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Intake Coordinator

Robert Half

Location:
United States , Newark

Category:
Legal

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for an Intake Coordinator to support legal operations in Newark, New Jersey. This Long-term Contract position focuses on managing incoming client materials, maintaining accurate records, and ensuring information is processed efficiently within a fast-paced environment. The ideal candidate brings strong organizational skills, attention to detail, and experience working with intake workflows and content management systems.

Job Responsibility:

Review and organize incoming client documents and application materials to ensure completeness and accuracy
Enter, update, and maintain case-related information within the content management system in a timely manner
Coordinate intake activities to support smooth document flow across a high-volume legal production environment
Retrieve, catalog, and manage records stored in microfilm and related archival sources when needed
Communicate with internal teams to clarify missing details and resolve discrepancies in submitted materials
Monitor intake queues and prioritize assignments to meet service expectations and operational deadlines
Prepare and maintain organized digital and physical files in accordance with established handling procedures

Requirements:

Previous experience supporting client intake, records coordination, or administrative operations in a detail-focused setting
Ability to work accurately with client applications, document records, and high-volume data entry tasks
Familiarity with microfilm retrieval or archival record-handling processes is preferred
Experience using a content management system (CMS) to track, store, and manage information
Strong attention to detail and the ability to identify inconsistencies or missing documentation
Comfortable working in a production-driven environment with shifting priorities and deadlines
Effective written and verbal communication skills and a collaborative approach to problem-solving

What we offer:

medical
vision
dental
life and disability insurance
401(k) plan

Additional Information:

Job Posted:
May 15, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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