Interim Manager, Development Events and Operations Job at The Trustees of Reservations (Boston)

Job Description

As the Interim Manager of Development Events and Operations, you will play a pivotal role on a high-performing Development Team, driving fundraising success through the strategic execution of more than 40 annual events. These gatherings engage over 1,000 donors giving at the $1,000+ level, making them a cornerstone of our philanthropic efforts. In this role, you’ll partner closely with Major Gift Officers and the Events Team to design, implement, and evaluate events that strengthen donor relationships and advance fundraising goals. Your expertise in event management and operational systems will ensure flawless execution, meaningful donor experiences, and accurate reporting on outcomes.

Job Responsibility

Facilitate event vendor research and coordination
Build donor prospect lists based on past interest / participation
Draft donor and committee update emails and agendas for meetings
Maintain accurate budget documents for events
Assist with event lead up preparations for registration needs and run of show documents
Maintain positive donor relations and manage the events@thetrustees.org email inbox
Maintain accurate ticket sales, registrations, and event reporting
Effectively utilize and update Salesforce and other systems to ensure accurate and complete event data
Build invitation criteria and event invitation lists and collaborate with marketing teams to create invitations, website content, message points, and collateral for all events
Maintain and track event ticket sales via Classy/GoFundMe, ACME, or another ticketing system
Act as the primary lead on Fundraising Event Auctions
Support and actively participate in the planning and implementation of all Development and Governance Events
Work in the Boston office as needed for event prep, usually 1X per week on Mondays
Attendance is required at, but not limited to the following 2026 event dates: March 5, April 6, May 6, May 7, May 9, June 7, June 20, July 25, September 18, September 24.

Requirements

History of successful event coordination
High proficiency in logistics and operations management
Detail oriented and reliable
Excellent communication skills
3-5 years of experience in Development, event planning, and operations
Strong communication and interpersonal skills and ability to foster client and vendor relationships
Results and deadline driven with strong ability to work independently
Proficient in Microsoft Word, Excel, Power Point, and Outlook
Experience with Salesforce
Experience with ACME, GoFundMe (preferred)
Ability to work effectively as part of a team and independently and to effectively collaborate with departments across the organization
Access to reliable transportation to travel between properties and transport materials, supplies, etc. for events
Ability to work on nights and weekends depending on event needs
Reliable internet, computer and phone
Current authorization to work in the United States
A satisfactory criminal background (CORI) check.

What we offer

Sick time: 120 hours per year (prorated)
Vacation time: 20 days per year (prorated)
Holiday time: 12 set holidays, 3 floating (prorated)
Health insurance: You are eligible to participate in the Trustees health insurance benefit via Blue Cross Blue Shield (BCBS). BCBS also offers additional benefits, such as fitness reimbursement and rewards for healthy habits
Short-Term and Long-Term Disability Insurance
Massachusetts Paid Family Medical Leave
Life Insurance
401k with 5% match after 1 year of employment
Employee Assistance Program: Free access to a confidential service that helps employees and their communities with personal and work-related issues, such as mental health support, counseling, and financial advice
Reciprocity: Employees have access to free and discounted admission and membership to more than 50 nearby museums and cultural institutions
Discounts: Enjoy free entry to all Trustees properties, discount event tickets, and discounted merchandise at our stores and on stays at our inns
Day of Wonder: Spend one workday per year to exploring a Trustees property
Day of Service: Spend one workday per year to helping with a project at a Trustees property.

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Interim Manager, Development Events and Operations

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