Intellectual Property Docket Specialist Job at Beacon Hill (Chicago)

IP Specialist

McCarter & English LLP is seeking an IP Specialist for our Hartford, CT office. ...

Location

United States , Hartford

Salary:

70000.00 - 95000.00 USD / Year

McCarter & English

Expiration Date

Until further notice

Requirements

Ability to prepare and electronically file trademark and patent documents in the USPTO
2-3 years of intellectual property experience, including using an IP practice management system in a law firm or IP corporate legal department setting
Experience with monitoring patent and trademark dockets
Proficiency with Microsoft Office (e.g. Word and Excel) and billing software(s)

Job Responsibility

Reviewing client dockets for upcoming deadlines, preparing correspondence to clients notifying them of deadlines and the requirements therefor, and following up with them as needed
Preparing electronic forms for trademark filings in the USPTO, including trademark applications, responses to office actions, extensions, statements of use, declarations of use and incontestability, applications for renewal, and specimens of trademark use
Preparing electronic forms for trademark filings in the World Intellectual Property Office (WIPO), including international applications for registrations and other miscellaneous WIPO filings
Communicating with foreign law firms to provide instructions for filing and prosecuting foreign trademark applications and to address their requests for powers of attorneys and other filing information
Assisting in trademark clearance searches, including conducting searches in the USPTO and Saegis databases
Preparing electronic forms for patent filings in the USPTO, including provisional and utility patent applications, information disclosure statements, and responses to office actions
Preparing formal documents for patent filings in the USPTO, including declarations, powers of attorney, assignments, and other formal documents as required by foreign patent offices
Maintaining and organizing electronic patent and trademark files

What we offer

Firm-Paid: Basic life and accidental death and dismemberment (AD&D) insurance and short-term (ST) and long-term (LT) disability benefits
Health & Wellness: Comprehensive medical/prescription drug coverage (the Firm pays a share of the cost), including a high deductible health plan with an annual Firm health savings account (HSA) contribution
Employee-Paid Voluntary Benefits: Dental and vision coverage, supplemental health plans (accident, cancer and critical illness), flexible spending accounts, optional life and AD&D insurance (supplemental employee, spouse and child) and supplemental STD coverage
Retirement: 401(k) plan offering three types of contributions: pre-tax, Roth and after-tax contributions
Time Off: Paid Time Off (PTO), paid holidays, and leaves of absence to support work-life balance (e.g. parental leave)
Free and confidential employee assistance program (EAP) and behavioral health services program
Firm-paid back-up child/elder care, academic support and pet care program
Tax-advantaged college savings 529 Plan
Employee discounts through Working Advantage
Eligibility for discretionary bonus

Fulltime

Entry Level Patent Specialist

McCarter & English LLP is seeking an Entry Level Patent Specialist to join our B...

Location

United States , Boston

Salary:

70000.00 - 75000.00 USD / Year

McCarter & English

Expiration Date

Until further notice

Requirements

Bachelor’s Degree
Proficiency with Microsoft Office (e.g. Word and Excel)

Job Responsibility

Reviewing client dockets for upcoming deadlines, preparing correspondence to clients notifying them of deadlines and the requirements therefor, and following up with them as needed
Preparing electronic forms for patent filings in the USPTO, including provisional and utility patent applications, information disclosure statements, and responses to office actions
Preparing formal documents for patent filings in the USPTO, including declarations, powers of attorney, assignments, and other formal documents as required by foreign patent offices
Maintaining and organizing electronic patent files

