Intake paralegal Job at Community Legal Aid (Springfield)

Legal Receptionist

A personal injury law firm is seeking a dedicated Legal Receptionist to serve as...

Location

United States , Fort Worth

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience as a receptionist in a legal or medical office strongly preferred
personal injury law exposure is a plus
Exceptional communication skills and a compassionate approach with clients
Ability to multitask and prioritize in a fast-paced environment
High attention to detail and strong organizational skills
Flexibility and discretion in handling sensitive information
Proficiency with office software and equipment (Microsoft Office, case management systems, phone systems)

Job Responsibility

Greet clients with empathy and professionalism, both in person and over the phone
Manage busy multi-line phone systems, direct calls, and promptly handle sensitive client inquiries
Schedule appointments, maintain attorneys’ and paralegals’ calendars, and coordinate meetings
Assist with new client intakes and process legal documentation accurately
Maintain confidential client files in accordance with firm policies and legal regulations
Liaise with medical offices and other external partners as needed
Organize incoming and outgoing mail, packages, and correspondence
Support attorneys and staff with administrative duties as assigned

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Legal Assistant/Paralegal

We are looking for a skilled Legal Assistant/Paralegal to join a dynamic law fir...

Location

United States , Niagara Falls

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years of experience in a legal assistant or paralegal role
Familiarity with Trust & Estate law and estate planning processes
Proficiency in managing client intake and maintaining detailed records
Skilled in using multi-line phone systems and handling high-volume calls
Strong organizational skills with the ability to manage multiple tasks efficiently
Excellent communication abilities, both written and verbal
Attention to detail and commitment to accuracy in all work
Ability to work collaboratively in a fast-paced legal environment

Job Responsibility

Assist attorneys in Trust & Estate matters, including drafting and managing legal documents
Handle client intake processes, ensuring all information is accurately recorded and organized
Manage and respond to phone calls using a multi-line phone system
Support estate planning procedures, including document preparation and coordination
Organize and maintain client files and case records to ensure easy access and proper documentation
Schedule meetings and appointments for attorneys, ensuring efficient calendar management
Communicate with clients in a detail-oriented manner, providing updates and answering inquiries as needed
Perform general administrative duties to support the daily operations of the office
Ensure compliance with legal regulations and firm policies in all tasks performed

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

New

Contract In-House Litigation Paralegal

A well-known and reputable retail company is seeking an experienced Contract In-...

Location

United States , Pleasanton

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience as a paralegal or litigation legal support professional, preferably in-house
Strong experience with subpoena management and legal intake processes
Comfort working with high-volume, time-sensitive matters
Proficiency with DocuSign
Strong organizational, tracking, and attention-to-detail skills
Ability to handle confidential and sensitive information with discretion

Job Responsibility

Manage a centralized subpoena and legal request inbox, triaging and routing matters to appropriate internal teams
Track and coordinate 1,000+ employment-related subpoenas, garnishments, and personnel record requests annually
Maintain and update legal trackers to ensure deadlines, responses, and compliance obligations are met
Coordinate with internal legal, HR, payroll, and outside counsel as needed
Support document execution workflows using DocuSign
Ensure accurate documentation, recordkeeping, and audit readiness
Assist with general litigation support and administrative legal tasks as required

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Litigation Paralegal

A well-established plaintiff-side personal injury law firm is seeking a Temporar...

Location

United States , San Rafael

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience as a litigation paralegal in a plaintiff-side personal injury practice strongly preferred
Hands-on experience with court filings, discovery, service, and case management
Comfortable working in a fast-paced, high-volume environment
Willingness to mentor or train junior staff as needed
Strong organizational skills and attention to detail
Ability to work onsite in San Rafael periodically (preferred and a major plus)

Job Responsibility

Support active personal injury litigation matters from intake through resolution
Prepare and file documents in state court, including pleadings, discovery responses, and motions
Assist with discovery coordination, including drafting responses, organizing records, and tracking deadlines
Handle service of defendants, filings, and follow-up
Assist with minor’s compromises, settlement documentation, and related filings
Manage calendaring, deadlines, and case organization
Support pre-litigation workflows as needed, including intake and file preparation
Train or support existing staff on litigation processes and best practices as appropriate

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Personal Injury Paralegal

We are a fast‑paced, client‑focused Personal Injury law firm seeking an experien...

Location

United States , Seattle

Salary:

70000.00 - 90000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of experience as a Personal Injury Paralegal (both pre‑litigation and litigation)
Strong understanding of Personal Injury procedures, terminology, and workflow
Experience working cases from intake through settlement and/or trial
Excellent written and verbal communication skills
High level of organization and ability to manage multiple cases
Proficiency with legal management software and remote collaboration tools
Ability to work independently and meet strict deadlines

Job Responsibility

Conduct new client intakes and gather initial case information
Establish open and consistent communication with clients
Obtain medical records, bills, insurance information, and supporting documentation
Maintain a detailed and organized case file from start to finish
Draft demand letters and prepare settlement packages
Communicate and negotiate with insurance adjusters as needed
Track medical treatment and damages
prepare settlement spreadsheets
Assist attorneys in evaluating claims and preparing cases for potential litigation
Draft pleadings, discovery requests, discovery responses, and correspondence

What we offer

fully paid healthcare
2 weeks PTO
WA sick leave policy
remote work set up
performance bonuses

Fulltime

Mass tort paralegal

We are looking for a dedicated mass tort paralegal to join our team on a long-te...

