Infrastructure & Facilities Administrator Job at Outsource UK (Portsmouth)

New

Head Of Administration

The Head – Administration is responsible for leading and managing all administra...

Location

India , Mumbai

Salary:

Not provided

Randstad

Expiration Date

June 21, 2026

Requirements

15+ years of experience in Administration, Facilities, or Operations Management (preferably in Healthcare or Corporate environment)
Bachelor’s degree in business administration, Management, or a related field
Master’s degree / MBA in Administration, Operations, or Management (preferred)
Strong leadership and team management capabilities
Expertise in facility and infrastructure management
Vendor management and negotiation skills
Strong understanding of statutory compliance and regulatory requirements
Budgeting, cost control, and financial acumen
Excellent problem-solving and decision-making skills
Strong communication and stakeholder management skills

Job Responsibility

Lead and oversee end-to-end administrative operations across all locations
Manage facility operations including infrastructure, utilities, housekeeping, and security
Ensure compliance with statutory regulations, licenses, and local authority requirements
Develop, implement, and monitor administrative policies, SOPs, and process improvements
Handle vendor management including selection, negotiations, contracts, and SLA monitoring
Drive cost optimization initiatives and manage administrative budgets effectively
Oversee asset management, inventory control, and procurement processes
Ensure workplace safety, hygiene, and compliance with applicable standards (especially healthcare norms if applicable)
Coordinate with HR, Finance, and Operations teams for smooth organizational functioning
Manage travel, logistics, and fleet operations (if applicable)

Fulltime

Executive - Administration

This role is responsible for managing the overall Admin functions of the company...

Location

Sri Lanka , Colombo

Salary:

Not provided

InfoMate

Expiration Date

Until further notice

Requirements

Minimum 1 year of experience in administration and/or facilities management
Exposure to infrastructure or facility-related coordination
Bachelor’s degree in Business Administration or a related field
Proficiency in Microsoft Office
Strong communication, coordination, and interpersonal skills
Flexibility to work on a roster basis, including extended hours when required

Job Responsibility

Manage day-to-day office administration and ensure a professional, well-maintained work environment
Coordinate office infrastructure maintenance, repairs, and equipment servicing
Liaise with vendors and suppliers to ensure timely service delivery and quality standards
Maintain vendor agreements and ensure timely renewals
Arrange staff meals and refreshments for shifts, late work, meetings, and company events
Coordinate transport for shift operations, late work, and official events
Manage stationery stock, ID card coordination, and locker administration
Monitor CCTV operations in line with company policies
Facilitate local and overseas travel arrangements as required

Fulltime

New

HR/Admin Executive

Location

India , Coimbatore

Salary:

Not provided

SIERRA ODC Private Limited

Expiration Date

Until further notice

Requirements

Any Graduate
Candidates with 1-4 years of experience
Strong interest in pursuing a career in HR and Administration
Good communication and interpersonal skills
Strong organizational and multitasking abilities
Attention to detail and accuracy in work
Ability to maintain confidentiality and handle sensitive information
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Basic vendor coordination and facility management exposure will be an added advantage
Ability to coordinate with cross-functional teams and external stakeholders effectively

Job Responsibility

Recruitment and Selection: Assist in creating job postings and advertisements
Screen resumes and conduct initial candidate assessments
Coordinate interviews and support the interview process
Assist in conducting background verification and reference checks
Employee Onboarding and Offboarding: Assist in preparing new hire documentation and conducting orientation sessions
Process employee documentation, including appointment letters, contracts, benefits forms, and employee data updates
Support the offboarding process by conducting exit formalities and updating employee records
Coordinate issuance and collection of ID cards, access cards, assets, and other administrative requirements
HR Administration: Maintain accurate and up-to-date employee records and HR databases
Assist in drafting HR policies, procedures, and employee handbooks

Fulltime

New

Administrator

A fantastic opportunity has arisen for an Administrator with Share-point experie...