What we offer

Firm-Paid: Basic life and accidental death and dismemberment (AD&D) insurance and short-term (ST) and long-term (LT) disability benefits
Health & Wellness: Comprehensive medical/prescription drug coverage (the Firm pays a share of the cost), including a high deductible health plan with an annual Firm health savings account (HSA) contribution
Employee-Paid Voluntary Benefits: Dental and vision coverage, supplemental health plans (accident, cancer and critical illness), flexible spending accounts, optional life and AD&D insurance (supplemental employee, spouse and child) and supplemental STD coverage
Retirement: 401(k) plan offering three types of contributions: pre-tax, Roth and after-tax contributions
Time Off: Paid Time Off (PTO), paid holidays, and leaves of absence to support work-life balance (e.g. parental leave)
Free and confidential employee assistance program (EAP) and behavioral health services program
Firm-paid back-up child/elder care, academic support and pet care program
Tax-advantaged college savings 529 Plan
Employee discounts through Working Advantage
Eligibility for discretionary bonus

Fulltime

New

Docketing Specialist

We are looking for an experienced Docketing Specialist to join our team on a con...

Location

United States , Boston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in intellectual property docketing or a related role
Familiarity with the RightHub platform is preferred
Strong organizational and multitasking skills to manage multiple deadlines
Proficiency in updating and maintaining accurate records
Ability to review and interpret official documents for relevant information
Excellent communication skills to collaborate with clients and team members
Detail-oriented approach to ensure compliance with legal requirements
Knowledge of docketing systems and processes, including calendar management

Job Responsibility

Review and process incoming communications from outside counsel, foreign agents, and the US Patent and Trademark Office to ensure timely docketing
Examine incoming correspondence for deadlines, bibliographic data, and compliance with organizational requirements
Update records with relevant bibliographic information based on official documents and filed responses
Manage and track tasks, including creating and closing deadlines, as outlined in official communications
Assist clients and paralegals with intellectual property and foreign prosecution-related projects
Ensure all docketing activities align with organizational policies and procedures
Maintain accurate and organized records to support seamless operations
Collaborate with team members to address docketing-related inquiries and provide solutions
Utilize the RightHub platform to execute docketing tasks efficiently
Monitor deadlines and ensure compliance with legal and procedural requirements

What we offer

medical
vision
dental
life and disability insurance
eligibility to enroll in company 401(k) plan

Intellectual Property Docketing Specialist

A well- respected Chicago based law firm is seeking an Intellectual Property Doc...

Location

United States , Chicago

Salary:

65000.00 - 80000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

In-depth understanding of docketing practices and formal requirements for IP matters
Highly organized, detail-oriented, and capable of evaluating issues and proposing solutions
Strong communication skills and the ability to work both independently and collaboratively in a fast-paced environment
Familiarity with processes governing U.S. and foreign patent and trademark filings
Experience using online IP databases and tools such as PAIR, ePCT, and TSDR
Ability to handle time-sensitive responsibilities and work efficiently under pressure
An associate degree or higher is preferred
equivalent experience or training will also be considered
Three to five years of IP docketing experience in a legal or corporate setting is ideal
Proficiency in Microsoft Word, Excel, and Outlook is required

Job Responsibility

Use specialized IP docketing software to input, track, and update all deadlines and required actions for domestic and international IP matters
Coordinate and oversee docket-related projects, ensuring tasks are completed accurately and on schedule
Apply firm procedures and departmental guidelines when managing docket entries and maintaining records
Produce tailored status reports for attorneys, paralegals, and administrative staff as needed
Communicate regularly with legal teams to confirm completion of daily docket tasks and clear outdated or satisfied deadlines

What we offer

Bonus program
Retirement Planning
Comprehensive Health and Wellness
PTO
Work-Life Balance

Fulltime

New

Python Developer

We’re looking for a Senior Python Developer to join our growing team in Kathmand...

