indicators for the service and monitor performance against these standards
Lead out on the requirements of the hospitals accreditation process
Participate fully in the requirement of the hospital’s risk management programme
Work with members of the team in devising Standard Operating Procedures for the development of the Department
Provide leadership in proactively addressing ethical and quality of service issues
Requirements:
Knowledge of Inventory systems
5+ years relevant experience in Supply Chain
Relevant third level qualification
Experience operating in a complex, fast paced environment