Intellectual Property Docket Specialist Job at Beacon Hill (Chicago)

IP Specialist

McCarter & English LLP is seeking an IP Specialist for our Hartford, CT office. ...

Location

United States , Hartford

Salary:

70000.00 - 95000.00 USD / Year

McCarter & English

Expiration Date

Until further notice

Requirements

Ability to prepare and electronically file trademark and patent documents in the USPTO
2-3 years of intellectual property experience, including using an IP practice management system in a law firm or IP corporate legal department setting
Experience with monitoring patent and trademark dockets
Proficiency with Microsoft Office (e.g. Word and Excel) and billing software(s)

Job Responsibility

Reviewing client dockets for upcoming deadlines, preparing correspondence to clients notifying them of deadlines and the requirements therefor, and following up with them as needed
Preparing electronic forms for trademark filings in the USPTO, including trademark applications, responses to office actions, extensions, statements of use, declarations of use and incontestability, applications for renewal, and specimens of trademark use
Preparing electronic forms for trademark filings in the World Intellectual Property Office (WIPO), including international applications for registrations and other miscellaneous WIPO filings
Communicating with foreign law firms to provide instructions for filing and prosecuting foreign trademark applications and to address their requests for powers of attorneys and other filing information
Assisting in trademark clearance searches, including conducting searches in the USPTO and Saegis databases
Preparing electronic forms for patent filings in the USPTO, including provisional and utility patent applications, information disclosure statements, and responses to office actions
Preparing formal documents for patent filings in the USPTO, including declarations, powers of attorney, assignments, and other formal documents as required by foreign patent offices
Maintaining and organizing electronic patent and trademark files

What we offer

Firm-Paid: Basic life and accidental death and dismemberment (AD&D) insurance and short-term (ST) and long-term (LT) disability benefits
Health & Wellness: Comprehensive medical/prescription drug coverage (the Firm pays a share of the cost), including a high deductible health plan with an annual Firm health savings account (HSA) contribution
Employee-Paid Voluntary Benefits: Dental and vision coverage, supplemental health plans (accident, cancer and critical illness), flexible spending accounts, optional life and AD&D insurance (supplemental employee, spouse and child) and supplemental STD coverage
Retirement: 401(k) plan offering three types of contributions: pre-tax, Roth and after-tax contributions
Time Off: Paid Time Off (PTO), paid holidays, and leaves of absence to support work-life balance (e.g. parental leave)
Free and confidential employee assistance program (EAP) and behavioral health services program
Firm-paid back-up child/elder care, academic support and pet care program
Tax-advantaged college savings 529 Plan
Employee discounts through Working Advantage
Eligibility for discretionary bonus

Fulltime

Lead IP Paralegal

The Lead Intellectual Property Paralegal leads a team of IP Paralegals and Docke...

Location

United States , Brookline

Salary:

115900.00 - 129900.00 USD / Year

Dana-Farber Cancer Institute

Expiration Date

Until further notice

Requirements

Bachelor’s degree
At least 5 years of experience in intellectual property, preferably in a law firm, in-house department, or technology-focused business environment
Extensive knowledge of U.S. and international patent/trademark prosecution procedures and related policies
Expertise in computer applications, including experience with USPTO portal filings, intellectual property database software, and tools like Inteum Minuet™, CPI, and LEDES™
Outstanding written and oral communication skills
Critical thinking skills
Exceptional organizational skills and adeptness at prioritizing tasks
Strong customer service skills and professionalism
Ability to manage and protect highly confidential and sensitive information
Excellent attention to detail and research abilities

Job Responsibility

Leads a team of IP Paralegals and Docketing Specialists
Serves as a content expert on numerous IP-related projects
Directs the training and workload of the docketing specialists and IP Paralegals
Interacts with faculty and staff members across the Institute as well as licensing entities, collaborating institutions, law firms, and IP-related vendors
Provides intellectual property counseling, strategic analysis, and portfolio management services to the Institute
Manages a team of Intellectual Property Paralegals and Docketing Specialists
Collaborates with the Director of Legal Operations on IP-related projects
Maintains the Institute’s intellectual property assets and related correspondence within the electronic database as well as hard copies of original executed documents and trademark specimens
Oversees the search and implementation of specific IP-related vendors
Directs and monitors the IP assets management in Minuet InteumTM, invoicing, and patent maintenance fee payments

Fulltime

Docketing Specialist

We are looking for an experienced Docketing Specialist to join our team on a con...

