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Morgan Sindall Plc Logo Morgan Sindall Plc · Office Administration

Information Controller

United Kingdom, North Wales · Job Posted January 16, 2026
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Job Description

Set up, manage and maintain project document control systems in line with company, customer and project. This is a fantastic opportunity to progress into a Information Management role.

Job Responsibility

  • Coordinate all activities related to document control procedures, including technical documents, drawings, and commercial correspondence
  • Input document data into standard registers, ensuring information is accurate and up to date
  • Ensure controlled copies of latest approved documents and drawings are distributed to relevant staff, subcontractors, and suppliers
  • Maintain documents and drawings in safe custody, preventing damage or deterioration and ensuring easy traceability
  • Maintain project files and control logs as required
  • Organise and file document receipts, distribution lists, project documents, and drawings in line with project and corporate naming/numbering procedures
  • Issue and receive controlled documentation
  • log distribution and create electronic transmittals for the project team, clients, and suppliers
  • Scan documentation and liaise with external reprographics companies as needed
  • Archive, retrieve, and store documents according to company standards and policies
  • Check all documentation complies with company formats, templates, and standards
  • Support the document control team with issuing, receiving, and tracking engineering and supplier deliverables through to project close-out and handover
  • Assist with quality checks and audits of document databases, identifying and correcting anomalies
  • Support the corporate content management system to ensure continuity of business systems
  • Carry out general document control activities such as photocopying, scanning, and quality checking metadata and documents
  • Maintain accurate document registers and action lists
  • Perform routine administrative tasks including document release, technical query handling, transmittals, and managing the local document library
  • Ensure team compliance with document control and numbering procedures
  • Act as the focal point for all team document management matters
  • Communicate document management issues effectively to the project team
  • Provide practical support and first-line training on document management systems and procedures
  • Assist in coordinating document control policies, protocols, and practices across the project
  • Maintain and organise hard copy document masters in the satellite project library or archives

Requirements

  • Educated to NVQ level or equivalent
  • Previous Document Control experience
  • Knowledge in use of spreadsheets, database, word processing and selected job specific software
  • Experience setting up and using electronic document management systems
  • Ability to keep clear and accurate records and reports
  • Ability to use computer and rapidly input data and retrieve records and information

What we offer

  • Generous holiday entitlement with the option to buy five days
  • Flexible and adaptable working
  • Family friendly policies and work/life approach
  • Mentoring programmes and continuous learning support
  • Contributory pension scheme
  • Annual bonus scheme
  • Recognition scheme and long service awards
  • Car scheme and Private Medical Insurance (if applicable to role)
  • Option to participate in share-save scheme
  • Discounts including cycle to work and gym membership
  • Support and advice service for colleagues and their families
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  • Experience working with OFFICIAL and OFFICIAL-SENSITIVE information, and associated handling requirements
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  • Administering QA Checks across all submissions to the Project Information Model Common Data Environment, Viewpoint for Projects
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