Location

Nepal , Kathmandu

Salary:

Not provided

Hybrid News Limited

Expiration Date

Until further notice

Requirements

A degree in Computer Science or a related field
Strong hands-on experience with Python for both backend development and data analysis
High level English communication skills are essential
Experience working with Django in a development context
Solid grasp of web technologies, APIs, and database design
Familiarity with ETL processes and database management
Strong problem-solving abilities
Great attention to detail, especially in coding and documentation
Able to juggle multiple projects and deadlines
Comfortable in a fast-paced environment that values innovation and quality

Job Responsibility

Developing robust web solutions using Python and Django for a range of client projects
Building and maintaining scalable data pipelines, APIs, and web components
Creating data analysis and reporting tools using Python libraries like Pandas, NumPy, Matplotlib, and SciPy
Collaborating with internal stakeholders to deliver high-performing, user-centric platforms
Supporting data-driven decision making through clean architecture, smart automation, and integrated analytics
Applying best practices in web security, performance optimisation, and deployment
Staying on top of emerging tech trends and tools in both Python and Django ecosystems

What we offer

Hands-on exposure to both client-driven web development and in-house analytics projects
Global company with offices in five countries
A creative, collaborative environment where your contributions actually matter
Competitive local salary plus monthly food allowance
Regular team building events plus a free night out once a month

Fulltime

New

Business Development Representative

Location

United States , Philadelphia

Salary:

Not provided

Hybrid News Limited

Expiration Date

Until further notice

Requirements

Self-motivated mentality with a relentless desire to win
1 Years Sales experience preferred
Persuasive communicator, able to build rapport with senior stakeholders and understand business needs
Driven, energetic, tenacious, confident, and determined to succeed in their career
Open to coaching and learning new sales methodology, whilst also able to put your own stamp on your outreach

Job Responsibility

360 New Business sales role from prospecting new opportunities to closing the business (and everything in between)
Employ modern approaches to sales including balanced prospecting, and discovery-led pitching putting prospects first to maintain high conversions
Utilise data-driven market knowledge to identify relevant clients in Higher Education
Build interest from Higher Education Senior Leadership through impactful pitching and clear articulation of our digital media products and services

What we offer

Work for a global market leader with new offices in the heart of Philadelphia
Huge potential for progression in line with our ambitious growth plans
Monthly contribution to your physical health or wellbeing costs (e.g. gym membership, art classes) and Headspace subscription
Paid training for career accreditations
Internal mobility options and established career paths
Incentive schemes, financial advice and company pension contributions
Generous PTO entitlement
Comprehensive Health, Vision, Dental insurance
401k
Charity fundraising challenges and volunteering days

Fulltime

New

Staff Research Engineer, MetaAI Assistant Measurement

Meta Superintelligence Labs is seeking a Staff Research Engineer to provide tech...

Location

United States , Bellevue

Salary:

257000.00 USD / Year ▼

New

Account executive

Location

United States , Philadelphia

Salary:

Not provided

Hybrid News Limited

Expiration Date

Until further notice

Requirements

Self-motivated mentality with a relentless desire to win
3 Years Sales experience preferred
Persuasive communicator, able to build rapport with senior stakeholders and understand business needs
Driven, energetic, tenacious, confident, and determined to succeed in their career
Open to coaching and learning new sales methodology, whilst also able to put your own stamp on your outreach

Job Responsibility

360 New Business sales role from prospecting new opportunities to closing the business (and everything in between)
Employ modern approaches to sales including balanced prospecting, and discovery-led pitching putting prospects first to maintain high conversions
Utilise data-driven market knowledge to identify relevant clients in Higher Education
Build interest from Higher Education Senior Leadership through impactful pitching and clear articulation of our digital media products and services

What we offer

Work for a global market leader with new offices in the heart of Philadelphia
Huge potential for progression in line with our ambitious growth plans
Monthly contribution to your physical health or wellbeing costs (e.g. gym membership, art classes) and Headspace subscription
Paid training for career accreditations
Internal mobility options and established career paths
Incentive schemes, financial advice and company pension contributions
Generous PTO entitlement
Comprehensive Health, Vision, Dental insurance
401k
Charity fundraising challenges and volunteering days

Fulltime

Intellectual Property Docket Specialist

Beacon Hill

Location:
United States , Chicago

Category:
Legal

Contract Type:
Employment contract

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
January 23, 2026

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