Location

United States , Boston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in intellectual property docketing or a related role
Familiarity with the RightHub platform is preferred
Strong organizational and multitasking skills to manage multiple deadlines
Proficiency in updating and maintaining accurate records
Ability to review and interpret official documents for relevant information
Excellent communication skills to collaborate with clients and team members
Detail-oriented approach to ensure compliance with legal requirements
Knowledge of docketing systems and processes, including calendar management

Job Responsibility

Review and process incoming communications from outside counsel, foreign agents, and the US Patent and Trademark Office to ensure timely docketing
Examine incoming correspondence for deadlines, bibliographic data, and compliance with organizational requirements
Update records with relevant bibliographic information based on official documents and filed responses
Manage and track tasks, including creating and closing deadlines, as outlined in official communications
Assist clients and paralegals with intellectual property and foreign prosecution-related projects
Ensure all docketing activities align with organizational policies and procedures
Maintain accurate and organized records to support seamless operations
Collaborate with team members to address docketing-related inquiries and provide solutions
Utilize the RightHub platform to execute docketing tasks efficiently
Monitor deadlines and ensure compliance with legal and procedural requirements

What we offer

medical
vision
dental
life and disability insurance
eligibility to enroll in company 401(k) plan

Intellectual Property Docketing Specialist

A well- respected Chicago based law firm is seeking an Intellectual Property Doc...

Location

United States , Chicago

Salary:

65000.00 - 80000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

In-depth understanding of docketing practices and formal requirements for IP matters
Highly organized, detail-oriented, and capable of evaluating issues and proposing solutions
Strong communication skills and the ability to work both independently and collaboratively in a fast-paced environment
Familiarity with processes governing U.S. and foreign patent and trademark filings
Experience using online IP databases and tools such as PAIR, ePCT, and TSDR
Ability to handle time-sensitive responsibilities and work efficiently under pressure
An associate degree or higher is preferred
equivalent experience or training will also be considered
Three to five years of IP docketing experience in a legal or corporate setting is ideal
Proficiency in Microsoft Word, Excel, and Outlook is required

Job Responsibility

Use specialized IP docketing software to input, track, and update all deadlines and required actions for domestic and international IP matters
Coordinate and oversee docket-related projects, ensuring tasks are completed accurately and on schedule
Apply firm procedures and departmental guidelines when managing docket entries and maintaining records
Produce tailored status reports for attorneys, paralegals, and administrative staff as needed
Communicate regularly with legal teams to confirm completion of daily docket tasks and clear outdated or satisfied deadlines

What we offer

Bonus program
Retirement Planning
Comprehensive Health and Wellness
PTO
Work-Life Balance

Fulltime

Patent Prosecution Specialist

Wilson Sonsini is the premier legal advisor to technology, life sciences, and ot...

Location

United States , Palo Alto; Salt Lake City; San Francisco; San Diego; Century City

Salary:

35.14 - 53.08 USD / Hour

Wilson, Sonsini, Goodrich & Rosati

Expiration Date

Until further notice

Requirements

Bachelor's degree and/or paralegal certificate is preferred
Minimum 5 years of prior experience in a U.S. Patent Prosecution or Legal Assistant role, with intermediate knowledge of all stages of patent prosecution and USPTO requirements, including rules, deadlines, and procedures
Proficiency with U.S. and foreign patent office websites and the ability to research and locate data
Knowledge regarding a calendaring system is required and knowledge of Computer Packages Inc.'s (CPI) calendaring system is a plus
Strong knowledge of Microsoft products, database management systems, and electronic files
Strong desire to learn new tasks and technologies
Knowledge regarding aspects of patent prosecution and the United States Patent and Trademark Office's Patent Application Information Retrieval (PAIR) System, World Intellectual Property Organization (WIPO), European Patent Office (EPO), Orbit, foreign PTO sites, Electronic Filing System (EFS), and Patent Center databases
Ability to work well under pressure and demonstrated ability to coordinate multiple competing tasks simultaneously and demands and adapt to various practice management styles
Excellent analytical skills, with a strong ability to review and organize legal documents in complex legal matters
Ability to demonstrate accuracy, attention to detail and strong organizational skills, and strong written and verbal communication skills

