Intern to Events Coordination Department

• Support the Events Coordination Department (ECD) in the smooth preparation and delivery of meetings and events by providing administrative, logistical, and organisational assistance
• Help ensure efficient workflows, well-maintained documentation, and timely coordination of event-related activities
• Contribute to a wide range of tasks that facilitate the overall functioning of the department
• Assist with basic administrative tasks such as document preparation, filing, and updating tracking tools
• Help maintain shared resources and support the organisation of internal workflows
• Support the sorting, renaming, and organisation of digital and physical files according to internal guidelines
• Contribute to keeping shared folders structured and up to date to facilitate information access
• Monitor event-related inboxes, sort incoming messages, and draft initial replies to simple queries
• Help prepare communication templates and support consistent information sharing
• Assist in scheduling meetings, preparing materials, and taking basic notes
• Help update action lists and ensure follow-up on pending items
• Support the preparation of procurement documents and the collection of quotations
• Help follow up with suppliers on deliveries and services
• Assist in preparing event materials (badges, documents, kits) and updating participant lists
• Support logistical coordination before and during events, including on-site assistance when needed
• Contribute to post-event tasks such as collecting feedback and organising documentation
• Provide occasional support to the Travel Team during peak periods
• Help maintain calendars, tracking tools, and shared folders
• Contribute to improving templates, checklists, and simple procedures

• Currently enrolled in a post-graduate academic programme
• or Have graduated no longer than 1 year ago from a post-graduate programme or equivalent studies
• Field of study: Communication, events, or business school
• Excellent command, both written and spoken, of English (at ease to present and brief internal and external stakeholders in English)
• Excellent communication skills (verbal, written, interpersonal)
• At ease with basic software to create and manage documents: Word, Excel PowerPoint, Microsoft Teams, Zoom, OneDrive, SharePoint
• Highly oriented to events production
• Very organized ways of working
• Analytical ability: problem definition and establishing research questions
• Problem-solving
• Ability to work without any issue within short deadlines, pressure and manage non expected situations
• Willing to execute any necessary task to get an event production done
• Pro-active mindset
• Genuinely curious and engage in the work and mandate of the WOAH
• Courtesy, tact and ability to establish and maintain good working relations in a multinational and multicultural environment
• Can do’ attitude and ability to work within short deadlines
• Ability to work well as part of a team
• Adaptable and flexible
• This position can require manual tasks and physical efforts such as carrying heavy boxes, box/unbox, install IT equipment, spending 6 days in a row in a venue, moving in different levels using stairs, etc.

French and/or Spanish and/or Russian and/or Chinese is an asset

The WOAH will provide a stipend in the amount of 715€ monthly for full time work (39H/week)