Intellectual Property Docketing Specialist Job at Beacon Hill (Chicago)

IP Specialist

McCarter & English LLP is seeking an IP Specialist for our Hartford, CT office. ...

Location

United States , Hartford

Salary:

70000.00 - 95000.00 USD / Year

McCarter & English

Expiration Date

Until further notice

Requirements

Ability to prepare and electronically file trademark and patent documents in the USPTO
2-3 years of intellectual property experience, including using an IP practice management system in a law firm or IP corporate legal department setting
Experience with monitoring patent and trademark dockets
Proficiency with Microsoft Office (e.g. Word and Excel) and billing software(s)

Job Responsibility

Reviewing client dockets for upcoming deadlines, preparing correspondence to clients notifying them of deadlines and the requirements therefor, and following up with them as needed
Preparing electronic forms for trademark filings in the USPTO, including trademark applications, responses to office actions, extensions, statements of use, declarations of use and incontestability, applications for renewal, and specimens of trademark use
Preparing electronic forms for trademark filings in the World Intellectual Property Office (WIPO), including international applications for registrations and other miscellaneous WIPO filings
Communicating with foreign law firms to provide instructions for filing and prosecuting foreign trademark applications and to address their requests for powers of attorneys and other filing information
Assisting in trademark clearance searches, including conducting searches in the USPTO and Saegis databases
Preparing electronic forms for patent filings in the USPTO, including provisional and utility patent applications, information disclosure statements, and responses to office actions
Preparing formal documents for patent filings in the USPTO, including declarations, powers of attorney, assignments, and other formal documents as required by foreign patent offices
Maintaining and organizing electronic patent and trademark files

What we offer

Firm-Paid: Basic life and accidental death and dismemberment (AD&D) insurance and short-term (ST) and long-term (LT) disability benefits
Health & Wellness: Comprehensive medical/prescription drug coverage (the Firm pays a share of the cost), including a high deductible health plan with an annual Firm health savings account (HSA) contribution
Employee-Paid Voluntary Benefits: Dental and vision coverage, supplemental health plans (accident, cancer and critical illness), flexible spending accounts, optional life and AD&D insurance (supplemental employee, spouse and child) and supplemental STD coverage
Retirement: 401(k) plan offering three types of contributions: pre-tax, Roth and after-tax contributions
Time Off: Paid Time Off (PTO), paid holidays, and leaves of absence to support work-life balance (e.g. parental leave)
Free and confidential employee assistance program (EAP) and behavioral health services program
Firm-paid back-up child/elder care, academic support and pet care program
Tax-advantaged college savings 529 Plan
Employee discounts through Working Advantage
Eligibility for discretionary bonus

Fulltime

Lead IP Paralegal

The Lead Intellectual Property Paralegal leads a team of IP Paralegals and Docke...

Location

United States , Brookline

Salary:

115900.00 - 129900.00 USD / Year

Dana-Farber Cancer Institute

Expiration Date

Until further notice

Requirements

Bachelor’s degree
At least 5 years of experience in intellectual property, preferably in a law firm, in-house department, or technology-focused business environment
Extensive knowledge of U.S. and international patent/trademark prosecution procedures and related policies
Expertise in computer applications, including experience with USPTO portal filings, intellectual property database software, and tools like Inteum Minuet™, CPI, and LEDES™
Outstanding written and oral communication skills
Critical thinking skills
Exceptional organizational skills and adeptness at prioritizing tasks
Strong customer service skills and professionalism
Ability to manage and protect highly confidential and sensitive information
Excellent attention to detail and research abilities

Job Responsibility

Leads a team of IP Paralegals and Docketing Specialists
Serves as a content expert on numerous IP-related projects
Directs the training and workload of the docketing specialists and IP Paralegals
Interacts with faculty and staff members across the Institute as well as licensing entities, collaborating institutions, law firms, and IP-related vendors
Provides intellectual property counseling, strategic analysis, and portfolio management services to the Institute
Manages a team of Intellectual Property Paralegals and Docketing Specialists
Collaborates with the Director of Legal Operations on IP-related projects
Maintains the Institute’s intellectual property assets and related correspondence within the electronic database as well as hard copies of original executed documents and trademark specimens
Oversees the search and implementation of specific IP-related vendors
Directs and monitors the IP assets management in Minuet InteumTM, invoicing, and patent maintenance fee payments

Fulltime

Docketing Specialist

We are looking for an experienced Docketing Specialist to join our team on a con...