Job Responsibility

Handle complex filings for attorneys and staff and provides reliable suggestions and feedback
Strong familiarity with CFR, MPEP and other patent-related laws and regulations, and engage in research when required
Coordinate with IP professional staff, patent practitioners and clients with respect to assigned US patent prosecution matters
Communicate with clients, examiners, and other parties regarding status of applications and/or other related matters
Maintain close communication with US and foreign paralegals to ensure deadlines are met
Analyze correspondence received from USPTO to ensure accuracy of information for docketing purposes
provide timely reminders of upcoming dates
Prepare, e-file, and report filing of various legal documents maintaining structural and formatting requirements outlined the MPEP, including applications, (utility or design, provisional, nonprovisional, divisional, continuation, and national stage), responses to any PTO actions or examinations, petitions, terminal disclaimers, etc.
Prepare, e-file and report handling of all associated formalities after filing new applications to include, but not limited to prepare formal documents such as Declarations, Powers of Attorney, Substitute Statements, and Assignments as required by each jurisdiction. Obtain required signatures and follow up with clients as needed
Report and handle all substantive USPTO actions with input from the Responsible Attorney, prepare draft amendments/responses to official actions, including Responses to Missing Parts, Report Notices of Allowance, address any inventorship/assignment issues, and prepare related paperwork (e.g., extensions, RCEs, corrected ADSs, name changes, maintenance fee addresses, etc.)

What we offer

Highly competitive salary and benefits package
Discretionary year-end merit bonus based on performance

Fulltime

New

Technology Portfolio Manager

The Technology Portfolio Manager is responsible for the strategic oversight, fin...

Location

United States , Hopkins; Chicago; Charlotte; Irving

Salary:

119765.00 - 140900.00 USD / Year

U.S. Bank National Association

Expiration Date

March 13, 2026

Requirements

Typically requires Bachelor’s degree with five to eight or more years of relevant experience
7–10+ years in technology portfolio/program management, leading multi-team initiatives with significant budget responsibility
Mastery of financial planning & analysis for technology portfolios (annual plan, CapEx/Opex, forecasting, variance resolution)
Success delivering complex initiatives with formal governance, risk management, and cross-functional coordination
Advanced proficiency in Microsoft 365 and portfolio management tooling
Exceptional written and verbal communication skills, with a track record of producing executive-ready materials

Job Responsibility

Lead annual planning and CapEx/Opex budgeting for technology portfolios, ensuring accurate sequencing, resource allocation, and financial tracking
Oversee monthly forecasting, variance analysis, and corrective actions to ensure delivery within approved budgets
Manage vendor financials (SOWs, invoicing) and ensure compliance with financial controls and business case standards
Establish governance routines and delivery plans, leveraging portfolio management tools and value measurement frameworks (e.g., OKRs, KPIs)
Coordinate risk, compliance, and legal reviews as part of the release and approval lifecycle
Drive transparent status reporting and portfolio reviews, providing early visibility into risks, dependencies, and opportunities
Prepare concise, outcome-focused updates and executive summaries for leadership, synthesizing delivery progress, risk posture, and financial health
Tailor communications for portfolio reviews and strategic investment forums, ensuring clarity and actionable insights
Expertly use Microsoft 365 tools
Operate portfolio management systems to maintain accurate status and resource alignment

What we offer

Healthcare (medical, dental, vision)
Basic term and optional term life insurance
Short-term and long-term disability
Pregnancy disability and parental leave
401(k) and employer-funded retirement plan
Paid vacation (from two to five weeks depending on salary grade and tenure)
Up to 11 paid holiday opportunities
Adoption assistance
Sick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by law

Fulltime

!

