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University of Rochester Logo University of Rochester · Logistics

Inventory Planning Coordinator III

United States of America, Rochester 23.06 - 32.29 USD / Hour · Job Posted February 21, 2026
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Job Description

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Responsibility

  • Ensures specialty products, devices and implants are obtained in both a fiscally responsible manner and in line with departmental needs and requirements
  • Responsible for routine and non-routine duties requiring specialty knowledge of supply chain and clinical requirements for assigned areas
  • Utilizes problem solving skills to obtain what is required for assigned areas
  • Responsible for resolving invoice discrepancies and managing recall alerts for products, devices and implants that have been received
  • Proactively reviews, monitors, and maintains all systems for assigned surgical and medical procedure supply and implant requirements
  • Applies knowledge of service specific clinical and anatomical requirements for obtaining appropriate supplies, products, devices or implants
  • Determines and maintains optimal inventory levels to ensure product availability per customer requirements
  • Procures products necessary for emergent, urgent, and elective cases
  • Creates purchase orders with purchasing authority up to $500,000
  • Verifies accuracy of shipments against purchase order
  • Reviews reports and checks on back orders daily
  • Makes alternative arrangements when appropriate and in urgent patient care situations
  • Monitors, updates, and keeps current all associated par forms and spreadsheets for areas of responsibility
  • Utilizes Materials Management and departmental software to proactively assess, measure, and track supply expenses and usage
  • Utilizes inventory management tools and product knowledge to serve as a resource for assigned department supply requirements across the organization
  • Identifies and recommends solutions for problems relating to the product, process and/or ordering system
  • Recommends opportunities to reduce cost through consolidation of product, using alternate vendors or other methods
  • Maintains physical space for inventory, including relocation of supplies in various areas
  • Supports and maintains space utilization
  • Monitors expiration dates in respective areas and removes expiring products according to policy
  • Establishes, maintains, and enhances optimal communication standards
  • Coordinates customized inventories for multidisciplinary departments
  • Actively engages in the semi-annual physical product inventory, as required by Finance, to meet cost accounting and regulatory requirements
  • Other duties as assigned

Requirements

  • Associate's degree and 1 year of related work experience required
  • Or equivalent combination of education and experience
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