Location

United States , Boston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in intellectual property docketing or a related role
Familiarity with the RightHub platform is preferred
Strong organizational and multitasking skills to manage multiple deadlines
Proficiency in updating and maintaining accurate records
Ability to review and interpret official documents for relevant information
Excellent communication skills to collaborate with clients and team members
Detail-oriented approach to ensure compliance with legal requirements
Knowledge of docketing systems and processes, including calendar management

Job Responsibility

Review and process incoming communications from outside counsel, foreign agents, and the US Patent and Trademark Office to ensure timely docketing
Examine incoming correspondence for deadlines, bibliographic data, and compliance with organizational requirements
Update records with relevant bibliographic information based on official documents and filed responses
Manage and track tasks, including creating and closing deadlines, as outlined in official communications
Assist clients and paralegals with intellectual property and foreign prosecution-related projects
Ensure all docketing activities align with organizational policies and procedures
Maintain accurate and organized records to support seamless operations
Collaborate with team members to address docketing-related inquiries and provide solutions
Utilize the RightHub platform to execute docketing tasks efficiently
Monitor deadlines and ensure compliance with legal and procedural requirements

What we offer

medical
vision
dental
life and disability insurance
eligibility to enroll in company 401(k) plan

Intellectual Property Docket Specialist

Beacon Hill Legal is seeking a Trademark or Patent Docketing Specialist to join ...

Location

United States , Chicago

Salary:

75000.00 - 85000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

At least three (3+) years of IP docketing experience
strong preference in TRADEMARKS
Patents is a PLUS

Job Responsibility

Docket incoming postal and electronic correspondence from foreign associates and from the USPTO for trademark matters
Prepare new trademark, domain and copyright applications and other trademark prosecution documents for filing at appropriate trademark offices, including gathering all necessary information from clients regarding same
monitoring and maintaining applications through issuance
Prepare and record documents affecting the chain of title for U.S. and International trademarks
Work closely with attorneys and paralegals to handle trademark correspondence and generate reports
Train others on established procedures

What we offer

full benefits

Fulltime

Patent Prosecution Specialist

Wilson Sonsini is the premier legal advisor to technology, life sciences, and ot...

Location

United States , Palo Alto; Salt Lake City; San Francisco; San Diego; Century City

Salary:

35.14 - 53.08 USD / Hour

Wilson, Sonsini, Goodrich & Rosati

Expiration Date

Until further notice

Requirements

Bachelor's degree and/or paralegal certificate is preferred
Minimum 5 years of prior experience in a U.S. Patent Prosecution or Legal Assistant role, with intermediate knowledge of all stages of patent prosecution and USPTO requirements, including rules, deadlines, and procedures
Proficiency with U.S. and foreign patent office websites and the ability to research and locate data
Knowledge regarding a calendaring system is required and knowledge of Computer Packages Inc.'s (CPI) calendaring system is a plus
Strong knowledge of Microsoft products, database management systems, and electronic files
Strong desire to learn new tasks and technologies
Knowledge regarding aspects of patent prosecution and the United States Patent and Trademark Office's Patent Application Information Retrieval (PAIR) System, World Intellectual Property Organization (WIPO), European Patent Office (EPO), Orbit, foreign PTO sites, Electronic Filing System (EFS), and Patent Center databases
Ability to work well under pressure and demonstrated ability to coordinate multiple competing tasks simultaneously and demands and adapt to various practice management styles
Excellent analytical skills, with a strong ability to review and organize legal documents in complex legal matters
Ability to demonstrate accuracy, attention to detail and strong organizational skills, and strong written and verbal communication skills

Job Responsibility

Handle complex filings for attorneys and staff and provides reliable suggestions and feedback
Strong familiarity with CFR, MPEP and other patent-related laws and regulations, and engage in research when required
Coordinate with IP professional staff, patent practitioners and clients with respect to assigned US patent prosecution matters
Communicate with clients, examiners, and other parties regarding status of applications and/or other related matters
Maintain close communication with US and foreign paralegals to ensure deadlines are met
Analyze correspondence received from USPTO to ensure accuracy of information for docketing purposes
provide timely reminders of upcoming dates
Prepare, e-file, and report filing of various legal documents maintaining structural and formatting requirements outlined the MPEP, including applications, (utility or design, provisional, nonprovisional, divisional, continuation, and national stage), responses to any PTO actions or examinations, petitions, terminal disclaimers, etc.
Prepare, e-file and report handling of all associated formalities after filing new applications to include, but not limited to prepare formal documents such as Declarations, Powers of Attorney, Substitute Statements, and Assignments as required by each jurisdiction. Obtain required signatures and follow up with clients as needed
Report and handle all substantive USPTO actions with input from the Responsible Attorney, prepare draft amendments/responses to official actions, including Responses to Missing Parts, Report Notices of Allowance, address any inventorship/assignment issues, and prepare related paperwork (e.g., extensions, RCEs, corrected ADSs, name changes, maintenance fee addresses, etc.)

