Insurance Defense Legal Assistant Job at Robert Half (Atlanta)

Legal Secretary

This job offers an opportunity to work as a skilled Legal Secretary at an establ...

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 3 years of experience as a Legal Secretary, preferably in insurance defense and personal injury cases
proficiency in e-filing systems for state and federal courts, including appellate filings
strong calendaring and organizational skills to manage deadlines efficiently
familiarity with trial preparation and legal document formatting, such as TOAs and TOCs
excellent communication skills to liaise with clients, insurance carriers, and attorneys
ability to work independently and collaboratively in a team-oriented environment
high attention to detail and commitment to maintaining confidentiality
proficiency in legal software and tools to support administrative tasks effectively

Job Responsibility

Prepare and manage legal documents, including tables of authorities (TOAs), tables of contents (TOCs), and trial-related materials
handle e-filing processes in state and federal courts, with emphasis on appellate e-filing
coordinate and maintain accurate calendaring for court dates, deadlines, and meetings
assist with trial preparation by organizing exhibits, documents, and other necessary materials
communicate effectively with clients and insurance carriers to address inquiries and provide updates
support attorneys with traditional legal secretary duties, ensuring smooth operations in the office
collaborate with paralegals and other staff to ensure thorough handling of cases
adapt to flexible working hours with options for varied start and end times
maintain a high level of confidentiality and attention to detail in all tasks

What we offer

Medical, vision, dental, and life and disability insurance
eligibility to enroll in 401(k) plan
access to top jobs
competitive compensation
free online training

Fulltime

Legal Assistant

We are looking for a skilled Legal Assistant to join our team in Palm Beach Gard...

Location

United States , Palm Beach Gardens

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years of experience as a legal assistant, preferably in insurance defense
Proficiency in e-filing and court filing procedures
Strong understanding of civil litigation processes
Experience with calendar management and scheduling
Ability to draft and edit legal documents with accuracy
Knowledge of insurance defense and medical malpractice practices
Exceptional organizational and time management skills
Effective communication abilities to interact with attorneys and court staff

Job Responsibility

Edit and refine attorneys’ letters and drafts to ensure accuracy and professionalism
Coordinate and manage schedules for court appearances, depositions, and meetings
File legal documents electronically with courts using e-filing systems
Prepare deposition notices and other legal documentation as required
Organize and maintain case files to ensure accessibility and thorough documentation
Communicate effectively with attorneys, clients, and court personnel to facilitate case progression
Monitor deadlines and ensure timely submission of all required filings
Assist in handling insurance defense and medical malpractice cases with attention to detail

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Litigation Legal Assistant

We are looking for a skilled Litigation Legal Assistant to join our team on a co...

Location

United States , Monrovia

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in insurance defense litigation or related legal practice areas
Strong knowledge of discovery procedures and court filing protocols
Proficiency with File & ServeXpress and advanced skills in Microsoft Word, including document formatting and review
Exceptional organizational abilities and attention to detail to manage high-volume caseloads
Effective communication and critical thinking skills to adapt to dynamic legal environments
Ability to work collaboratively with legal teams and support case strategies

Job Responsibility

Oversee a large caseload of approximately 400 cases, ensuring deadlines are met and records are accurately maintained
Facilitate discovery processes by drafting and responding to interrogatories, requests for production, and requests for admission
Conduct frequent e-filings using File & ServeXpress, adhering to court requirements and ensuring timely submissions
Prepare and proofread legal documents in Microsoft Word, ensuring accuracy, proper formatting, and inclusion of required entity details
Coordinate with attorneys, paralegals, and other legal professionals to meet case milestones and support litigation strategies
Maintain confidentiality and ensure compliance when handling sensitive legal matters and client information

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Legal Assistant

We are looking for a detail-oriented and proactive Legal Assistant to join our t...

Location

United States , Philadelphia

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience as a Legal Assistant, preferably in litigation and insurance defense
Proficiency in e-filing procedures within Pennsylvania counties
Strong organizational skills with experience in calendar management
Familiarity with iManage or similar document management systems
Excellent written and verbal communication abilities
Detail-oriented with the ability to manage multiple tasks under tight deadlines
Knowledge of civil litigation processes and court filing requirements
Proficiency in standard office software, including Microsoft Office Suite

Job Responsibility

Handle e-filing processes across various Pennsylvania counties to ensure timely submission of legal documents
Manage and maintain legal calendars, including scheduling deadlines, court dates, and appointments
Review, edit, and format legal documents to meet quality and compliance standards
Organize and manage case files using iManage or similar document management systems
Coordinate with attorneys and other legal staff to ensure smooth case progression
Assist with court filings and other litigation-related administrative tasks
Provide general administrative support as needed to facilitate daily operations
Communicate effectively with internal teams and external parties regarding case updates
Ensure confidentiality and accuracy in handling sensitive legal information

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan
Free online training

Fulltime

Legal Administrative Assistant

We are looking for a detail-oriented Legal Administrative Assistant to join a bu...