Location

United Kingdom , Portsmouth

Salary:

25.00 GBP / Hour

Morson Talent

Expiration Date

Until further notice

Requirements

Knowledge and understanding of PM processes, procedures and systems
Project Management experience demonstrated in a professional role within a project
Good understanding of one or more Project Management tools techniques and practices
Knowledge of the Business environment for project
Have excellent interpersonal skills and be friendly, courteous and professional in dealing with all stakeholders
Be competent in drafting professional communications to distribute to all occupants of the Building
Be proficient in the use of appropriate IT packages including Microsoft Office Applications
Ability to respond to internal/external customer enquiries, providing information and guidance as appropriate and, where appropriate
Understand team budget and impact upon costs / opportunities for cost savings
Undertake any training necessary to maintain/improve their functional knowledge in support of the delivery of the Building Coordination task

Job Responsibility

Support the Infrastructure & GFA Manager with Damages & Losses
Assist in coordinating between infrastructure and plant hire operations to ensure efficient communication and smooth project execution
Support with GFA asset tracking to identify emergent issues
Support the Infrastructure & GFA Manager with the daily administration of team and office duties
Maintain business and functional reporting requirements and attending meetings
Assist Infrastructure & GFA Manager with producing monthly plant forecasts for all Ship Repair projects, this includes producing forecasts for FTSPs and 4-week forecasts for Upkeeps
Assist Infrastructure & GFA Manager with updating the Building Custodian register, understanding where there are gaps and ensuring rectification
Collate and attend weekly meetings with the Projects, KBS & MOD associated with plant hire and GFA assets
Progress damage and loss cases, investigating discrepancies, and liaising with projects to recover costs where applicable
Run regular reports to display plant hire-related costs for the calendar year, helping to identify areas for potential cost savings

Fulltime

Facility Administrator

We are seeking a proactive and organized Facility Manager with 1–2 years of expe...

Location

India , Bengaluru

Salary:

Not provided

Red Baton

Expiration Date

Until further notice

Requirements

Bachelor’s degree
1–2 years of experience in facility management, office administration, or workplace operations
Strong organizational and vendor management skills
Good communication and coordination abilities
Proficiency in MS Office / Google Workspace

Job Responsibility

Oversee daily office facility operations to ensure smooth functioning of the workplace
Coordinate with vendors, housekeeping, security, and maintenance teams
Manage office supplies, inventory, and procurement of facility-related items
Handle office maintenance, repairs, and infrastructure requirements
Ensure workplace health, safety, and compliance standards are maintained
Coordinate with building management for utilities, access, and facility services
Manage workspace allocation, seating arrangements, and office logistics
Maintain records of facility expenses, vendor contracts, and service schedules
Support in organizing office events, meetings, and workplace arrangements

Fulltime

Director Construction

This position is responsible for system-wide leadership of capital construction ...

Location

United States , Pittsburgh

Salary:

Not provided

Canonsburg General Hospital

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Engineering, facility management, business administration, construction management or a similarly pertinent field of study or relevant experience and/or education as determined by the company in lieu of bachelor's degree
15 years of experience with Management or leadership role
10 years of experience with Multi-site operational leadership in a healthcare setting
5 years of experience with Management of facility information management and building automation systems
10 years of experience with Multi-site management of facility infrastructure, including routine, on-demand, and preventative maintenance programs and teams

Job Responsibility

Perform management responsibilities to include, but are not limited to: involved in hiring and termination decisions, coaching and development, rewards and recognition, performance management and staff productivity
Plan, organize, staff, direct and control the day-to-day operations of the department
develop and implement policies and programs as necessary
may have budgetary responsibility and authority
Program Management
Plans, organizes, and coordinates the strategic, short- and long-range planning and day-to-day operations and activities of the facilities planning function
Coordinates the selection and supervision of architects, engineers, planning and design consultants, project managers, construction managers, inspectors, and/or other applicable professionals
Perform research and analysis in the development of facilities planning data
develops initial programmatic plans for use by design professionals based on long-range analysis of strategic plans and space utilization data
prepares special analyses and reports related to long-range planning

Fulltime

New

Cluster Co-ordinator - WREF Facilities

You will coordinate facilities and site administration activities for our WREF (...