Location

United States , Wilmington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience working in a paralegal or legal support role, preferably within a client-focused environment
Proficiency in legal research tools such as Westlaw, LexisNexis, and other relevant platforms
Strong skills in Microsoft Word and Excel for managing documentation and projects
Familiarity with case management software and tools like Aderant and Adobe Acrobat
Excellent organizational and communication skills to handle client correspondence and meet deadlines
Experience with client intake processes and managing multi-line phone systems
Ability to work collaboratively with teams to ensure efficient case preparation and management
Knowledge of mass tort litigation and related legal procedures is highly desirable

Job Responsibility

Respond promptly to client inquiries and manage incoming and outgoing client correspondence
Order, track, and review client medical records to gather evidence for case documentation, ensuring follow-ups are completed as needed
Maintain and manage client-related deadlines, including statutes of limitations and discovery-specific timelines
Prepare and submit discovery documents such as interrogatory answers, Plaintiff Fact Sheets, and Census Forms, while addressing deficiencies
Collaborate with Client Service and litigation teams to ensure client files are complete, meet discovery deadlines, and are trial-ready
Conduct legal research using tools like Westlaw, LexisNexis, and public-access websites to support case preparation
Utilize Microsoft Word and Excel to organize and manage project-related tasks effectively
Monitor and update calendars for legal deadlines and ensure compliance with client-specific requirements
Assist in managing client intake and ensure all necessary documentation is accurately recorded
Support mass tort litigation efforts through effective communication and coordination with team members

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Legal Operations, Contracts Manager, and Privacy Program Manager

This is a rare opportunity to join as the first dedicated legal operations hire ...

Location

United States , Los Angeles

Salary:

120000.00 - 155000.00 USD / Year

Suno

Expiration Date

Until further notice

Requirements

4–7 years of experience as a paralegal, legal operations professional, or privacy program manager
Experience building or significantly improving legal processes and workflows
Strong understanding of commercial contracts (SaaS, vendor, licensing agreements)
Working knowledge of privacy regulations (CCPA/CPRA, GDPR) and DSR management
Experience with contract lifecycle management tools (Ironclad, DocuSign CLM, or similar)
Exceptional organizational skills and attention to detail
Ability to work independently and prioritize in a fast-paced environment
Bachelor's degree required
paralegal certificate or privacy certification (CIPP/US, CIPM) a plus
A genuine interest in AI and/or music

Job Responsibility

Design and implement our commercial contracts workflow—from intake to signature to filing
Route contracts for review and signature, managing stakeholder communications and timelines
Maintain our contract repository and ensure proper organization and accessibility
Negotiate routine commercial agreements (NDAs, vendor contracts, SaaS agreements) with attorney oversight
Create and maintain contract templates, playbooks, and self-service resources for the business
Build legal operations infrastructure from scratch—you'll define our processes, not inherit them
Implement and manage legal technology tools (CLM, matter management, e-billing)
Develop metrics and reporting to track legal team performance and workload
Manage outside counsel relationships, including engagement letters and invoice review
Create intake processes that make it easy for the business to work with legal

What we offer

Company Equity Package
401(k) with 3% Employer Match & Roth 401(k)
Medical, Dental, & Vision Insurance (PPO w/ HSA & FSA options)
11 Paid Holidays + Unlimited PTO & Sick Time
16 Weeks of Paid Parental Leave
Creative Education Stipend
Generous Commuter Allowance
In-Office Lunch

Fulltime

Legal Executive Assistant

The Executive Assistant (Legal) manages a wide range of administrative and execu...

Location

United States , Houston

Salary:

Not provided

Camden

Expiration Date

Until further notice

Requirements

Bachelor’s degree preferred
5 years of legal secretary or paralegal experience
Proficient in Microsoft Word, Teams, PowerPoint, Excel, Adobe Acrobat, and DocuSign
Professionalism and ability to keep strict confidentiality
Excellent verbal and written communication skills

Job Responsibility

Intake and summarize received legal documents, court notices, and other property-related matters while routing to appropriate parties
Coordinates calendars for internal participants and third-party guests, and schedule meetings/rooms
Complies with critical date deadlines and event calendar
Manages invoice processing, file archiving, meeting schedules, and expense reports
Reviews and processes subpoenas, warrants, and other government issued requests for supervisor’s execution and delivery
Coordinates execution of affidavits by appropriate company personnel for litigation and transactional documents
Maintain list of active litigation holds and their applicable statutes of limitations
Prepare and track key transaction deadlines (contract timeline/summaries and outlook calendars/reminders), upkeeping changes caused by amendments, task completion, etc
Maintain document repositories in NetDocuments, including setup and removal of new matters/properties as needed in accordance with record retention schedule
Maintains permanent property-related files, which includes extensive coordination with company personnel

Fulltime

Intake paralegal

Community Legal Aid

Location:
United States , Springfield

Category:
Legal

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
February 14, 2026

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Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:February 14, 2026

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