What we offer

Highly competitive salary and benefits package
Discretionary year-end merit bonus based on performance

Fulltime

New

Experienced civil construction all-rounders

Civil Construction Opportunities: North West Tasmania. Randstad is currently par...

Location

Australia , Devonport

Salary:

37.00 - 42.00 AUD / Hour

Randstad

Expiration Date

April 01, 2026

Requirements

A current White Card
A valid Manual Driver’s Licence
Proven background in civil construction or heavy infrastructure
A proactive, 'all-rounder' mindset
A strong work ethic
Ability to pass a pre-employment medical (including Drug & Alcohol screening)

What we offer

Consistent weekly hours with overtime opportunities
Instant access to discounts program at Coles, Kmart, JB Hi-Fi, and Event Cinemas
Weekly pay
Dedicated local consultant to manage your site needs
Many assignments lead directly to permanent full-time roles

New

Maintenance Electrician

The Maintenance Electrician is a multi-functional technician responsible for eff...

Location

United States , Pasco

Salary:

101920.00 USD / Year

JLL

Expiration Date

Until further notice

Requirements

4+ years of experience with industrial electrical or facility maintenance
State journeyman electrician license and requirement to keep it active for duration of employment
High school diploma or GED equivalent
Flexibility to work various shifts and alternative work schedules as needed
Must be authorized to work within the hiring country without requiring company sponsorship now or in the future

Job Responsibility

Performs inspections and repairs to assigned property interior and exterior areas, including electrical, heating, ventilation, air conditioning (HVAC) and refrigeration, material handling and conveyance systems, robotics
walls and flooring
installed fixtures
roofing systems
lighting, etc.
Executes equipment inspection and monitoring programs
defines and implements maintenance best practices to improve overall mechanical equipment uptime
Continuously evaluates current maintenance, operations and reliability methods and implements changes to enhance effectiveness at increasing value-maximizing performance
Leads, trains, and supports maintenance team members as needed to develop individuals’ skills and expand team capabilities
Demonstrates flexibility to work various shifts and alternative work schedules as needed

What we offer

401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay

Fulltime

New

Red Seal Operating Engineer

As an Operating Engineer at JLL's specialized campus facility, you'll be respons...

Location

United States , North Brunswick

Salary:

96844.00 - 96844.80 USD / Year

JLL

Expiration Date

Until further notice

Requirements

High school diploma or equivalent with demonstrated technical aptitude and problem-solving abilities
Blue Seal Operating Engineer License with mandatory attainment of Red Seal Operating Engineer License within one year of employment
2+ years of hands-on experience in facility operations, building maintenance, or related technical field
Comprehensive knowledge of safety practices including energized work, PPE requirements, confined space protocols, and working at heights
Proficiency in Microsoft Office suite and web-based applications, with ability to create and modify processes, procedures, and reports
Physical capability to lift 50 pounds and perform demanding tasks including frequent climbing, bending, stooping, and overhead work in various weather conditions
Excellent written and verbal communication skills with ability to read and interpret technical schematics and documentation

Job Responsibility

Operate and maintain specialized equipment including solar turbines, heat recovery steam generators, and high-pressure boilers to ensure uninterrupted facility operations
Perform comprehensive preventative maintenance and repairs across mechanical, plumbing, electrical, fire safety, and building control systems while maintaining strict compliance with state and county regulations
Manage facility inventory, vendor relationships, and procurement processes including purchase order preparation, delivery verification, and contractor quality monitoring
Utilize CMMS systems to track all work orders, document maintenance activities, and analyze monthly service request data to identify and resolve recurring operational issues
Conduct regular equipment inspections, record system readings, and make precise adjustments to optimize performance while ensuring safety protocols are followed
Coordinate with clients, management, and operations teams on project timelines, workload priorities, and communication regarding facility issues and maintenance schedules
Perform general facility maintenance tasks including furniture installation, equipment moves, and event setup coordination while minimizing disruption to client operations

What we offer

401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay

Fulltime

Intellectual Property Docketing Specialist

Beacon Hill

Location:
United States , Chicago

Category:
Legal

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
January 09, 2026

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Intellectual Property Docketing Specialist

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Job Description:

Job Responsibility:

Requirements:

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