Location

Pakistan , Karachi

Salary:

Not provided

GSK

Expiration Date

Until further notice

Requirements

Bachelor's degree or equivalent in Facilities Management, Engineering, Business Administration or related field
3 to 5 years’ experience in facilities, site administration or operations support, preferably in a manufacturing or regulated environment
Practical experience with maintenance or calibration management systems or similar computerized systems
Experience managing third-party vendors, facilities, fleet management, contracts or service providers
Good written and verbal communication skills in English and Urdu
Proficiency in Microsoft Office applications and comfortable working with records and basic reporting
Familiarity with compliance, EHSS or quality systems and audit support

Job Responsibility

Oversee day-to-day operations of facilities within the assigned cluster, ensuring that all buildings and infrastructure are maintained to a high standard
Assist with real estate transactions including leasing, acquisitions, and disposals within the cluster
Oversee the management of the company’s vehicle fleet within the cluster, ensuring optimal utilization, maintenance, and cost-efficiency
Manage the budgeting process for facilities management and fleet operations, ensuring cost-effectiveness and adherence to financial targets
Coordinate with external service providers and vendors to ensure high-quality service delivery and contract compliance
Support and manage facilities-related and fleet-related projects from conception to completion, ensuring projects are delivered on time, within scope, and within budget
Promote and implement sustainability initiatives to reduce the environmental impact of GSK’s real estate, facilities, and fleet operations
Serve as the primary point of contact for internal stakeholders within the cluster, addressing concerns and providing regular updates on facilities, real estate, and fleet matters
Maintain accurate records and databases related to facilities, real estate management, and fleet operations, ensuring data integrity and accessibility
Identify opportunities for process improvements and implement best practices in facilities, real estate, and fleet management

What we offer

Competitive base salary
Annual bonus based on company performance
Flexible working options available for most roles
Learning and career development
Access to healthcare & wellbeing programmes
Employee recognition programmes

Fulltime

Assistant Facilities Manager

The Assistant Facilities Manager serves as the site lead responsible for managin...

Location

Malaysia , Kuala Lumpur

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Bachelor's degree in Facilities Management, Engineering, Business Administration, or related field
Minimum five to seven years of experience in facilities management with at least three years in team leadership roles within Malaysian commercial office environments
Proven track record of managing facilities teams and delivering operational excellence in complex office settings
Strong leadership capabilities with experience managing diverse teams in Malaysian multicultural workplace environment
Excellent coaching and development skills with ability to build high-performing teams
Strategic thinking abilities with focus on operational efficiency and continuous improvement
Strong decision-making skills and ability to manage multiple priorities simultaneously
Fluency in English and Bahasa Malaysia
proficiency in Chinese dialects highly advantageous for stakeholder management
Deep understanding of Malaysian building codes, safety regulations, employment law, and local business practices

Job Responsibility

Team Leadership and Management Lead and supervise a facilities team including maintenance technicians, administrative support staff, and contracted personnel
Conduct regular performance reviews, provide coaching and development opportunities, and manage team scheduling to ensure adequate coverage
Foster a collaborative team environment focused on service excellence and continuous improvement
Coordinate training programs to enhance team skills and ensure compliance with safety protocols
Strategic Facilities Operations Develop and implement comprehensive facilities management strategies aligned with business objectives
Oversee daily operations including building maintenance, HVAC systems, electrical infrastructure, and general office functionality
Establish key performance indicators for facilities operations and regularly report on metrics including response times, cost efficiency, and occupant satisfaction levels
Regulatory Compliance and Risk Management Ensure full compliance with Malaysian building regulations, Occupational Safety and Health Act (OSHA) requirements, Fire Services Department regulations, and local municipal bylaws
Lead coordination with regulatory authorities for inspections, permit renewals, and compliance audits
Develop and maintain comprehensive emergency response procedures and conduct regular safety drills

Fulltime

Infrastructure & Facilities Administrator

Outsource UK

Location:
United Kingdom , Portsmouth

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
May 17, 2026

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Infrastructure & Facilities Administrator

Outsource UK

Location:United Kingdom , Portsmouth

Category:Office Administration

Contract Type:Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:May 17, 2026

Looking for more opportunities? Search for other job offers that match your skills and interests.

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Head Of Administration

Executive - Administration

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Location:
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Job Posted:
May 17, 2026