Location

United States , Philadelphia

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 3 years of experience as a legal assistant or legal administrative assistant in a litigation setting
Prior experience in insurance defense litigation is preferred
Proficiency in e-filing processes in Pennsylvania courts is required
Strong attention to detail and excellent skills in document preparation and formatting
Ability to effectively manage multiple deadlines in a fast-paced environment
Familiarity with Microsoft Office Suite is essential
Experience with NetDocuments or similar case management software is highly desirable
Exceptional organizational and communication skills

Job Responsibility

Provide administrative support to attorneys in an insurance defense litigation practice
Prepare, proofread, and revise legal documents such as pleadings, motions, discovery, and correspondence
Handle electronic filing of legal documents in Pennsylvania state and federal courts
Manage attorney calendars, track important deadlines, and coordinate depositions, hearings, and meetings
Maintain and organize both electronic and physical case files to ensure accessibility and accuracy
Communicate professionally with clients, courts, opposing counsel, and internal staff
Assist with billing processes, time entry, and other administrative tasks as required
Utilize NetDocuments or similar document management systems to manage case files effectively

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan
free online training

Fulltime

Legal Assistant

We are looking for a Legal Assistant to support a law firm in Phoenix, Arizona. ...

Location

United States , Phoenix

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience as a Legal Assistant in a law firm or similar legal environment
Strong calendar management skills with the ability to monitor deadlines and coordinate schedules effectively
Background supporting insurance defense, civil litigation, or related legal practice areas
Excellent proofreading and document preparation abilities with close attention to detail
Highly organized and dependable, with the judgment to handle confidential information responsibly.

Job Responsibility

Coordinate attorney calendars, schedule meetings, and track important case deadlines to keep daily operations running smoothly
Prepare, revise, proofread, and organize legal documents with a strong focus on accuracy and presentation
Handle electronic court submissions and maintain filing records in accordance with legal and firm requirements
Maintain case files by saving, sorting, and updating documentation so materials are easy to access and properly managed
Partner with paralegals and attorneys to support insurance defense and civil litigation matters across an active caseload.

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Legal Assistant

A law firm we're partnering with is seeking an experienced Legal Assistant to su...

Location

United States , Dallas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience as a legal assistant supporting litigation attorneys
Insurance coverage or insurance defense experience preferred
Strong experience with federal court filing and deadline calculations
Highly detail-oriented with excellent proofreading skills
Proficient with Microsoft Office and legal document management systems
Ability to manage multiple priorities in a fast-paced environment

Job Responsibility

Calendar and manage deadlines for litigation and non-litigation coverage matters
Draft and format legal documents, including coverage opinions, reservation of rights letters, discovery, demand responses, and notices
Prepare drafts/templates (“shells”) for attorney review
File pleadings in state and federal court (federal experience strongly preferred)
Manage case documents, filings, and correspondence in iManage
Assist with discovery production (redactions, Bates labeling, document links)
Coordinate depositions, mediations, hearings, and attorney meetings
Proofread all filings and correspondence for accuracy and formatting
Open new matters, track conflicts, and organize case files
Support trial preparation, binders, and exhibits

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Litigation Legal Assistant

We are looking for a Litigation Legal Assistant to join a busy legal team in Yar...

Location

United States , Yardley

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in a paralegal or legal assistant role within a litigation-focused legal environment
Working knowledge of civil litigation procedures, including court filings and electronic filing practices
Demonstrated ability to manage calendars, deadlines, and multiple priorities with strong attention to detail
Proficiency in dictation, transcription, and preparing legal documents with a high degree of accuracy
Familiarity with workers' compensation matters and defense-side legal support is strongly preferred
Strong organizational and communication skills, with the ability to operate effectively in a fast-paced office setting
Ability to handle confidential information professionally and work independently while supporting attorney needs

Job Responsibility

Provide day-to-day legal and administrative support to an equity partner handling workers' compensation defense and related litigation matters
Prepare, review, and submit court documents through electronic filing systems while ensuring accuracy and compliance with deadlines
Transcribe dictated material and convert attorney notes into clear legal correspondence, pleadings, and other case documents
Maintain calendars, track court dates and filing deadlines, and coordinate scheduling to support active litigation matters
Organize case files, manage document filing, and keep records updated for efficient access and matter progression
Assist with a high volume of administrative tasks while prioritizing urgent requests and maintaining attention to detail
Support litigation workflow across complex disputes, insurance defense matters, and cases involving commercial property management clients

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

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Insurance Defense Legal Assistant

Job Description

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