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Interim Accounts Payable Assistant | Luxury Retail Scale-Up | London/Hybrid. The Client: Harmonic are delighted to be partnering with a globally recognised retail brand known for its distinctive products and strong international presence. With operations spanning the UK, US and Europe, the business is continuing to invest in its finance function and is now seeking an experienced Interim Senior Accounts Payable Assistant to support the team during a busy period. This is a 6-month contract with the opportunity to make a tangible impact within a fast-paced, collaborative environment. The Role: Reporting into the Accounts Payable Manager, you will play a key role within the purchase-to-pay function, ensuring supplier invoices and payments are processed accurately and efficiently. Alongside core transactional responsibilities, you will support month-end processes, strengthen internal controls and contribute to ongoing improvements within the AP function. This position requires someone confident operating in a high-volume environment who can build strong relationships with both internal stakeholders and external suppliers.
Job Responsibility:
Owning the processing of non-PO supplier invoices, ensuring accurate coding and timely posting to the ledger
Monitoring outstanding approvals and liaising with budget holders to avoid payment delays
Preparing and managing regular payment runs for non-stock suppliers
Maintaining supplier onboarding processes, ensuring compliance with internal procedures
Posting purchase ledger transactions including invoices, payments and allocations within the accounting system
Managing direct debit payments and overseeing company credit card administration
Responding to a high volume of supplier and internal queries via shared inbox, resolving issues promptly
Supporting month-end activities including accruals, prepayments and balance sheet reconciliations
Reviewing supplier statements and performing reconciliations to resolve discrepancies
Assisting with audit preparation and provision of supporting documentation
Contributing to process enhancements, strengthening controls and segregation of duties within AP
Supporting ad hoc reporting and finance projects as required
Requirements:
4-5 years' experience within an Accounts Payable or Purchase Ledger role
Strong understanding of the end-to-end purchase-to-pay process
Experience working in a high-volume, fast-moving environment
Proficient in Excel (including lookups and conditional formulas) and confident handling large data sets
Highly organised with excellent attention to detail
Comfortable communicating across departments and with external suppliers
Self-motivated with the ability to prioritise workload effectively
Nice to have:
Exposure to SAP Business One or similar ERP systems
Experience supporting audit processes or contributing to finance transformation initiatives