New

Civil Formwork Carpenter

Randstad Tasmania is actively seeking experienced and ticketed Civil Carpenters ...

Location

Australia , Devonport

Salary:

45.00 - 50.00 AUD / Hour

Randstad

Expiration Date

April 02, 2026

Requirements

Relevant Trade Certificate (Carpentry - Formwork)
2+ years of post-qualification experience in the civil construction industry is essential
Work Safety in the Construction Industry (White Card)
Current Working at Heights ticket
Current Confined Space ticket
Current Driver’s Licence and reliable transport
Physically fit and capable of manual labouring tasks
A strong work ethic, commitment to site safety procedures, and ability to work effectively in a team

Job Responsibility

Formwork: All aspects of civil formwork, including large-scale road and bridge infrastructure
Detailed Steel Fixing: Accurate placement and tying of steel reinforcement
Concreting: Assisting with pours, screeding, and finishing
Drainage and Pipelaying (where relevant to structures)

What we offer

Highly Competitive hourly rates, paid weekly
Consistent weekly hours and opportunities for overtime
Ongoing contracts with a potential pathway for full-time conversion with respected clients
Exposure to a variety of large-scale civil projects across the North West and Launceston
'Living Away From Home' (LAFHA) allowances may be available for candidates who need to travel for specific project assignments
Access to our exclusive Perks Program, offering discounts at major retailers like Coles, JB Hi-Fi, Kmart, Event Cinemas, The Good Guys and more!
A dedicated consultant to support your assignment and career progression

New

Associate Director, Center for Education

The Associate Director (AD), Center for Education oversees the operations of the...

Location

United States of America , Rochester

Salary:

70197.00 - 105295.00 USD / Year

University of Rochester

Expiration Date

Until further notice

Requirements

Bachelor’s Degree or equivalent required
5 years of related work experience including at least 3 year in an administrative capacity in an academic office or project management, or the equivalent experience in business
Or equivalent combination of education and experience required
Ability to work effectively with individuals across all job levels
Flexible in approach and appreciates the demands of a fast-paced, constantly evolving division
Leadership experience is a plus
C-TAGME Certification a plus

Job Responsibility

Oversees the operations of the education programs within the Department of Pediatrics
Maintains a staffing structure that provides cross training, orientation and staff development
Assists with cross training across all education programs and staff development
Develops policies and procedures and executes practices that increase efficiencies
Maintains responsibility for compliance
Leads initiatives and trainings
Provides strategies for leading external/internal recruitment efforts
Oversees the operations of pediatric education programs with a focus on Medical Student
Clerkship, Sub Internship, Electives Programs, 13 Fellowship Programs and the core Residency Program and Med Peds
Creates and optimizes branding strategies

Fulltime

Intellectual Property Docket Specialist

Beacon Hill

Location:
United States , Chicago

Category:
Legal

Contract Type:
Employment contract

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
January 23, 2026

Looking for more opportunities? Search for other job offers that match your skills and interests.

Similar Jobs for Intellectual Property Docket Specialist

IP Specialist

Lead IP Paralegal

Docketing Specialist

Intellectual Property Docketing Specialist

Patent Prosecution Specialist

Technology Portfolio Manager

Civil Formwork Carpenter

Associate Director, Center for Education

Intellectual Property Docket Specialist

Beacon Hill

Location:United States , Chicago

Category:Legal

Contract Type:Employment contract

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:January 23, 2026

Looking for more opportunities? Search for other job offers that match your skills and interests.

Similar Jobs for Intellectual Property Docket Specialist

IP Specialist

Lead IP Paralegal

Docketing Specialist

Intellectual Property Docketing Specialist

Patent Prosecution Specialist

Technology Portfolio Manager

Civil Formwork Carpenter

Associate Director, Center for Education

Location:
United States , Chicago

Category:
Legal

Contract Type:
Employment contract

Job Posted:
January 23, 2026